This document provides guidelines and updates on COVID-19 for employees of InfoBeans. It outlines recommendations such as designating one family member to handle essential purchases while others stay home, maintaining social distancing, frequent hand washing, and isolating if symptoms develop. It also discusses preparing for potential work from home situations and keeping communication open with clients. Travel restrictions are announced and deep cleaning of offices is occurring. Overall it encourages following expert advice without panicking.

1. Corona Virus Guidelines
COVID-19
Updated 26th March

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Thanks for participating in the global shut
down. This is our biggest contribution
towards reducing the spread of the virus.

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If you are seeing any of the symptoms of
COVID 19 - cough, sneezing, fever
CALL HELPLINE IMMEDIATELY
LET US KNOW IF WE CAN HELP WITH
ANY DAILY NEEDS

4. Many might think that so many
measures/guidelines/gyaan/updates is an
overreaction.
We just hope that it is an overreaction and
that we are all wrong about this.
Till we are proven wrong, we need to
ensure our and our family’s safety.
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By following some guidelines, if
we are able to save one person’s
health or life, wouldn’t it make us
better human beings?

6. Designate one healthiest and youngest adult in your family over
18 to do all your purchases of milk, essential items, etc. Rest of
the people should stay home to avoid exposure.
DO NOT TAKE TURNS!
Try to be conscious of usage and wastage - minimize both!
Do not hoard or overstock but do buy, if possible, essential stuff
at least last a week so you only need to go out 3 times during
curfew
Try to buy everything from one or at the most two places
nearest to you. Don’t travel far distances in search of a better
price. Do not go to wholesale mandis.
Try to find places which can take orders on WhatsApp or online
and can deliver or at least get them packed and ready for you
to pick up. This will also limit exposure
Remember to take cloth bags to bring purchases in. Tie
handkerchiefs or wear cloth gloves on your hands and 4-fold a
handkerchief to cover your nose and mouth before leaving
home
Update
26th March - 1
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7. When interacting with sellers in the market, maintain a 6ft distance from
them. DO NOT exchange coins under any circumstances. Leave the change
with them. Do not touch anyone and minimize touching things. Make sure
your handkerchief tied to hands comes in contact with whatever you are
touching and not your bare hands
BE SURE to not touch your face while you are out buying things. This is more
difficult than it seems
Once you (or the designated person) come(s) back from purchases, ask family
members keep household containers or utensils ready for the stuff to be
emptied out/poured into without touching anything else. Then put your cloth
shopping bag(s) for washing. Let family members start dealing with the
bought stuff. The person who went out should immediately go and take
shower and put all clothing for washing.
If you are receiving milk from the milk-man, be sure to use a utensil holder
(sansi) or use a pan with a handle to receive milk. Then immediately put it on
fast stove for boiling and you must wash your hands. Maintain 6ft distance
with the milk-man and advise him to wear gloves/masks/handkerchief next
time he comes.
Anyone who does not live with you should not be coming inside your home.
Talk to them on phone. You can chat with your neighbors from balcony or
respective varandahs/porches with at least 10ft distance without anyone
touching anything as long as they are not sick. If they are sick, they shouldn’t
be talking to you and you shouldn’t be taking to them.
Update
26th March - 2
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8. Self care during lock down
Use food, water and electricity wisely
Offer help to new moms. Drop off food, diapers, wipes.
Engage with the elderly, they need extra shield and care
Make audio/video calls with your distant folks
Refrain from spreading rumors
Be observant of symptoms in and around you
Disinfect phones, laptops, remotes
Keep helpline contacts handy
Do not let outside people come to your building/society/apartment
complex. They can be carriers, even if you know them personally
Beware of steel and plastic. The virus lives on it for up to 72 hours
Update
24th March
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9. The administration has issued a lockdown notice for the city of
Indore. There is absolutely no need to panic. All essential
services, like food, medicines and tiffin operators will continue
to operate.
It is our very strong recommendation that you stay where you
are, do not travel and do not try to leave the city as might face
inconvenience in traveling. If you live in a remote town, internet
connectivity might be a problem. Traveling will also spread the
virus and cause the breakdown of social distancing.
Please take this advice seriously.
Update
23rd March
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10. What an eventful week! We did many things that we have never
done earlier and I sure hope we wouldn’t have to do again.
Keeping in mind the current situation we will be continuing to
work from home on 23rd, 24th and 25th March.
Please do not travel over the weekend, stay where you are. You
are safer that way.
Stay safe, stay healthy and I wish the same for your families.
Update
20th March
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11. Indore office is working from home today onwards.
Vitamin C tablets were distributed in Indore. Please consume
them!
Please see if you can get wired internet access -broadband
connection as well, if you can. There are chances that wireless
internet will get overwhelmed, specially in high density
buildings and Vodafone Idea might not see the end of this
epidemic
Smoking kills. Please try and refrain. This virus is looking for
space in your lungs. Weaker lungs mean lower immunity.
You have to ensure that you are healthy and are boosting your
immune system.
Update
19th March
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12. Now is not the time to be complacent. It is good that Indore is
still unaffected, but we need to keep up our guard and be more
vigilant than ever
We are extending work from home for Pune till the end of this
week
We have asked most team members in Indore to work from
home to reduce the density of the population in the office
Please get adequate sleep - lack of sleep can cause reduced
immunity. We need all the immunity we can get.
When you leave for the day, please empty out the water
bottles. Do not leave water overnight in your bottles.
Label your own water bottle so that it is not swapped out
inadvertently. Many look alike. Use your own bottle please!
Update
18th March
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13. The number of cases in India is on the rise. Please be very alert,
and continue to follow all guidelines issued by competent
authorities. Let's not get complacent
Now is the time to take serious measures to boost your
immunity. Please get adequate sleep, daily dose of Vitamin C
and eat healthy food full of vitamins and minerals
We are distributing a packet of Vitamin C tablets to each team
member in Indore to consume and take home.
If you need any help whatsoever, please reach out to anyone at
InfoBeans who you feel can help you
Try not to congregate in groups at CITP
Dine separately and not in groups. Even though we have two
chairs at each table, in the canteen, it will be best if you avoid
sitting together
If you have a laptop then try to sit further away from each other
by spreading yourselves out. There are enough empty spaces at
CITP
Ensure that Sapience is configured properly and working!
Update
17th March
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14. Pune office has been shut down. They are all working from
home. We need to extend our cooperation to them to
resolve any communication glitches that they might be
facing
It is highly recommended that we all stay away from public
gatherings of 20+ people even if they are known to you
The public spaces like recliner rooms and pool table at
CITP have been shut down
The cafeteria table spacing has been increased - please
do not move the chairs or tables closer together
Try not to congregate in groups for tea or lunch
Please help in maintaining cleanliness in the office
Make sure you take your belongings back home every
day, including your laptop
Update
16th March
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15. Most schools and other institutes are shut down in Indore
and Pune. Please follow their instructions and keep
children safe.
Refrain from going to malls, hotels, public places unless
absolutely required.
Indore team - refrain from going to the Rangpanchmi Gair.
If you are going, then please inform HRBP. Do not hide
this information please!
Try not to travel in AC cars with unknown people. If at all
you have to, then roll down the windows. Try not to use air
conditioned public transport.
Practical tip
Please see if you can cancel your vacation. If at all you
have to check in to a hotel, see if you are able to get a
room with a private AC and not one with a central air
conditioning system.
Update
13th March
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InfoBeans offices are being deep cleaned. It is being
fogged and disinfected.
Indore was done today. Pune will be done
tomorrow.
Please see this video

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Overall guidance is to minimize touching
common surfaces and coming in contact
with others, regardless of whether they are
affected or not.
Pune team - stop using the play area
immediately
CUT YOUR NAILS RIGHT NOW (And Every
3-4 days)
Check internet connectivity from home and
get in touch with IT if you see any issues
Wash your hands with soap and water very
frequently, more so if you are in contact
with someone unknown
Update
12th March

18. Lay of the land
We are in unknown territory
We need to be careful, cautious
No need to panic
Just use common sense
Situation is rapidly evolving, so
need to be on our toes
Pay attention to news and not to
rumours
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19. Wash hands for 20 seconds with soap and
water frequently
Use an alcohol based sanitizer
Try not to touch your face frequently
Cough in a handkerchief or in your
elbow/arm, don’t use hands
Maintain distance from anyone your suspect
of having a fever and/or cough
Avoid hugs, handshakes
Be prepared for some inconveniences at
home and work. We will all need to show
some patience
What should I do?
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20. Avoid contact with anyone, maintain at
least a 5 feet distance from others,
including your family members
If you are in the office, leave the office
immediately and inform your manager AND
HRBP
If you are at home, isolate yourself
immediately and inform your manager AND
HRBP
Consult a doctor immediately
Ask your HRBP at InfoBeans for help. They
are ready to help you!
What if I have fever or
cough?
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21. Buy and store alcohol based sanitizer to be
used at home
There will be sanitizers available in the
office at the appropriate time. These are in
extremely short supply, so please use
judiciously
Increase your intake of Vitamin C to boost
immunity
Identify a hospital/doctor close to your
office and home that you will go to in case
you feel sick
Do not share utensils, stationary, cards etc
Do not spit, other than in a toilet bowl. Do
not spit even in wash basins
Avoid large public gatherings
How can I prepare today?
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22. Make sure you have a working high speed
internet plan (wired or mobile) and it has
sufficient balance
Check your readiness to work from home -
do you have the hardware, software,
connectivity to work from home? Talk to
your lead/manager
Check IP restrictions/VPN to access servers
and find out today how to continue work
from home, if the need arises
Identify a colleague who can fill in for you in
case you fall sick and inform your manager
How can I prepare today?
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23. How do I ensure business
continuity with my clients?
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We need to keep the communication
channels open with them at all times
We will provide detailed guidelines if and
when the situation arises
We will address each client’s needs
individually. We will be sensitive to their
individual needs and act accordingly
Talk to your manager/director to get
guidance if you are unsure

24. Air travel is suspended
Business critical domestic India travel to be
undertaken strictly on written approval from
respective director
Fresh international travel NOT to be
undertaken
If you are already overseas, then it might be
best to stay where you are if feasible, as
airports/planes are where one is most likely
to be exposed. Talk to your director to find
out the best options
Do not sign up for any new conferences or
client meetings till further notice
Travel
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25. If you are just returning or
about to return from an
overseas trip
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Do NOT come to the office
Regardless of your home country, please
stay at home for at least 14 days
Take approval to work from home
Get yourself examined by a doctor if you
have even the mildest symptoms - fever,
cough, breathing difficulties, headache,
dizziness, nausea
Check your temperature frequently

26. Before coming to office, call your manager
and HRBP
Clearly disclose where you are coming from
and how long you have been outside
Assess if you are coming from a high risk
zone
If you are coming from a high risk zone
(international travel, popular tourist spots
like Jaipur, Agra, Goa) stay at home for at
least 14 days
For your own safety we strongly advise you
to cancel personal vacation trips at this time
If you are returning from a
personal vacation
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27. How is the organization
preparing?
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Deep cleaning of all offices more frequently
More frequent cleaning and disinfecting of
restrooms
Business continuity plan is now active, with
IT and Admin team trying to anticipate and
deal with all eventualities
Extra hardware, connectivity options being
arranged

28. External visitors
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External visitors will not be allowed in
InfoBeans premises till further notice
Get all your deliveries (including online
shopping) at home till further notice
If your lunch/food is delivered, please
collect them outside the office in the
common area near the elevators (Indore,
Pune).
Wash your hands properly after collecting
tiffins

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This is an evolving situation. We are in
uncharted territory.
As soon as something changes, we will
inform you.
Using common sense without panicking will
be very helpful.
We look forward to everyone’s cooperation.

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Thank you!
Please contact your HRBP, manager with any
questions