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Class 4-Workforce Profile Pt.2 and Headcount and FTE.pptx
- 1. Workforce Profiling Pt.2, Headcount andFTE CLASS 4
- 2. Agenda • Questions fromlast class? • 2 Assessments due tonight at 11:59pm 1. Assignment 1 2. GRADED Pivot Table Quiz • Diversity Report Quiz - GRADED is due next week at 11:59pm • What is headcount and how does it differ from full-time equivalent (FTE)? • Complete the full corporate profile report • Analyze the findings
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- 4. Headcount vs. FTE •Headcount = HR term • FTE = Accounting/Finance term • Headcount = each employee = 1 head • FTE = each employee <= 1 FTE • 1 full time employee = 1 FTE • 1 part time employee, 3 days per week = 0.6 FTE
- 5. Headcount vs. FTE Navworks full-time Headcount: 1 FTE: 1 Trinh works full-time Headcount: 1 FTE: 1 Ameena works part-time (1/2 the hours of full-time) Headcount: 1 FTE: 0.5
- 6. Headcount vs. FTE Navworks full-time Headcount: 1 FTE: 1 Trinh works full-time Headcount: 1 FTE: 1 Ameena works part-time (1/2 the hours of full-time) Headcount: 1 FTE: 0.5 Total Company Headcount: 3 FTE: 2.5
- 7. Headcount vs. FTE Navworks full-time Headcount: 1 FTE: 1 Trinh works full-time Headcount: 1 FTE: 1 Ameena works part-time (1/2 the hours of full-time) Headcount: 1 FTE: 0.5 Jim works part-time (1/4 the hours of full-time) Headcount: 1 FTE: 0.25
- 8. Headcount vs. FTE Navworks full-time Headcount: 1 FTE: 1 Trinh works full-time Headcount: 1 FTE: 1 Ameena works part-time (1/2 the hours of full-time) Headcount: 1 FTE: 0.5 Total Company Headcount: 4 FTE: 2.75 Jim works part-time (1/4 the hours of full-time) Headcount: 1 FTE: 0.25
- 9. Headcount INCLUDES • All permanentemployees who receive a T4 • Permanent Full Time • Permanent Part Time • Employees on paid or unpaid temporary leaves of absence DOES NOT INCLUDE • Contractors • Temporary or casual staff • Employees on long-term disability (depends on company) Headcount = each employee = 1 head
- 10. Full Time Equivalent- FTE • Full-time Equivalent (FTE) • The proportion (percentage) of time worked by an employee in an organization • FTE is measured as a fraction of the maximum hours a person can work without overtime 𝐹𝑇𝐸=𝑇𝑜𝑡𝑎𝑙¿ℎ𝑜𝑢𝑟𝑠𝑤𝑜𝑟𝑘𝑒𝑑𝑖𝑛𝑝𝑒𝑟𝑖𝑜𝑑 ¿ 𝑇𝑜𝑡𝑎𝑙¿ ℎ𝑜𝑢𝑟𝑠𝑖𝑛𝑝𝑒𝑟𝑖𝑜𝑑¿
- 11. FTE Dependent onMax Hours • “Max Hours” is the maximum # of hours one can work per week without overtime • Federal = 40 hours per week • BC = 40 hours per week • Manitoba = 40 hours per week • Newfoundland & Labrador = 40 hours per week • Ontario = 44 hours per week • P.E.I. = 48 hours per week • Quebec = 40 hours per week • Saskatchewan = 44 hours per week • No weekly limits for Alberta, New Brunswick, Nova Scotia • The Territories fall under Federal definition
- 12. FTE Dependent onMax Hours • “Max Hours” is the maximum # of hours one can work per week without overtime • Ontario = 44 hours per week • Collective agreements override basic employment standards • Federal unions = 37.5 hours per week • Some provincial unions = 36 hours per week
- 13. Workforce Demographics –FTE Actual • Example 1: • An employee is scheduled for a 35 hour work week, the standard for the entire organization. The employee had the following hours recorded for the quarter: • Total hours worked in period = (35 hours per week X 12 weeks – which includes 1 week of paid vacation (i.e. 35 hours) • Total hours in period = (35 hours per week X 12 weeks) 𝐹𝑇𝐸=𝑇𝑜𝑡𝑎𝑙¿ℎ𝑜𝑢𝑟𝑠𝑤𝑜𝑟𝑘𝑒𝑑𝑖𝑛𝑝𝑒𝑟𝑖𝑜𝑑 ¿ 𝑇𝑜𝑡𝑎𝑙¿ ℎ𝑜𝑢𝑟𝑠𝑖𝑛𝑝𝑒𝑟𝑖𝑜𝑑¿ 𝐹𝑇𝐸= 420 420 =1 𝐹𝑇𝐸
- 14. Workforce Demographics –FTE Actual • Example 2: • During a 12-week period a part-time employee works 22.5 hours per week • They also took 45 hours of unpaid vacation during this time • The standard work week for the entire organization is 37.5 hours per week • Total hours worked in period = (22.5 hours per week X 12 weeks less unpaid vacation time of 45 hours) • Total hours in period = (37.5 hours per week X 12 weeks) 𝐹𝑇𝐸= 270− 45 450 = 225 450 =0 . 5 𝐹𝑇𝐸 𝐹𝑇𝐸=𝑇𝑜𝑡𝑎𝑙¿ℎ𝑜𝑢𝑟𝑠𝑤𝑜𝑟𝑘𝑒𝑑𝑖𝑛𝑝𝑒𝑟𝑖𝑜𝑑 ¿ 𝑇𝑜𝑡𝑎𝑙¿ ℎ𝑜𝑢𝑟𝑠𝑖𝑛𝑝𝑒𝑟𝑖𝑜𝑑¿ We are doing the calculations over a 12-week period because unpaid vacation was taken and needs to be removed
- 15. Workforce Demographics –FTE Actual • Download the file, “FTE Worksheet” to complete the following examples
- 16. Workforce Demographics –FTE Actual • Example 3: • Your HR Manager asks you to calculate the department’s headcount and FTE Your HR Department (Note: Standard Work Week = 40 hours per week) Non- Management Employees Hours Worked Per Week Headcount Full Time Equivalent (for 12-week period) A 25 B 30 C 15 D 20 You 40
- 17. Calculate FTE –Planning • 50 employees in a firm • 20 are part-time, working 32 hours per week • Full-time hours = 40 hours per week • What is the FTE total for the firm? • First, find the FTE for all full-time employees • Second, calculate the FTE for part-time employees • Add together the FTE for Full-Time and FTE for Part-Time
- 18. Accounting • Labour budgetsare calculated from FTE • FTE total * max hours/week * 52 weeks per year * salary level = cost per employee • Sum of costs per employee = labour budget expenditures
- 19. Calculate Headcount &FTE – Actual HR Department - (Note: standard work week = 40 hours) Employe e Hours Worked Per Week Total Paid Vacation Hours (over 12 weeks) Total Unpaid Vacation Hours (over 12 weeks) Headcount Full-time Equivalent (round to 2 decimals) (12-week period) Jim 6 0 0 Elyse 29 0 12 Navdeep 31 0 36 Dillion 36 15 0 Georgia 40 40 0 Marcus 14 0 24 Nina 40 10 0 TOTAL
- 20. Review - CalculatingFTE • Points to Remember • Look at the employee database • Find an employee with “Full Time” status • Then find the field that indicates how many hours they work per week this is the denominator used in the FTE formula • To calculate FTE for all employees take the hours they work per week and divide by the hours a full- time person works per week
- 21. Additional Information to Profilethe Company
- 23. Class Activity • Openthe file you were working on last class • We will add this data to the report: • Leaves of Absence (Total, LTD, Maternity, Sick) • Labour Structure (Full-Time, Part-Time, Full-Time LTD, Part- Time LTD, Full-Time FTE, Part-Time FTE and Total FTE) • Age Demographics (Under 25, 25-34, 35-44, 45-54, 55+) • Once built, review and collect observations
- 24. Reminders: • Diversity ReportQuiz - GRADED is due next week at 11:59pm • Continue practicing the diversity report • Keep practicing so you can complete it in less than 10 minutes • Review FTE again and again and make sure you know how to properly calculate it (e.g. removing LTD from the numbers)