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THE DEPUTY COMMISSIONER OFFICE, ISLAMABAD

Table of Contents
ACKNOWLEDGEMENT..............................................................................................................................3

EXECUTIVE SUMMARY............................................................................................................................4

DEPUTY COMMISSIONER OFFICE, ISLAMABAD............................................................................................6

ARSALAN HASAN.........................................................................................................................................6

QAUID-E-AZAM SCHOOL OF MANAGEMENT SCIENCES..............................................................................6

QAUID-E-AZAM UNIVERSITY, ISLAMABAD..............................................................................................6

SUPERVISIOR....................................................................................................................................6

DR.AJMAL WAHEED........................................................................................................................6

CHAPTER 1...................................................................................................................................................7

INTRODUCTON.................................................................................7

AUQAF DIRECTORATE ICT, ISLAMABAD...................................................................................................8

CIVIL DEFENSE DEPARTMENT..................................................................................................................9

COOPERATIVE SOCITIES DEPARTMENT..................................................................................................12

DISTRICT ATTORNEY DEPARTMENT.......................................................................................................13

DEPUTY DISTRICT ATTORNEY.................................................................................................................14

EXCISE AND TAXATION DEPARTMENT...................................................................................................17

LOCAL GOVERNMENT & RURAL DEVELOPMENT...................................................................................22

FOOD DEPARTMENT..............................................................................................................................27

DISTRICT HEALTH DEPARTMENT............................................................................................................30

DIFFERENT BRANCHES IN DEPUTY COMMISSIONER OFFICE ICT, ISLAMABAD.......................................32

ESTABLISHMENT BRANCH..................................................................................................................32

GENERAL BRANCH.............................................................................................................................34

R & I BRANCH.....................................................................................................................................35

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BUDGET BRANCH...............................................................................................................................36

PRESS & DOMICILE BRANCH..............................................................................................................37

ARMS BRANCH...................................................................................................................................38

NAZARAT BRANCH.............................................................................................................................39

REGISTRATION BRANCH (Urban) & (Rural)........................................................................................40

SADDAR KANUNGO BRANCH.............................................................................................................41

HEAD VERNACULAR CLERK (HVC) BRANCH........................................................................................42

RECORD ROOM (JUDICIAL)/COPYING BRANCH..................................................................................43

CHAPTER 2.................................................................................................................................................44

PERSONAL EXPERIENCE.....................................................................................................................44

ESTABLISHMENT / BUDGET BRANCH.................................................................................................44

BUDGET BRANCH...............................................................................................................................46

PREPARTION OF EXPENDITURE STATEMENT.....................................................................................47

PREPARATION OF RECEIPTS STATEMENTS ........................................................................................49

RECONCILIATION STATEMENT...........................................................................................................50

CHAPTER 3.................................................................................................................................................51

PERFORMANCE ANALYSIS .................................................................................................................51

CHAPTER 4 ................................................................................................................................................55

CONCLUSION / SUGGESTION.............................................................................................................55

REFERENCES..............................................................................................................................................57

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ACKNOWLEDGEMENT

I have great sense of gratitude for the most Beneficent and Merciful Allah who has

always helped me in all matters of life .I tried but He rewarded me more than my effort.

I have deep feelings for whole of my family, in general, and for my Father Shahid Hasan (Late)

my Mother and my younger brother and sister, in particular .They have always soothed me,

elevated me and their words and du’a has floated me in the deep seas of troubles. All of my

successes are due to my family.

I am thankful to all of my teachers and my class fellows and friends as their cheerfulness and

guidance is an asset for me .I am especially thankful to the office staff and particularly.

Mr. Imtaiz Ahmed Superintendent

Mr. Khalid Shehzad LDC

Mr.Ijaz Ashraf Dar UDC

Mr.Nabi Ahmed LDC

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EXECUTIVE SUMMARY

“Experience is not what happens to you, it is what you do with what happens to you.”

Aldous Huxley

My learning experience with Deputy Commissioner Office begins with my joining from

29-01-2010. My internship report contains the working of Deputy Commissioner office and its

attached departments and branches in Islamabad. On January 1, 1981, administrative functions

were assumed by the Federal Government with direct administration by the President or an

Administrator appointed by him, and the Islamabad Administration was established and assigned

all the powers and functions of a Provincial Government. Deputy Commissioner office is the

exectuive body to perform the basic administrative function in the capital.

It is the responsibility of the Deputy Commissioner office to provide assistance to its people with

the help of CDA .

As a Assistant I spent good time in learning and was rewarded for my best efforts, learnt to deal

with different situations, had experienced of organization’s working environment( legal or

political ) which effects an employee’s performance and attitude towards work, had good time in

learning and performing as an Assistant in the establishment and budget branch but also

experienced the turbulence of the trouble times when i was solely dealing the budget branch.

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Confidence, on time decision making, consistency, hard work ,seeking success out of

dark, innovation, creativity are the key learnings out of my job And I would like to say that it

will be one of my best skill that would remain with me and help me in the coming life which

offer many challenges.

I would like to highlight this, that my experience with DC Office is very memorable and full of

learnings, where I found a lot of positive changes in my attitude, learning and behavior.

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DEPUTY COMMISSIONER OFFICE, ISLAMABAD

ARSALAN HASAN

QAUID-E-AZAM SCHOOL OF MANAGEMENT SCIENCES

QAUID-E-AZAM UNIVERSITY, ISLAMABAD

SUPERVISIOR

DR.AJMAL WAHEED

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CHAPTER 1

INTRODUCTON

The Deputy Commissioner Office was formed soon after the declaration of Islamabad as

Pakistan’s Capital. Main role of Deputy Commissioner Office is to perform regulatory, executive

development and miscellaneous functions of Government as provided under the Pakistan Code,

the Punjab Code, West Pakistan Code and other excessive responsibilities from time to time.

The Deputy Commissioner instead of being the traditional head of the District Administration is

informal coordinator of Govt. activities performed by various Nation-building departments and

to assume altogether an innovative and distinctive role.

(Retrieved September 3,2010 from http://www.ictadministration.gov.pk/dco.htm)

The Deputy Commissioner, in addition to his normal duties had 08 attached departments which

include a set of regulatory departments beside those which have been assigned the task of rural

development, are as under:-

• Auqaf Department.

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• Cooperative Societies Department.

• Civil defense organization.

• District attorney Office.

• Excise and taxation department.

• Food Department.

• Health Department.

• Local Government and Rural Development

AUQAF DIRECTORATE ICT, ISLAMABAD

MAIN FUNCTIONS

 Management and maintenance of Auqaf Mosques and Shrines.

 Appointment of mosque and shrines functionaries.

 Provision of physical facilities to mosques and shrines.

 Constitution of mosque committees.

 Vetting of designs of mosque through CDA.

 Preparation of plan for repair/renovation of mosques.

 Holding of Naats and Qiraats competition.

 Holding of Urs at shrines managed by Auqaf.

 Development project of DARBAAR HAZRAT BARI IMAM (RA).

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(Mubarak Ahmed UDC,5th September 2010)

CIVIL DEFENSE DEPARTMENT

Civil defense is Government sponsored organization of the people, ready to help there

people during wars or any disaster, natural calamities in peace-time.

CIVIL DEFENSE OBJECTIVES

 To reduce and minimize the causalities.

 To minimize damage and dislocation of essential services.

 To provide active civilian support to war efforts.

 To ensure uninterrupted production in industrial and business concerns.

 To maintain in the people a high standard of morale and strong Will to Win.

CIVIL DEFENSE LEGISLATION

 Civil Defense ACT, 1952.(Retrived September 4,2010 from

http://www.pakistanlawyer.com/pakistan/archive/index.php/f-2-p-4.html)

 Civil defense (Special Power) Rules, 1951.

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 Notifications/directions issued from the Cabinet Committee, Ministry of Interior

and Directorate General Civil Defense from time to time.

CIVIL DEFENSE SERVICES

 Control and Communication Services.

 Warden Services.

 Fire Fighting Services.

 Rescue Services.

 Causality Service.

 Combines Depot Service.

 Bomb disposal Service.

(Superintendent Civil Defense 4th September,2010)

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(September 6,2010 http://www.ictadministration.gov.pk/cdd2.htm)

COOPERATIVE SOCITIES DEPARTMENT

FUNCTIONS

• Organization and registration of cooperative societies under Section 10 of the

Cooperative Societies Act, 1952.

• Liquidation of old and defunct Societies.

• Action again defaulter societies in the form of an inquiry and proposed

suppression under rule, 48 of Cooperative Societies Rules, 1927.

• Conducting of elections of managing committee of the societies under election

rules, 2004.

• Misc.cases related to cooperative societies.

(Muhammad Yameen LDC,Cooperative Societies Department September 6,

2010)

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DISTRICT ATTORNEY DEPARTMENT

Following are the functions performed by each officer/official of this office.

District attorney

• Scrutiny of challans of the criminal cases tribal by the court of sessions and

the special courts.

• To conduct prosecution on behalf of state in the court of sessions.

• To oppose criminal appeals and revisions fields in the court of sessions.

• To oppose bail applications and move cancellation petitions for the bails

already granted by the above said courts and the courts subordinate thereto, in

suitable cases referred so.

• To provide legal consultancy to the concerned quarters for preferring appeals

and filing revisions in cases of acquittal by the court of sessions, special courts

and the courts subordinate thereto.

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• To provide legal consultancy in civil suits, appeals and petitions pertaining to

the ICT administration Islamabad.

• To vet the comments prepared by the concerned quarters on writ petitions and

applications filed against the ICT administration Islamabad in Lahore High

court Lahore referred so.

• To furnish legal opinion to the Chief Commissioner and Deputy

Commissioner, ICT Islamabad on the matters involving any question of law

and legal proposition.

• To manage the affairs and Administration of District Attorney Office, ICT,

Islamabad. (Superintendent DC Office Imtaiz september 7,2010)

DEPUTY DISTRICT ATTORNEY

Existing workload on department/branch the office of District Attorney ICT, Islamabad has been

assigned with the task of conducting prosecution of the cases pertaining to ICT, Islamabad. The

cases are pending adjudication in various courts of the ICT, Islamabad. The Commissioner

conducts prosecution of the cases, which are pending adjudication in the Court of District &

Sessions Judge, Islamabad while Deputy District Attorney is deputed in the Court of Additional

District & Sessions Judge, Islamabad. Recently due to increase in the load of litigation, another

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Additional District & Sessions Judge has taken charge in the ICT wherein a Special Public

Prosecutor has been appointed to conduct Prosecution of the cases pending therein. These

Courts try the cases of heinous offences like Murder, Hudood, Narcotics, Dacoities and others

affecting human body and property defined under General as well as Special Criminal Laws. In

addition to it, the cases pending adjudication in Civil Courts of the ICT involving precious and

valuable rights of the State and its subjects are also dealt by this office. During trial of such

cases, a lot of references, papers, documents, files, text as well as reference books are

required to prosecute/defend the same which are sometimes not available even in the District

Courts of the ICT and have to be collected from the Supreme Court of Pakistan. Further, during

the course of evidence and arguments, often the learned Presiding Officers of the Courts are

pleased to direct this office to provide specific documents, police files, case files, Challan or

summon certain police officials, Experts and witnesses etc pertaining to or available at any

place of Islamabad. Such type of directions issued by the courts requires immediate

compliance. Further, checking of Challan and police files of the above said cases also falls

within the ambit of this office with the object to point out defects and shortcomings in the police

investigation of the cases and direct the concerned Investigating Officers to remove the same

on the lines determined by this office. It is pertinent to mention that as per the latest statutory

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law and the directions issued by the Honorable Supreme Court of Pakistan in Crl. Appeal

No.143/2002 out of Cr. P. No.236/2001 (Hakim Mumtaz Ahmed vs. the State) and Criminal

Petition No.669-L of 2001 (Muhammad Alamgir Khan vs. the State), it has been made

mandatory to submit challans of the criminal cases to the concerned trial courts within 17 days

of the registration of the same.(Zamir Hussain Assistant Copying Branch September 7, 2010) .

In this perspective, challans of the cases require the earliest disposal.

So in either case, the challans found defective or fit for trial, are required to be

immediately sent to the concerned Police Stations for rectification of defects and submission of

the same to the respective trial courts. Thus, for the purpose of effective Prosecution, a regular

contact with all Police Stations of the District is also indispensable due to the reasons as

aforesaid. It is worthy to mention here that besides the Special Cells for investigation of Special

Cases like CIA, Anti-car lifting Cell etc, there are 10 Police Stations working in the ICT situated

miles apart from one an other. Besides the checking of Challan and prosecution in courts, an

important task is to get references which are inevitable for the purpose of prosecution as well as

to render legal opinion, comments and views on the matters assigned by the ICT Administration.

The cases of legal opinion etc are received from different quarters ranging from the concerned

Ministry to the attached/subordinate offices and departments of the ICT. The references which

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include latest judgments passed by the Honorable Supreme Court of Pakistan, High Courts,

Federal Shariat Court, Notifications, instructions and standing orders issued by the Central

Government or Provincial Governments, are to be collected from the concerned offices of the

respective courts or the Governments. For the very purpose, personal pursuit, efforts and

research is required to be made in order to meet the task. Being DDO of the Department, visits

have to be paid to the AGPR to pursue the financial affairs of the Department. It is also relevant

to mention that being head of the Prosecution Department, Legal Adviser of the District

Administration and Prosecutor of the District, a heavy responsibility rests upon the shoulders of

the department incharge.

EXCISE AND TAXATION DEPARTMENT

The excise and taxation department/motor registering authority, ICT, Islamabad, regulates

registration of vehicles, levy and collection of various taxes, duties and fees etc. imposed by the

government from time to time including entertainment duty, education cess, road tax and with

holding/income tax etc. Excise and Taxation Department also perform duties of motor

registering authority for the vehicles owned by foreign missions /embassies and united nation

etc.(Retrived September 8,2010 from http://www.ictadministration.gov.pk/etd.htm)

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These functions are performed through the ministry of foreign affairs. This department also

regulate sale of Pakistan made liquor to the non-Muslims, mentholated/rectified spirit and path

dine etc.

FUNCTIONS

 Registration of new vehicles.

 Transfer of ownership on cases to case basis decided by the Deputy Commissioner/

Director General Excise and Taxation, Islamabad.

 Recovery and collection of road tax and other taxes e.g. withholding/income tax

applicable on the vehicles.

Education Cess

This tax is charged from those institutions/commercials organizations which have more than 9

(nine) employees, drawing salary not less than Rs.2000/-per month.

Education cess is recovered @ Rs.100/- per employee on annual basis and amount recovered is

utilized for granting scholarships to the children of workers/laborers.

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The said amount is distributed by the labor welfare department under the supervision of a

committee headed by the Assistant Commissioner (saddar), Islamabad.

Entertainment duty/ Cinema Tax

This tax / duty ids recovered from the cinema houses and functions / gathering wherein entry is

allowed on ticket basis.(Superintendent Excise Sharif Gul September 8,2010)

Tobacco Dealers License Fees

This fee is recovered from the shop keepers dealing with the sale / purchase of

tobacco/cigarettes.

Duty on rectified sprits/permits,de-natuerd spirit, vend fee on sale of liquor and grant of liquor

permits to the non-Muslims Pakistanis and foreigners.

Recover/receipt of capital value tax which is recovered at the time of registering of imported

vehicles.

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With holding/ income tax

This tax is recovered at the time of renewal of motor registration certificate on annual basis.

(Superintendent Excise, Sharif Gul ,September 9, 2010). Asrequired by law any person or

company possess any type of vehicle for pwrsonal or commercial use has to pay this tax.

In case any one fails to submitt this fee in time , has to bear a plenty according to type of car or

motor bike.

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(http://www.ictadministration.gov.pk/etd.htm)

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LOCAL GOVERNMENT & RURAL DEVELOPMENT

The local government institution in ICT area, therefore, is slightly different from those of other

district in Pakistan.

Panchayat

The panchayat is a grass-root level organization in the rural area. According to capital territory

local government ordinance, 1979, a panchayat is constituted for a village or a group of villages,

consisting of 5 to 7 members of a panchayat are elected from among the local leaders on the

basis of consensus, and designated to meet the discussion of the production plans and

development schemes in their locality. The panchayat is to organize the people for the purpose of

identification of felt needs, formulation of action plans and development of local resources for

self-management of projects. The panchayat is a development body closely related with both the

local population and the administrative affairs of the union council.

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(Retrieved September 9,2010 from

http://www.pakistani.org/pakistan/legislation/1860/actXLVof1860.html)

Union council

A group of villages (5-23) from a union council (UC), the basic administrative unit in the rural

area. The members of the UC (councilors) are elected by ballot on the basis of adult franchise

with an average of one Councilor for every 1,000 residents. The councilors elect one of their

members as a chairman and hold regular meeting at least once a month under his chairmanship.

There are 12 union councils presently in rural Islamabad with secretary in each union council.

UNION COUNCIL FUNCTION’S

Aside from the routine functions of general administrative affairs, the UC undertakes, if

necessary, the provision, maintenance, improvement and management of public structures such

as roads, streets, culverts, bridges, public buildings, gardens and playground, etc., as well as

formulation of union development programme, promotion of various cooperative associations

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and approving projects to be constructed by the UC, especially with regard to educational and

medical facilities, water supply system, sanitation and farm roads.

The union council incorporates the development programme various schemes into the draft

budget for the subsequent fiscal year and submit it to the Deputy Commissioner/ Project Director

LG&RD Islamabad. The Deputy Commissioner subsequently refers these schemes to the rural

area coordination committee for coordination among the union councils in the area in term of

their planning and implementation. Priority of the schemes is given by R.A.C.C.

(Mumtaz Ahmed P.A to ADC(R) September 11,2010)

Rural Area Coordination Committee (RACC)

Rural Area Coordination Committee (RACC) Rural Area Coordination Committee (RACC)

mainly coordinates the activities of all Union Councils and of all Government and Semi-

Government Departments or institutions in the rural area of ICT. The RACC is a local

government institution at the district level and consists of all the elected chairman of the 12

Union Councils and ex-officio members such as representatives from CDA, WAPDA, A.E.S.

Departments and heads of various other nation building departments, including engineers and

directors. RACC coordinates agreement between various government and semi-government

departments and Union Councils. It also coordinates planning and implementation of local

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development schemes for each fiscal year, as well as various other activities. When a unanimous

decision cannot be obtained at a meeting, the 12 elected chairman of Union Councils settle the

issue by vote. At present the Deputy Commissioner, ICT is looking after the working of RACC

as Administrator.

The Integrated Rural Development Programme was launched throughout the country. In 1975, a

Markaz was set up at Tarlai Village as a Pilot Project, with a later addition of two other Rural

Development Marakiz Sihala and Bhara Kau in 1977 and 1978, respectively. The objectives and

functions of IRD Markaz are coordinating, service and development as outlines below:-

 Coordination of development activities at markaz level.

 Provide technical knowledge, skill in field of agriculture, agro-based industries.

 Impart training /skills to field functionaries, councilors, progressive farmers and

group leaders.

 Provision of facilities of agro-machinery at subsidized rates.

 Provision of agriculture inputs on the door steps of farmers.

At present due to abolishing of the posts of Project Managers at Markaz in 1991, 1995,

the coordination activity/function of Markaz become stagnant. The Federal Government

has already been requested for revival of posts of Project Managers to re-activate the

functions of the Markaz in the rural area. Local Government and Rural Development

Islamabad District was established in 1981 under P.O. 18 of 1980 having a population of

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805,235 with total area of 906 Sq.Km. Prior to creation of district, Islamabad was the part

of Rawalpindi District. The Islamabad District is divided into two categories i.e. Urban

and Rural for administrative and development control over the area. The areas are being

administered by the District Administration ICT. LG&RD is responsible for supervision

and control of Local Government System like other Provinces which performs multiple

functions including revenue generation and other development activities at the level of

Union Councils in rural area with the help of local representatives to be elected under

Capital Territory Local Government Ordinance, 1979. The main functions of the

Department of the Local Government and Rural Development is to coordinate the

activities of Local Government Institutions at different levels including those of the

Union Councils, Rural Development Markaz and Rural Area Coordination Committee as

well as activities among the other nation-building departments.

Union Council Process At present, are providing following services to the resident of concern .

Union Council

 Birth Registration and issuing of certificate to the residents.

 Death registration and issuing of certificate to the residents.

 Marriage registration.

Process of birth and death Registration

The Parents or relative of the children/any person Registration are responsible. They need the

following document, Name of the newly born baby, date of birth, NIC of father and mother,

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marriage registration. Marriage Registration are done by Nikh Registrar Of the concerned

village Water Supply Scheme: LG&RD are providing clean drinking water to the resident there.

To get water connection , only CNIC is required .

(Aalmghir Assistant Incharge Union Councils September 12,2010)

FOOD DEPARTMENT

Islamabad capital terrority is the federal area as declared in the constitution of the Islamic

Republic of Pakistan 1973. Its administrative control has been awarded to the chief

commissioner ict, Islamabad vide the presidential order 18 of 1980 food department is

functioning under the control of the Chief Commissioner ICT , Islamabad.

(Retrieved september 13,2010 from http://www.pakistanlawyer.com/pakistan/archive/index.php/

f-2-p-4.html)

The subject “implementation of food Law” has been allocated to the food department Islamabad.

Similarly as this very subject has been entrusted to the Food department in all the other provinces

of the Federation.

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FUNCTIONS

 Monitoring the functioning of flour mills and sugar dealers.

 Inspection of food items and fines.

 Ensuring quality control of food items through drawing of samples and instituting cases

in the various courts.

 Ensuring equitable distribution of basic food items to shopkeepers and whole sale dealers

within the rural and urban area.

 Ensuring uninterrupted availability of Floor, Sugar, rice, grains and other food stuff in

open market.

 Issuance of food grains, sugar license to the newly installed /opened flour Mills, food

factories, whole sale dealers, distribution and shopkeepers.

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 Coordination of wheat releases for the flour mills in ICT with food department

Rawalpindi.

 Fixation of prices of fruit/vegetables during Ramzan-ul-Mubarak on daily basis.

Laws Enforced

• The West Pakistan Food Stuff (Control) Act. 1958

• The West Pakistan Flour Mills Control Order. 1959

• The West Pakistan Food Stuff Control (Punjab amendment & validation) Ordinance.

1971

• The West Pakistan Pure Food Ordinance. 1960

• The West Pakistan Pure Food Rules. 1965

• The West Pakistan Food grain (Licensing Control) Order. 1957

• The West Pakistan Food Stuff distribution Order. 1967

• The Punjab Wheat, Wheat Atta, Fine Atta and Barley Movement Control Order. 1975

• The Islamabad Capital Territory Sugar (Licensing Control) Order, 1986.

(Retrieved September 14,2010 from

http://www.pakistanlawyer.com/pakistan/archive/index.php/f-2-p-4.html)

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DISTRICT HEALTH DEPARTMENT

Health department of the Deputy Commissioner’s office is responsible for maintain health in

the rural areas of Islamabad capital territory (ICT).there are twelve (12) basic Health Units

(BHU), three (3) rural health centers (RHC) and two (2) laboratories (labs) working under

the Health department. There is a main drug store which is located in the vicinity of district

health officer’s (DHO) office of the health department, an attached department of the Deputy

Commissioner’s Office.

LAW/RULES

Relevant laws / rules notifications:

• Drugs act, 1976 and ICT drugs rules 1989 made there under to ensure the sale of quality

assured medicines in urban / rural Islamabad.

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• PMDC ordinance (Amended) 1999 to prevent illegal medical practice in urban/rural

Islamabad.

• Pure food ordinance 1960 and PPC-269&273 hygiene 7 sanitation rules for the purpose

of food society in urban/rural Islamabad.

(http://www.pakistanlawyer.com/pakistan/archive/index.php/f-2-p-4.html0

FUNCTIONS

The district health department, ICT Islamabad is responsible for the following:-

1. Provision of curative and preventive health services to the rural population of ICT

through first level health facilities and execution of different health program/projects.

Out-break investigation and control.

2. Enforcement of Drugs act, 1976 and ICT drugs rules 1989 made there under to ensure

the sale of quality assured medicines in urban / rural Islamabad.

3. Enforcement of PMDC ordinance (Amended) 1999 to prevent illegal medical practice

in urban/rural Islamabad.

4. Enforcement of PPC-269 7 273 Hygiene & sanitation rules for the purpose of food

safety in urban/ rural Islamabad.

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5. Provision of medical cover in urban/rural Islamabad as and when required by the

district administration.

(M.Saqib LDC, Health department, September 16,2010)

DIFFERENT BRANCHES IN DEPUTY COMMISSIONER OFFICE ICT, ISLAMABAD

ESTABLISHMENT BRANCH

With the personal administration as the main area of concern, the establishment branch deals

with the cases of officers/officials serving in various grades as well as establishment affairs

pertaining to attached department.

FUNCTIONS

 Requirements

 Disciplinary proceeding.

 Pay/salary matters.

 Advances.

 Other establishment matters.

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 Posting/transfer.

 Personal files.

 Leave account.

 Training courses (officers/officials).

 Pension cases of officials of Deputy Commissioner Office.

 Hiring of residential accommodation for officer/staff of Deputy Commissioner

Office.ICT

ORGANIZATIONAL SET-UP

 Deputy Commissioner

 Addl:Deputy Commissioner(G)

 Office superintendent

 Establishment assistant

 Upper divisional clerk

 Pay clerk

 Daftari

(Ijaz Ashraf Dar UDC, EA Branch, September 17,2010)

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GENERAL BRANCH

This branch is most important component of the Deputy Commissioner Office for its dealing

with things which are not practice by any other branch. A large number of files are being

maintained by this branch on various subjects. Some note worth subjects assigned to this

branch are as under:-

 Law & order.

 Demand and supply of essential commodities.

 Minority affairs.

 Foreigner’s activities.

 Verification.

 International driving permits.

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 Cinema licenses.

 Miscellaneous matters.



 Addl:Deputy Commissioner (G)


 Head clerk (Assistant)

 Lower divisional clerks ( M.Azhar Assistant, General Branch September 17,2010)

R & I BRANCH

This branch mainly deals with the matters pertaining to receipt/issue of official correspondence.

This branch is responsible to maintain record regarding receipt and issue of the correspondence.

ORGANIZATUONAL SET-UP


 Addl: Deputy Commissioner (G)


 Assistant

 Lower divisional clerks

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(Mubarak Hussain LDC, R&I Branch September 17,2010)

BUDGET BRANCH

Cases relating to budget matters are being dealt in this branch i.e.

 Preparation of budget estimate / revised estimate.

 Creation of new posts.

 Preparation of expenditure and receipt statements.

 Reconciliation of work.

 Preparation of excess/ saving supplementary grant statements.

 Re-appropriation of funds.


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 Addl: Deputy Commissioner (G)


 Budget assistant

 Lower divisional clerk

(Khalid shehzad LDC,Inam-ul-Haq UDC ,B&A branch September 18,2010)

PRESS & DOMICILE BRANCH

This branch deals with the cases under Pakistan press & publication ordinance case as well s

citizenship/domicile cases.

FUNCTIONS

 Declaration regarding printing publications.

 Declaration regarding printing press.

 Issuance of domicile.

 Citizenship cases.

ORGANIZATION SET-UP

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 District magistrate

 Addl: district magistrate

 Assistant commissioner (City) Domicile branch

 Assistant commissioner (Rural) Press branch

 Press and domicile assistant

 Lower divisional clerks

(Muhammad Yameen LDC , September 18,2010)

ARMS BRANCH

Cases under arms ordinance1965 and explosive act 1940 are deal within this branch.

(Retrieved september 18,2010 from http://www.pakistanlawyer.com/pakistan/archive/index.php/

f-2.html)

This work includes cases pertaining to issuance of arms licenses, certificate for transportation of

explosive etc.

 Arms licenses

 Certificate for transportation of explosives

 Installation of petrol pumps

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 Arms dealership licenses


 District magistrate

 Addl: district magistrate

 Assistant commissioner (City)

 Arms license clerk (Assistant)

 Lower divisional clerk

(Saeed Qasuri LDC, Arms Branch, September 18,2010)

NAZARAT BRANCH

Mainly concerned with maintaining support to the Deputy Commissioner’s Office through this

branch is regulated the expenditure incurred on the maintenance of this office and to maintain

record of district malkahan.(Istaiq Malik ,Nazarat Officer, September 20,2010)

FUNCTIONS

 Regulate the expenditure

 Purchase/maintenance of officials vehicles

 Maintain district malkhana

 Other miscellaneous duties

40

 Auction of vehicles impounded under section 550 Cr.PC.

 Maintenance of office Building


 Deputy Commissioner /ADC(G)

 City magistrate/nazarat officer/DDO

 District nazar (assistant)

 Assistant district nazar (LDC)

REGISTRATION BRANCH (Urban) & (Rural)

The registration branch is one of the essential components of the Deputy Commissioner office. It

assumes greater importance as it registered all documents which affect the rights and obligations

arising out the Acts of men, these may be exchanged of property or contractual obligations.

(Abdul Hameed LDC, Registration Branch, September 21,2010)


 Deputy Commissioner/Registrar

 Joint Sub-registrar(urban).(MIC(C))

 Tehsildar/Sub-registrar(Rural)

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 Registration clerk(urban).(LDC)

 Registration clerk (Rural).(LDC)

SADDAR KANUNGO BRANCH

This branch maintains old revenue record. The Land Revenue Act enjoins upon the Revenue

Administration to prepare, maintain and update a reliable record of rights and obligations arising

out of the land tenure system.


 Deputy Commissioner/Commissioner(Revenue)

 District Collector/Assistant Commissioner(saddar0

 Sadder kanungo

 Naib sadder Kanungo

42

(Usman Shabir , LDC ,September 21,2010)

HEAD VERNACULAR CLERK (HVC) BRANCH

The HVC who has multifarious responsibilities to look after including work pertaining to

revenue cases and other related matters. Also performs the functions of Reader Revenue to the

Deputy Commissioner/Commissioner (Revenue) / CDA for the disposal of cases under the act

above. This branch also deals with the family cases in shapes of appeals. Also deals with the

cases relating to late birth/death entry under Punjab Medical Law Manual 1940.

(Malik Imtaiz Ahmed HVC, September 22,2010)


 Deputy Commissioner/Commissioner(Revenue)/Commissioner CDA

43

 G.A.R /MIC(C)

 Head Vernacular Clerk

 Lower Divisional Clerk(Ahlmad Revenue)

 Ahlmad , CDA(CDA staff)

 Naib Qasid(CDA staff)

RECORD ROOM (JUDICIAL)/COPYING BRANCH

This branch mainly maintains the record of those cases disposed off by the Civil Courts, revenue

Courts as well as executive courts of this district. This branch is also responsible to produce the

old revenue record when called by the courts as well as by High Courts. The copying branch is

responsible to issue attested copies of judicial cases as well as copies of revenue record on the

demand of general public.



 Assistant Commissioner (City) Incharge Officer.

44

(Zamir Hussain Incharge Copying Branch, September 23,2010)

CHAPTER 2

PERSONAL EXPERIENCE

ESTABLISHMENT / BUDGET BRANCH

It is the culture of DC office that every new employee has to serve few months in establishment

branch so it enables the individual to learn the basic office work of DC office.

The establishment branch deals with the recruitment of staff, disciplinary cases, pay/salary

matters, maintain personal files of the staff, preparing pension cases, conducting training

sessions for officers and dealing cases of hiring of residential, accommodation for staff/officers

of DC office Islamabad.(Ijaz Ashraf Dar UDC,EA Branch)

45

Working in this branch has enabled me to prepare note sheet , proper usage of official language

for the questions asked by Chief Commissioner office or by Ministry Of Interior.

I have learned here that how to prepare pension and hiring cases of the staff , what are the

things that should be kept in mind to prepare any such case so AGPR , where all these bills going

to be processed and passed , is not able to raise any objections against such bills.

In case any objection is raised by AGPR it was my duty to rectify the bill and resubmit the bills

and after the bills were passed it was my duty to handover the check to the concerned employee.

A salary matter is one other task which I performed with the help of Pay Clerk Mr.Fayyaz. He

taught me how to prepare salary for a new employee. He provided the list of allowances and

rates which were applicable on certain employee salary. These rates and allowances are

mentioned in NIS (New Item Statement) given by Ministry Of Finance to every government

department after the declaration of annual budget.

To computerize the salary and allotment of pension (bundle) number from AGPR is another

important task which I learned during my stay at establishment branch.

In case any Magistrate or Commissioner is on training sessions or performing duty at some

important place like Supreme Court or in Parliament it was my task to assign their jobs to other

46

magistrates or Commissioners. There daily court scheduled also prepare at establishment branch

with the help of Superintendent.

Learn the skill of noting and drafting of letters, maintaining of files, keeping records of daily

letters were some duties which I learnt at establishment branch.

Preparation of ACR (Annual Confidential Report) is another important task which I learnt during

my stay at EA branch. These reports are necessary to prepare and submit to Department

Promotion Committee when matters of promotion are going to be performed. It contains the

remarks (good/bad) from the officers of the office after evaluating the performance of the

employee during his stay in office in a year. It helps the committee to suggest a name for

promotion to Deputy Commissioner.

BUDGET BRANCH

I was posted in budget branch after completing the tasks at EA branch. The budget branch of DC

office is one important branch where matters relating to budget i.e. preparation of expenditure

and receipt statements, reconciliation of monthly expenditures, re-appropriation of funds,

advances to staff and preparation of excess/saving supplementary grant statements and creation

of new posts were handeled.(Khalid Shehzad LDC, Budget Branch).

Every month I have to perform three major tasks namely:

47

 Preparation of Expenditure Statement

 Preparation of Receipts Statement

 Reconciliation of Expenditure from AGPR

These were the duties which I was going to perform apart from routine office work.

PREPARTION OF EXPENDITURE STATEMENT

A certain amount of funds are transfer in the account of DC Office after the announcement of

budget to meet the requirements of monthly expenses.

These expenses are :

 Officers salary

 Staff salary

48

 Different allowances

 Building rent

 Petrol charges

 Security equipments

 Printing / stationery etc

All these expenses are allotted specific ID Numbers by AGPR.

The bills for these expenditures are made by Nazarat Branch and Pay Clerk monthly. My duty

was to check whether the expenditure statement given by AGPR is matched with the

expenditures statements of Nazarat Officer and Pay Clerk.

First I had to check whether figures given by our office is reconciling with AGPRs figures or not.

All the expenses are posted against their specific ID Numbers. In case of any error in the

statements I asked the nazarat branch and pay clerk to recheck all the monthly bills which are

passed by AGPR. In case of any error on our side, Nazarat Officer or pay clerk rectified the

mistake and accepted the figures given by AGPR.

In case of any error on AGPRs side, it was my duty to rectify the mistake from AGPRs computer

section and reissue the monthly expenditures statement from there expenditure section.

Sometimes other department’s figures are posted in DC office statement which shows excess

balance. To rectify this error I had to rush to Ministry of Finance to correct the mistake and then

reissue the statement.

49

After passing these statements from DDO of office, one copy is required to send to Chief

Commissioners’ Office.

PREPARATION OF RECEIPTS STATEMENTS

Revenue generation source of DC office are the challans and fine imposed by Magistrates and

Commissioners during there daily courts in a month, domicile fees, international driving license

issued, registration of vehicles in a month , route permit fee, stamp vendor fee, arms license fee

and collection of fees from Patwairs and Tehsildar in one month are included in receipts

statement.

50

The receipt statement is required to send to Chief Commissioner Office by 5th of every month.

This statement shows the target achieved in a month and proposed target for the coming month.

RECONCILIATION STATEMENT

After the 15th of every month a statement is issued by AGPR to all the offices which are on its

panel , shows that how much expenditure is incurred during a month and how many excessive

funds are required by the office. This statement is required to sign from DDO and concerned

account officer of AGPR.

51

My duty was to collect this statement from AGPR, reconcile from the expenditure statements , In

case of any mistake rectify from both the offices and submit it to AGPR.

CHAPTER 3

PERFORMANCE ANALYSIS

After working in Deputy Commissioner Office for six month I was able to find out the strong

and weak points of DC office. With the help of SWOT tool I was able to find the following

points in SWOT analysis. They are as following:

52

STRENGTHS

 Name of the Office.

 Good reputed officers from DMG Group.

 Deputy commissioner’s special attention towards low level employees.

 Preparation of pension and death cases on priority basis as compare to other government

offices.

 Job opportunities for the deceased employee’s son.

WEAKNESS

 Corruption

 Touwat culture

 Low salary

 Non cooperation of staff

 Political influence

 Promotion system

OPPORTUNITIES

 At this time 80% of staff has completed their service and they are ready for retirement,

new educated persons can be appointed on these seats which can change the typical DC

office culture.

 Use of technology i.e. computerization of record.

53

THREATS

 Strong political influence.

 Security threats.

 Unstable political condition.

54

STRENGTH

OFFFICE NAME

WEAKNESS

CORRUPTION

OPPORTUNITY THREATS

EDUCATED POLITICAL
STAFF INFLUENCE

55

CHAPTER 4

CONCLUSION / SUGGESTION

There are number of weak sectors which must be overcome by taking appropriate step by

administration from upper level to down level.

Some suggestion to improve the culture of DC office is as following:

 Increase the staff pay so it reduces the corruption rate.

 Role of agent (Taout) must be eliminated.

 Proper check on staff attendance during office time.

 Computerize the record.

 Promotion on cast system, favoritism basis should be eliminated.

 Transport facility should be provided.

 Hiring of the staff should be based on merit basis.

 Influence of political hands must be eliminated.

 Every department and branch possess right person for the right job.

 Magistrates and commissioners should complete their courts cases in a reasonable time.

 Interior ministry should provide proper office setup in some access able area for staff and

public.

 Transfer of employee should be based on his previous performance.

56

Deputy Commissioner Office is the administrative incharge of Islamabad.Being

regulatory body of Pakistan’s Capital their working should be different from other

government offices. There should be proper check and balance on each staff member of

the office so it leads to the improvement of the working performance which will help the

public and create good image.

57

REFERENCES

Auqaf functions , (Mubarak Ahmed UDC,5th September 2010).

Arms branch , (Saeed Qasuri LDC, Arms Branch, September 18,2010).

Budget branch, ( Khalid Shehzad LDC, September 18,2010).

Civil Defense Legislation .(Retrived September 4,2010 from

http://www.pakistanlawyer.com/pakistan/archive/index.php/f-2-p-4.html).

Civil defense Services (Superintendent Civil Defense 4th September,2010).

Civil Defense Organizational Chart (September 6,2010

http://www.ictadministration.gov.pk/cdd2.htm).

Cooperative Socities (Muhammad Yameen LDC,Cooperative Societies Department September

6, 2010).

District Attorney Department (Superintendent DC Office Imtaiz september 7,2010).

Deputy Disrict Attorney .(Zamir Hussain Assistant Copying Branch September 7, 2010).

Domicile and Press branch (Muhammad Yameen LDC , September 18,2010).

58

Disrict Health Department

(http://www.pakistanlawyer.com/pakistan/archive/index.php/f-2-p-4.html0).

Excise and Taxation

(Retrived September 8,2010 from http://www.ictadministration.gov.pk/etd.htm).

Entertainment duty (Superintendent Excise Sharif Gul September 8,2010).

Establishment branch (Ijaz Ashraf Dar UDC, EA Branch, September 17,2010).

Food Department (Retrieved september 13,2010 from http://www.pakistanlawyer.com/pakistan/

archive/index.php/f-2-p-4.html).

Food laws (Retrieved September 14,2010 from

http://www.pakistanlawyer.com/pakistan/archive/index.php/f-2-p-4.html).

General branch ( M.Azhar Assistant, General Branch September 17,2010).

HVC (Malik Imtaiz Ahmed HVC, September 22,2010).

Introduction (Retrieved September 3,2010 from http://www.ictadministration.gov.pk/dco.htm).

Nazarat branch (Istaiq Malik ,Nazarat Officer, September 20,2010).

Organizational Set-Up (arms branch) (Saeed Qasuri LDC, Arms Branch, September 18,2010).

59

Panchyaat (Retrieved September 9,2010 from

http://www.pakistani.org/pakistan/legislation/1860/actXLVof1860.html).

Registration branch (Abdul Hameed LDC, Registration Branch, September 21,2010).

Record room (Zamir Hussain Incharge Copying Branch, September 23,2010).

Saddar Kanungo (Usman Shabir , LDC ,September 21,2010).

Technical staff (http://www.ictadministration.gov.pk/etd.htm).

Union council functions (Mumtaz Ahmed P.A to ADC(R) September 11,2010).

Union council (Aalmghir Assistant Incharge Union Councils September 12,2010).

With holding tax (Superintendent Excise, Sharif Gul ,September 9, 2010).

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