Cip presentation fy13

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Capital Improvement Projects Budget
City Council Meeting
April 23, 2012
OPEB and Health Insurance FY13 MAYOR'S BUDGET PRESENTATION
1
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Enterprise Resource Planning (ERP)
Expenditures 2013 2014 2015 2016 2017 Total

Other 200,000 200,000

Total 200,000 200,000

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 200,000 200,000

Total 200,000 200,000

Capital ImprovementInsurance through FY17
OPEB and Health Projects FY13 2

Enterprise Resource Planning (ERP)
ERP software integrates all
departments and functions across
the City into a single system. An
ERP will consolidate information
and allow easy access.

Needs assessment is completed
and RFP will be issued before the
end of FY12.

Increased license/maintenance
fees are approximately
$32,000/year.

OPEB and Health Projects FY13

IT Upgrades & Replacements

Other 15,000 15,000 15,000 15,000 15,000 75,000

Total 15,000 15,000 15,000 15,000 15,000 75,000

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 15,000 15,000 15,000 15,000 15,000 75,000

Total 15,000 15,000 15,000 15,000 15,000 75,000


IT Upgrades & Replacements
Covers routine replacement &
upgrade of City’s servers and
other infrastructure. The
average server costs $5,000 to
$7,000 and there are nine in
use in the City.

If remote servers are chosen
instead, those costs will need
to be incorporated into the
operating budget.


Vehicle Replacements

To be
determined TBD TBD TBD TBD TBD

Total

Funding 2013 2014 2015 2016 2017 Total
Sources

To be
determined TBD TBD TBD TBD TBD

Total


Vehicle Replacements
To be determined, following
adoption of the Vehicle
Replacement study. The only
vehicle replacements in FY13
will be on an emergency basis.


Radar/Lidar Speed Units

Equip/Vehicles
/Furnishings 10,200 6,800 10,800 10,800 38,600

Total 10,200 6,800 10,800 10,800 38,600

Funding 2013 2014 2015 2016 2017 Total
Sources
General Fund
Transfer 10,200 6,800 10,800 10,800 38,600

Total 10,200 6,800 10,800 10,800 38,600


Radar/Lidar
Speed Enforcement Units
Radar units currently in use are
several years old. Newer,
lighter units are available. With
the implementation of the
Highway Safety Office Data
Driven Approaches to Crime &
Traffic Safety program, our goal
is to have units available at all
times.

Annual calibration fee =
$80/unit.


Mobile Data Terminals

Equip/Vehicles
/Furnishings 14,450 14,750 15,025 15,325 15,650 75,200

Total 14,450 14,750 15,025 15,325 15,650 75,200

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 14,450 14,450
General Fund
Transfer 14,750 15,025 15,325 15,650 60,750

Total 14,450 14,750 15,025 15,325 15,650 75,200


Mobile Data Terminals (MDTs)
As the HCPD implements more
IT-based projects, staff should
have appropriate tools to utilize
the technology.

Funds will purchase CF31
Panasonic Toughbooks for
officers. Projects cost increase
of 2% per year.

Note: No units will be purchased until a replacement
schedule is developed.


Enhancement of CCTV Program

Equip/Vehicles
/Furnishings 40,000 40,000

Total 40,000 40,000

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 40,000 40,000

Total 40,000 40,000


Enhancement of CCTV Program
The police have identified
additional locations in the City
that would benefit from a
CCTV/Call-box. Funds would
allow one full camera set-up,
including installation costs, or
two cameras and one call-box.
One location is the new hiker-
biker/Trolley Trail.
Note: These will not be purchased until the current program is
evaluated for effectiveness.


K-9 Unit

Other 9,900 9,900

Total 9,900 9,900

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 9,900 9,900

Total 9,900 9,900


K-9 Unit
This project is for a
replacement K-9 Unit, including
the dog, equipment kennel,
cage, and cooling system.

Aris has a spinal injury and
must be retired.

Because this is a replacement,
there is no additional budget
impact.


Sidewalks
Construction/
Maintenance 50,000 209,000 50,000 50,000 50,000 409,000

Total 50,000 209,000 50,000 50,000 50,000 409,000

Funding Sources 2013 2014 2015 2016 2017 Total
Bond Issue(2010) 50,000 50,000
Bond Issue
(Proposed) 75,000 50,000 50,000 225,000
Reimbursement 25,000 25,000
State Board of
Public Works 109,000 109,000

Total 50,000 209,000 50,000 50,000 50,000 409,000


Sidewalks
This project is the annual
program of sidewalk
repair/installation.

FY14 includes grant-funded
MD208 East Side Extension and
Route 1 repair, to be partially
funded through other sources.

Funds will be used in
conjunction with Safe Routes to
Schools and ADA programs.


Roadway Improvements – General

Planning/Design 85,000 85,000
Construction/
Maintenance 420,000 375,000 795,000

Total 505,000 375,000 880,000

2013 2014 2015 2016 2017 Total
Funding Sources
Bond Issue
(Proposed) 420,000 375,000 795,000
CIP Fund Balance 85,000 85,000

Total 505,000 375,000 880,000


Roadway Improvements
Includes drainage/roadway
improvements in areas
remaining from City’s 5-year
paving program.

2013: Complete work
beginning in FY12 on west side,
plus 42nd/Oliver Street after
WSSC is finished. Design for
Buchanan Street.
2014: Buchanan Street, et al.
2015: Determined by pavement study. (Anticipated 2Q FY13.)


University Hills Street Reconstruction

To be determined TBD TBD TBD TBD TBD

Total


To be determined TBD TBD TBD TBD TBD

Total


University Hills Street Reconstruction
Construction of drainage and
roadway improvements in the
University Hills neighborhood.
Council has previously
approved construction,
pending funding of the project.

Improvements in the neighborhood are necessary to improve the
integrity of the streets and repair drainage problems. The project
includes sidewalk installation, roadway realignment, and
innovative stormwater management.


Crittenden & 40th Reconstruction

Construction/
Maintenance 1,600,000 1,600,000

Total 1,600,000 1,600,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Bond Issue
(2010) 1,600,000 1,600,000

Total 1,600,000 1,600,000


Crittenden & 40th Reconstruction
Improvements in roadway and
drainage in the Crittenden/40th
Place area. Project was started
in FY09, and has been in design
FY11/FY12. New state
stormwater management
requirements have delayed the
project.


ADA Improvements, City-wide

Construction/
Maintenance 100,000 100,000 100,000 100,000 100,000 500,000

Total 100,000 100,000 100,000 100,000 100,000 500,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Bond Issue
(Proposed) 100,000 100,000 100,000 100,000 100,000 500,000

Total 100,000 100,000 100,000 100,000 100,000 500,000


ADA Improvements, City-wide
Areas of improvement will be
identified through the City’s
recently conducted ADA
Transition plan, scheduled for
Council adoption in April 2012.


Arcade Building – 4318 Gallatin Street

Construction/
Maintenance 3,000,000 3,000,000

Total 3,000,000 3,000,000

2013 2014 2015 2016 2017 Total
Funding
Sources
Bond Issue
(Proposed) 2,925,000 2,295,000
State MHAA
Grant 75,000 75,000

Total 3,000,000 3,000,000


Arcade Building – 4318 Gallatin Street
Build-out of the Arcade at 4318
Gallatin Street to serve as a
public function/amenities
facility. Final costs are tied to
the level of functionality and
design options. Design will be
complete by December 31,
2012. Additional grant funding
may then be available.

Annual operating costs are projected to increase by $152,100
in FY15 due to utilities, supplies, and maintenance. This may
be offset by rental fees.


Magruder Park Recreation Center

Construction/
Maintenance 285,000 285,000

Total 285,000 285,000

2013 2014 2015 2016 2017 Total
Funding
Sources
CIP Fund
Balance
285,000 285,000

Total 285,000 285,000


Magruder Park Recreation Center
Based on the facilities study,
the Rec Center will be among
the last City facilities to be
upgraded. To keep the facility
safe and operational for the
next few years, some
investment must be made.

The plan includes upgrading the exterior toilet rooms for ADA
accessibility, improving shelving/lighting in garage/storage
areas and capturing storage space to be used as a concession
stand. Resurfacing/repairing brick may also be necessary.


3505 Hamilton Street

Planning/Design 420,000 500,000 920,000
Construction/
Maintenance 1,000,000 2,600,000 3,600,000

Total 420,000 1,500,000 2,600,000 4,520,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Speed Camera
Revenue 420,000 1,500,000 2,600,000 4,520,000

Total 420,000 1,500,000 2,600,000 4,520,000


3505 Hamilton Street
This project will install required
improvements at 3505
Hamilton, based on the
facilities study, ADA
requirements, and Council
3505
determination of use. The
building requires renovation to
be usable.


4310 Gallatin Street

Planning/Design 350,000 350,000 700,000
Construction/
Maintenance 4,500,000 4,500,000

Total 350,000 350,000 4,500,000 5,200,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Bond Issue
(Proposed) 4,500,000 4,500,000
CIP Fund
Balance 350,000 350,000 700,000
Total
350,000 350,000 4,500,000 5,200,000


4310 Gallatin Street
This represents a series of
major repairs that have been
scheduled & budget, including:

• Upgrade of roof: $120,000
• HVAC replacement: $250,000
• Mansard roof repair:
$106,000
• Installation of natural gas line:
$40,000
• Conversion to natural gas
$68,000


Vehicle Replacements – Solid Waste

Equip/Vehicles/
Furnishings 200,000 200,000

Total 200,000 200,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Lease
200,000 200,000
Total
200,000 200,000


Vehicle Replacements – Solid Waste
This is the replacement of
SWV9860 , a 1998 GM refuse
truck. Three trucks are used on
a daily basis, with a fourth as a
back-up, and a fifth expected to
be sold as surplus.

Repairs from FY10-FY12 (to
date) have cost $49,059.84.
Replacing this refuse truck will
save on repair costs and keep
equipment up-to-date with
modern safety features.


Vehicle Replacements –
Maintenance Work Truck

Equip/Vehicles/

Total 60,000 60,000

Lease
60,000 60,000
Total
60,000 60,000


Vehicle Replacements –
Maintenance Work Truck
This is the replacement of an
older unit MO9838, a 1998
Chevrolet Work Truck. Repairs
from FY10-FY12 (to date) have
cost $16,473.37. The cost
includes a snow plow, salt
spreader, light package, and
radio. Replacing this work
truck will save on repair costs
and keep equipment up-to-
date with modern safety
features.


King Park Retaining Wall

Construction/

Total 32,000 32,000

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 32,000 32,000

Total 32,000 32,000


King Park Retaining Wall
The retaining wall at King Park
is crumbling. We do not have
an original construction date,
but it appears to many years
past its replacement date.
Replacement will require
removal of small trees that are
growing into the wall, as well as
replacing the chain link fence,
currently a magnet for growth
of invasive species. This will
prevent emergency repairs and
impacts to neighbors’ yards.


Melrose Access Trail

Construction/

Total 100,000 100,000

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 100,000 100,000
Total
100,000 100,000


Melrose Access Trail
Construction of a 300 linear
foot ADA accessible trail head
from Crittenden Street to 41st
Street.

Based upon DER’s project
design and permitting schedule
it appears that no work will
occur until FY13.


Solar Display Board

Equip/Vehicles/

Total 17,500 17,500

Funding 2013 2014 2015 2016 2017 Total
Sources
Lease
17,500 17,500

Total 17,500 17,500


Solar Display Board
This is the purchase of a 3-line
solar powered LED display
message board, typically
trailer-mounted and displayed
to advise of road conditions,
etc.

The City rents these signs for
large special events and it
would be utilized for a wide
range of traffic and safety
reasons.


Cable TV Upgrades

Equip/Vehicles/
Furnishings 15,000 15,000 15,000 15,000 15,000 75,000

Total 15,000 15,000 15,000 15,000 15,000 75,000

Funding 2013 2014 2015 2016 2017 Total
Sources
P.E.G. Fees
15,000 15,000 15,000 15,000 15,000 75,000
Total
15,000 15,000 15,000 15,000 15,000 75,000


Cable TV Upgrades
The City’s cable channel is an
underutilized asset. These
upgrades will move us towards
implementing the capacity to
run additional programming. In
addition to routine upgrades,
projects will include the ability
to film remotely, improving
storage and content, etc.


Field Renovations
Engineering 50,000 50,000 100,000
Construction/
Maintenance 400,000 300,000 300,000 1,000,000

Total 400,000 50,000 300,000 50,000 300,000 1,100,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Bond Issue
(2008) 203,291 203,291
Bond Issue
(Proposed) 196,709 300,000 300,000 796,709
CIP Fund
Balance 50,000 50,000 100,000

Total 400,000 50,000 300,000 50,000 300,000 1,100,000


Field Renovations
The City has a longstanding goal
of renovating the playing fields
and surfaces at Magruder Park.
The project will provide
drainage and irrigation plans
and construction services for
the soccer and football fields at
Magruder Park, and eventually
the soccer field at Melrose Park.

Correct drainage will allow for more playing time, safer
conditions, and reduced maintenance costs.


Court Resurfacing

Construction/

Total 20,000 20,000

Funding 2013 2014 2015 2016 2017 Total
Sources
CIP Fund
Balance 20,000 20,000
Total
20,000 20,000


Court Resurfacing
This project provides for
resurfacing of the Magruder
Park tennis courts. It will
prolong their life and make
them safer to use.


Parking Meters

Equip/Vehicles/

Total 90,000 90,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Bond Issue
(Proposed) 90,000 90,000

Total 90,000 90,000


Parking Meters
This project is for the
purchase and installation of
new parking meters in
locations to be considered
and approved by Council.
Areas being considered
include Ager Road and
Editors Park Drive. Because
they will be smart meters,
we will incur monthly
charges for communication
fees.


Bike & Pedestrian Enhancements

Equip/Vehicles/

Total 55,000 55,000

Funding 2013 2014 2015 2016 2017 Total
Sources
State DHCD
Grant 55,000 55,000

Total 55,000 55,000


Bike & Pedestrian Enhancements
This project is the creation
of bike lanes and the
installation of bike racks.

The scope is limited to
funding awarded through
the State of Maryland
Department of Housing and
Community Development
Sustainability Grant
Program.


Parking Facilities

Construction/
Other 1,500,000 1,500,000

Total 2,000,000 2,000,000

Funding 2013 2014 2015 2016 2017 Total
Sources
Bond Issue
(Proposed) 2,000,000 2,000,000

Total 2,000,000 2,000,000


Parking Facilities
This project will provide for
land acquisition and clearing
for parking. Additional
grant/bond funds are
anticipated from the current
State budget, so the Proposed
Bond issue may be less than
what is contemplated in this
scenario.

Parking is needed in the Route
1 corridor to support economic
development.


SUMMARY OF SOURCES
Source Amount
2008 Bond Issue $203,291
2010 Bond Issue 1,650,000
Calendar year 2012 Bond Issue 2,000,000
Calendar year 2013 Bond Issue 3,731,709
CIP Fund Balance 701,350
Lease 260,000
PEG Fees 15,000
Speed Camera Revenue 420,000
Dept of Housing & Community Development Grant 55,000
Maryland Heritage Area Authority Grant 75,000
Total $9,111,350


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