vital registraion and civil statics system

1. 14/05/2024
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2. At the end of This session you will be able to :-
 Understand the concept of Civil Registration and Vital Statistics
 Explain the Importance of civil registration
 Discuss the Process of civil registration system in Ethiopia
 Identify Legal frameworks for civil registration and vital statistics
 Understand the Advocacy and communication strategies for birth
registration and certification
 Discus the Challenges of birth notification and registration system
 Importance of birth and death registration and cause identification
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3. Civil Registration :- The continuous, permanent, compulsory, and
universal recording of the occurrence and characteristics of vital
events and other civil status events pertaining to the population as
provided by decree, law or regulation, in accordance with the legal
requirements in each country (UN defn).
 A system government uses to record vital events as required by laws
or regulations of the country
Main purpose – To establish the legal documents required by law
Goal – To record all vital events occurring in the country as they occur
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4. Vital statistics :- The process of collecting, compiling and
analysing information from vital events filed through the civil
registration system
 Main purpose – Presentation of vital event data in statistical
form
 Goal – To have accurate data from all vital events occurring in
the country
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5.  This broader concept of vital statistics system has been
captured as: the total process of:
1. collecting information by civil registration or enumeration
on the frequency or occurrence of specified and defined vital
events, as well as relevant characteristics of the events
themselves and the person or persons concerned; and
2. compiling, processing, analysing, evaluating, presenting
and disseminating these data in statistical form.
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6.  The Civil Registration System creates a data source for Vital
Statistics
 Development and strengthening of CRVS systems are
important for improving the quality of a country’s vital
statistics, and for using this information to guide policies and
programmes.
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7.  10 types recognized by UN
Main records for health analyses
1. Birth
2. Death
Used for health analyses in some countries
3. Fetal Death
4. Marriage
5. Divorce
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8. Other records for legal purposes
6. Annulment of Marriage
7. Judicial Separation of Marriage
8. Adoption
9. Legitimation
10. Recognition
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9.  What are some methods that can be used to supplement
the data if civil registration does not provide complete
coverage of the country?
 How does civil registration differ from a census?
 How does civil registration differ from a sample survey?
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10.  A working conventional Civil Registration and Vital Statistics
(CR&VS) System: –
 Assists various government departments in a country to
formulate programs of services
 Could be used to develop an integrated legal and statistical
population database that meets national and international
standards.
 Important to establish efficient public administration system.
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11.  Legal
 Administrative
 Vital statistics
 Public health and research
Main records used for public health analyses
 Births
 Deaths
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12. Individual Administrative Vital Statistics
Public Health
Programs/
Research
Birth
Proof of
identity
Proof of age &
date of birth
Proof of place
of birth
Citizenship
Parentage
Population
registries
Identity card
systems
Election rolls
Social programs
National security
Population
estimates &
predictions
Natality rates &
trends
Maternal & infant
health
Sampling frame for
research studies
Identify population
at risk
Fertility data for
family planning
Death
Evidence of
death for
heirs
Collect
insurance
Probate estate
Purge population
registry &
election rolls
Genealogical
research
Population
estimates
& predictions
Mortality rates &
trends
Study specific
diseases
Life tables
Monitor infectious
diseases
Study chronic
disease patterns
Infant & maternal
mortality studies
Accident, suicide &
homicide studies
Marriag
e/Divor
ce
Legal proof of
marriage or
divorce &
date and
Administer family
benefit
programs
Genealogical
Marriage &
divorce rates
and trends
Demographic
studies
Study family
patterns
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13.  Ethiopia is the second most populous country in Africa, next to
Nigeria,
 In 2018, Ethiopia has an annual interpolated mid-year
population of about 108 million and a 2.43 percent average
annual rate of population change.
 About 84 percent of the population lives in rural areas.
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14.  In Ethiopia the civil registration system has been included in
Civil code of 1960 which contains more than 100 articles,
 These articles have not been enforced due to many reasons.
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15.  In such a way that issuing of birth, marriage and death
certificates as evidence has been in fragmented and non
standardized system in municipality of big towns
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16.  Since 1990’s there was great attention to develop civil
registration system in the country according to the UN
principles and recommendation.
 After the first ministerial conference the FDRE government
gave due attention for the enactment of legal framework.
 Accordingly, Proclamation No 760/ the Registration of Vital
Events and National Identity Card was enacted
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17.  The purpose of this proclamation is to establish a system of
registration of vital events (birth, death, marriage, and divorce)
which plays a key role in :
 planning political, social and economic development,
 providing different social and economic services to citizens and
 making the justice administration expedient end effective
 To create accessible, comprehensive and compulsory registration
system on the basis of which citizens can effect proper timely
registration of vital events.
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18.  Article 4 of the proclamation also states that :-
 an appropriate federal organ shall be established by the
regulation of the Council of Ministers to direct, coordinate and
support the registration of vital events at national level and to
centrally organize and keep records of vital events
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19.  Article 5 urges an appropriate regional organ shall be
established or designated by each region to direct, coordinate
and support the registration of vital events at regional level
and to transfer records of vital events to the appropriate federal
organ.
 The regions shall cause the assignment of civil status for each
administrative offices (Article 6).
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20. According to Article 6, 7 and 8:
 Ethiopian Embassies and Consulates (Vital events With regard
to Ethiopians residing out side),
 Ethiopian ship (birth and death occurs on board) and
 Ministry of National Defense (death of the members of the
defense) have been entrusted with responsibility to register
vital events occurred respectively.
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21. The Proclamation also contains:
 Role of officers of civil status,
 Types of register of civil status,
 Copies and certificate of registration vital events,
 Preparation and distribution of Registers of civil status,
 Safeguarding register s of civil status,
 Procedures registration of vital events
 Correction of records of register of civil status,
 Period of registration
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22.  According to the regulation the objectives of agency -shall
direct, coordinate and support the registration of vital events at
national level and centrally organize and keep records of vital
events
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23.  Ensure the proper registration of vital events and the issuance of
certificate of registration,
 Provide assistance to regional organs,
 Conduct awareness creation education and training,
 Conduct survey on quality and coverage of vital events registration,
 Facilitate the application of vital events registration to be supported
by IT,
 Undertake the coordination of activities necessary for timely
transmission of collected and,
 Forward policy ideas on vital events registration.
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24.  The Vital Events Registration Agency is accountable for
 Ministry of Justice, A vital Even council composed of federal
and regional government offices:
 Initiate Policy ideas,
 Review the country's vital events registration action plans,
 Review the performance reports of the agency,
 Review national wide implementation,
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25.  A Board of Management: Oversee the activities of the Agency,
 Review the annual work plan,
 Approve guide lines to be issued by the agency,
 Deliberate and decide on issues related with implementation,
 Coordinate relevant organs,
 In both cases the ministry of justice is the chairperson and the
director General of the Agency is the secretary.
 all regional states and city administrations have enacted the
regulation of Vital Events Registration
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26. The Agency:
 has developed National strategy and costed Action Plan for
seven Years,
 has designed Business Process Engineering,
 Is hiring and placing workers,
 Is capacitating the human Power,
 Is providing support to the regions,
 Is carrying out Preparation works
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27. According to their respective Regulation:
 Many of them assigned the director general,
 Have established Council of Vital Events and Board of
management,
 Have arranged organization structure up to Wereda (District)
level,
 Are carrying out the hiring and placement of workers,
 Have allocated or are allocating budget,
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28.  Continuous support to the regions, and coordinating the
Federal registering institutions,
 preparation to start registration,
 Lobbying the concerned officials to give prior attention,
 Continuous training and awareness creation works.
 Capacity building training for civil status officers,
 Developing directives and implementing manuals/guidelines,
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29.  The 1900 Proclamation was to carry out population censuses and to
establish a vital events registration system by recording births, deaths
and marriages,
 The 1960 Civil Code of Ethiopia Proclamation No.165 contains sets a
detailed and compressive provisions on the establishment of vital events
registration, but due to lack of specified order in the Civil Code it was
not operational.
 Proclamations of 1976 and 1981 also states that every kebele in urban
areas carry out the Registration of births, deaths, and marriages
occurring with in its jurisdiction based on the directives to be issued.
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30.  However, these directives have not come into existence and
these proclamations came to no avail.
 Proclamations that established the CSA clearly designated the
CSA for the collection of vital statistics data through
registration and enumeration (census or sample surveys).
 The 1995 FDRE Constitution specify the right of a child to a
name and nationality which could be said the constitution
accepts the importance of vital events registration,
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31.  According to the National Population Policy of Ethiopia: enacting
laws/regulations for vital events registration, the responsibility to
facilitate the establishment of vital registration systems has been
imposed on the CSA.
 Even though there were legal provisions that stipulate the
establishment of the CRVS in the country, still there was lack of
coordination and integration of activities among the institutions
involved in civil registration and vital statistics data collection
systems.
 Lack of adequate, qualified and experienced persons and financial
resources could also be main reasons for the failure.
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32.  In August 2012, (FDRE) issued the Registration of Vital Events
and National Identity Card Proclamation
 Proclamation No.760/2012 which was a comprehensive law that
made registrations of vital events compulsory.
 The law states that the vital events to be registered are: birth,
death, marriage, divorce, adoption, recognition and legitimation
 It also requires cause of death to be recorded for both natural
and unnatural deaths.
 The law came into force in mid-2016
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33.  However, this law was not universal in its coverage because
registration was restricted to Ethiopian nationals.
 This was corrected by issuing an amended Proclamation No
1049/201712 that expanded the coverage of registration
services to asylum seekers, refugees and non-nationals
residing in Ethiopia, among others (FDRE, 2017).
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34.  The CSA has made numerous attempts to lay the foundation for the
establishment of civil registration and vital statistics system in the
country.
 The Central Statistical Agency has done much in this field in
accordance to the powers and responsibilities given to the Agency.
 In 1977 the CSA initiated an experimental sample Vital Statistics
Registration in some selected urban and rural areas of the country.
 to carry out civil registration and vital statistics by providing
technical and material assistance to urban and rural dwellers
associations.
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35.  In 1982 Experimental Sample Vital Event Registration was
initiated in 500 rural kebeles.
 It was designed to generate data on birth, death, marriage and
divorce events through sample registration and survey methods .
 After three years in 1986 a new program of Experimental
Sample Vital Registration was launched in the rural areas, that
was run for only one year. This exercise was again disrupted
because of financial, personnel and other problems.
 .
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36.  Again after 11 years, it was restarted, in this time it was
devised in such a way that it would cover both the urban and
rural areas using dual methods of data collection; the
registration of vital events and the household surveys
 In 1999 CSA conducted a technical review program on the
methodologies followed in the study for the establishment and
development of vital statistics system through the registration
method.
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37.  After the review and extensive debate, the management of the
Authority decided to quit the experimental sample vital registration
and household survey, which is categorized as dual recording data
collection method that was followed as one methodology for the
establishment of CRVS system in the country.
 Therefore, all efforts were shifted to the principles and
recommendations of the UN that provided guideline and
methodologies for the establishment and development of CRVS
system in developing countries.
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38.  The CSA is incorporating the past experiences learned from
the previous countrywide Sample Vital Registration in late
1970s and 1980s, and
 The 2005 UNICEF assisted Model Vital Registration that run
in three regions showed the Sample Vital Registration
outcomes are positive and worthwhile.
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39.  In collaboration with other stakeholders, the CSA has been
striving to incorporate necessary inputs for the drafting of the
Civil Registration Law.
 Currently, the CSA is strengthening its Vital Events
Registration and Statistics Department in order to be able to
provide technical supports and to compile the vital events
statistics regularly as the law comes into force
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40. THANK YOU
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