3. Upon completion of this Module, the participants will
be able to:
1. Define Contingency Planning
2. Explain the importance and application of CP
3. Discuss the elements of CP
4. Determine the myths and facts of CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
Module Objectives
4. 1. Overview of CP
– Definition
– Background
– Importance
2. Elements of CP
– Actors
– Best time to conduct CP
– Incidents needing CP
3. Myths and facts of CP
4. Features of CP
5. Criteria for a good contingency plan
Scope
7. Instructions:
1. A word will be flashed on the screen.
2. In 2 minutes, write in a metacard any
word that you would associate with the
word flashed on the screen
3. Post the metacards on the manila paper
Game: Word Association
9. UN High Commissioner for Refugees:
“A forward planning process, in a state of
uncertainty, in which scenarios and
objectives are agreed, managerial and
technical actions defined, and potential
response systems put in place in order to
prevent or better respond to, an emergency
or critical situation.”
Definition: CP
Module 1: Introduction
10. Republic Act No. 10121:
“A management process that analyzes
specific potential events in a state of
uncertainty and establishes response
arrangements in advance to enable timely,
effective and appropriate responses to such
events and situations.”
Definition: CP
Module 1: Introduction
11. • A scenario- based plan for a specific and
projected natural and/or human- induced
hazard.
• Aims to address the impacts of the hazard
and/or to prevent the occurrence of
emerging threats by arranging well-
coordinated responses and enabling
efficient management of resources.
• Contingency plan is the document
resulting from the conduct of CP.
Definition: Contingency Plan
Module 1: Introduction
13. Module 1: Introduction to CP
Session 1: Overview
Evolution of CP
PGMA as VP/
DSWD Sec
June 2000
UNHCR
Geneva
UNHCR
Mission
to RP
Management
of IDPs and
Capability
Building
Issue of
IDPs
Assess
Technical
Assistance
to RP
Emergency
Management
Training
Contingency
Planning
(TOF/CP
Formulation)
Regional
Seminars on
Disaster
Preparedness
Executive
Workshops
for OCDRDs
Publication of
CP Manuals
for LGUs
Background
Module 1: Introduction
15. Background
Sendai Framework for DRR
Module 1: Introduction
Goal:
Prevent new and reduce existing disaster risk
through the implementation of integrated and
inclusive economic, structural, legal, social,
health, cultural, educational, environmental,
technological, political and institutional measures
that prevent and reduce hazard exposure and
vulnerability to disaster, increase preparedness
for response and recovery, and thus strengthen
resilience
17. Priority 4:
Enhancing disaster preparedness for
effective response, and to “Build Back
Better” in recovery, rehabilitation and
reconstruction
Background
Sendai Framework for DRR
Module 1: Introduction
18. Priority 4, 33 a:
National and Local Governments shall:
“Prepare or review and periodically
update disaster preparedness and
contingency policies, plans and
programmes…”
Background
Sendai Framework for DRR
Module 1: Introduction
20. Rule 6, Section 4 (3), Implementing
Rules and Regulations (IRR)
“The Provincial, City and Municipal
DRRMOs or BDRRMCs, in coordination with
concerned national agencies and
instrumentalities, shall facilitate and support
risk assessments and contingency
planning activities at the local level.”
Background
Republic Act No. 10121
Module 1: Introduction
22. Item 6.1.1 “All DRRMCs at all levels,
CMCs at the local level, and individual
government departments, bureaus,
agencies, offices, units, and
instrumentalities, shall formulate
contingency plans for natural and/or
human- induced hazards appropriate to their
areas in accordance with the prescribed
Contingency Planning Guidebook.”
Background
NDRRMC-NSC JMC No. 1 s 2016
Module 1: Introduction
23. National DRRM Plan
Thematic Area 2: Disaster
Preparedness, Outcome 10:
“Developed and implemented comprehensive
national and local preparedness and
response policies, plans, and systems”
Background
Other National Policies
Module 1: Introduction
24. 1. NDRRMC MC No 04, s. 2012
2. EO No. 82 , s 2012
3. DBM- NDRRM- DILG JMC 2013- 1
4. NDRRMC- DILG- DBM- CSC
JMC 2014-1
Background
Other National Policies
Module 1: Introduction
25. 5. NDRRMC National Disaster
Response Plan of 2015
6. DILG Seal of Good Governance
7. DILG Project LISTO
8. NDRRMC Memo 43, s. 2016
9. NDRRMC Memo 44, s. 2016
Background
Other National Policies
Module 1: Introduction
26. 9th in 2009
6th in 2010
3rd in 2011 - 2013
2nd in 2014
3rd in 2015
Study by : UN University Institute for Environment and Human
Security (Reference: http://www.worldriskreport.org/)
World Risk Index Report 2015
Importance of CP
Module 1: Introduction
27. Benefits of CP
• Helps ensure availability of resources
• Contributes to enhancing networking
and coordination
• Helps to protect lives
Importance of CP
Module 1: Introduction
29. 1.
As early as
NOW
2.
LATER, when
we have more
information?
3.
JUST BEFORE
the event to
maximise
information?
4.
RIGHT AFTER
the exact damage
is known?
When is the best time to conduct CP?
Elements of CP
30. • “It is better to plan when it is not needed,
than not to have planned when it was
necessary.”
• Even if one is not sure that such event
may indeed occur, it is best to develop a
plan
When is the best time to conduct CP?
Elements of CP
Module 1: Introduction
31. Natural hazards
Human- induced hazards
Crises
Planned events
Sudden increase of displaced
population
Sudden shortage of funding
Epidemic
Elements of CP
What events need CP?
Module 1: Introduction
32. Many heads are better than one
Elements of CP
Actors in CP
Module 1: Introduction
33. National/Regional Level
• DRRM/ CM Focal Persons
• Relevant technical experts
• Relevant CSOs and private sector groups
• Private sector managers or individuals
willing to commit resources, services or
any other form of assistance
Elements of CP
Actors in CP
Module 1: Introduction
34. Local Level
• Local DRRM Officers
• Sanggunian members
• Local committees reps
• Local DRRMC/CMC member agencies reps
• Relevant technical experts
• National government agencies at the local level
• CSOs and group sector groups
• Private managers and individuals willing to
commit assistance
Elements of CP
Actors in CP
Module 1: Introduction
35. Agency/Office Level
• Division/Unit Heads
• Finance Officers
• Planning Officers
• Logistics Officers
• Operation Officers
• Human Resource Officers
• Disaster Control Group members
Elements of CP
Actors in CP
Module 1: Introduction
36. Learning Insight
“There are no problems we cannot
solve together and very few that we
can solve by ourselves.”
−Lyndon B. Johnson
US President
38. MYTH #1:
CP is expensive.
FACT:
CP requires only an
appropriate funding
source.
39. MYTH #2:
CP is too technical.
External expertise is needed.
FACT:
There are trained local
CP experts and
facilitators.
40. MYTH #3:
Once the contingency plan
has been formulated, only
little effort is needed.
FACT:
Contingency plan needs
to be reviewed and
updated regularly.
41. MYTH #4:
CP is not an integral part of
our work.
FACT:
CP should form part of
the regular planning
activities.
42. MYTH #5:
CP is sensitive, confidential
and threatening. It should at
least be done in secret.
FACT:
CP should be prepared,
developed, and
disseminated to
concerned agencies.
46. CP is gender sensitive.
CP adheres to
international and national
standards and guidelines.
CP optimizes
information technology.
Features of CP
Module 1: Introduction
47. CP promotes
Public- Private Partnership.
CP is a continuing process.
CP integrates
DRRM mechanisms.
Features of CP
Module 1: Introduction
49. Clarity
Goals and objectives must be
clear and precise.
Flexibility
CP must allow for the
unexpected. Use round numbers
and maintain reserves.
Accuracy
Information must be factual and
accurate.
Criteria for a good Contingency Plan
Module 1: Introduction
50. Consistency Contents must be coherent.
Testability
Mechanisms must allow for the
conduct of tests and exercises.
Evaluative
Contents must allow for
evaluation and assessment for
further enhancement.
Criteria for a good Contingency Plan
Module 1: Introduction
63. Upon completion of this Module, the participants will
be able to:
1. Define Contingency Planning
2. Explain the importance and application of CP
3. Discuss the elements of CP
4. Determine the myths and facts of CP
5. Describe the features of CP
6. Explain the criteria for a good Contingency Plan
Module Objectives
64. “The Art of War”
by Sun Tzu
“The art of war teaches us
not to rely on the likelihood
of the enemy’s not coming
but on our readiness to
receive him; not on the
chances of him not
attacking but rather on the
fact that we have made our
position steadfast.”
65. • International Federation of Red Cross and Red Crescent
Societies. (2012). Contingency Planning Guide. Geneva,
Switzerland: International Federation of Red Cross and Red
Crescent Societies.
• United Nations High Commission for Refugees and National
Disaster Coordinating Council. (2007). Contingency Planning
for Emergencies: A Manual for Local Government Units.
Manila: United Nations High Commission for Refugees and
National Disaster Coordinating Council.
• United Nations Office for Disaster Risk Reduction. (2015).
Sendai Framework for Disaster Risk Reduction 2015-2030.
Geneva, Switzerland: United Nations Office for Disaster Risk
Reduction.
References
