The document outlines steps for sending outgoing communications from an office including checking that required signatories have signed, assigning personnel to forward the communication to the respective office, and determining if it can be sent electronically or needs to be sent via other means such as email, messenger, or SMS. If sent electronically, the document also includes steps to scan it into an electronic document management system and file it.

1. OUTGOING
Check completeness
of signatories
Assign personnel to
forward
communication to
respective office
May be
sent
electronic
ally?
Send communication
via email,
messenger, SMS
Scan document in
the SBM-eDMS
File document in the
respective filer
END
YES
NO
Get received copy of
documents