The document outlines the role of the Administrator for Programs and Partnerships (APP) at the organizational level in managing language development initiatives. It emphasizes the importance of leadership, stakeholder engagement, resource allocation, and monitoring risks to ensure successful program implementation and advocacy for local languages. The APP is responsible for coordinating efforts within and across organizations to promote effective language development practices.

1. Administrative
Level
Management
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Reporter:
Sheila May C. Magallanes

2. OUTLINE:
 Introduction
 Administrator for Programs and Partnerships (APP)
 APP in Organizations Which Implement Language
Development Initiatives
Stakeholders
Risks and Long-term Impact
Leadership and Oversight
 APP in a Supportive Organization
 Summary
2

3. Big Idea
Whatever the size and however an organization is structured, it is important
that the organization:
• provides adequate leadership and managerial support for its program
managers and project managers
• ensures that these managers have adequate time and resources for their
management responsibilities and for maintaining relationships and working
with in-country and external stakeholders
• encourages and provides the opportunity for the professional growth of staff
and personnel
3

4. INTRODUCTION
 Many different organizations participate in
one way or another in the planning and
implementation of language development
Initiatives.
 Whether an organization implements a
single program, multiple programs, or
collaborates with other organizations, it has
someone in the organization who is
responsible for managing the organization’s
participation and responsibilities in
language development efforts.

5. “
In this chapter we discuss
management at the third
level—the organizational
or administrative level.
5

6. Administrator for Programs
and Partnerships (APP)
Administrative Level
➜ the term the authors use for organizational level
management. An organization may vest management
at this level in a single person––a manager—or in a
team of two or more individuals. Depending on the
workload associated with the organization’s
participation in language development initiatives, the
manager or each member of a team may have other
responsibilities as well.
6

7. Administrator for Programs
and Partnerships (APP)
➜ the title the authors use to designate the manager at
the organizational level. The term Partnership is
included in the position title to reflect the importance
of stakeholder engagement in language programs as
has been pointed out times in previous chapters.
➜ This title provides a standard term for reference
purposes and facilitates the description below of the
management responsibilities and practices at the
organizational level for supporting language
development initiatives and their associated programs
and projects.
7

8. APP in Organizations Which
Implement Language Development
Initiatives
8
-In an organization that takes responsibility for one or
more language development initiatives, or all or part of
language programs, the APP provides leadership,
support, and oversight to program managers (MPP).
He/she may also oversee the consultant and technical
services his/her organization has for supporting
language programs. The APP represents the
organization in relating to the leadership of other
organizations for matters concerning language
development

9. Responsibilities 0f APP
9
• assign personnel from his/her organization to programs and
projects
• coordinate the obtaining and allocation of resources
• coordinate the technical services his/her organization provides
to programs and projects
• planning and organization of training events
• seeking funds from donors
• communication of information to other APPs (Lessons Learned,
sources of funding, sources of resources, etc.)
• advocate in support of local decisions focusing on local
language use and development
• relate to the leadership of stakeholder organizations
• risk management
• financial reporting

10. When an organization collaborates with one or
more organizations, the APP has the additional
responsibility of working with the APP(s) or
leadership of the other organization(s) to:
➜ coordinate together their language development
efforts to avoid duplication
➜ decide on what assistance his/her organization will
provide to the other organization(s)
➜ decide what information and assistance his/her
organization needs from the other organization(s)
➜ collaborate to identify new language development
initiatives they will jointly participate in and how to
proceed with them
10

11. Stakeholders
11
➜ One of the APP’s major responsibilities is
to develop and maintain relationships
with the leadership of organizations that
are stakeholders of current and potential
language development initiatives.

12. 12

13. Stakeholders Organizations that are supportive of
language development efforts include:
13
➜ Key Stakeholders: organizations who participate in
planning and managing the Initiative
➜ contributing organizations who help the Initiative by
providing personnel, facilities, or various gifts in kind,
but who do not engage more extensively
➜ organizations or groups who want the benefit(s) of the
Initiative though
➜ they currently do not have the capacity to participate in
the planning or implementation
➜ donor organizations and agencies who only provide
funding (grants) for specific projects or programs

14. Risks and Long-term Impact
14
An APP monitors the context and the environment in the
area where language development initiatives are being
carried out. He/she seeks to understand the attitudes of the
various speech communities towards the use and
development of local languages. He/she stays aware of the
current policies141 and practices of the government, and of
development and other organizations that currently or
potentially may use local languages in their programs and
activities. He/she watches for changes in the context, or in
policy or practices that may positively or negatively affect
current and future language development efforts.

15. Risks and Long-term Impact
15
The APP analyzes this information so he/she can
estimate what the implications are for the current
language development program(s). This information
is useful for him/her, the MPP, and Key Stakeholders
to develop a strategy to mitigate a negative effect of
these factors on the Initiative(s). It also allows the
APP to have an idea of what the cumulative effect
might be on language development initiatives for
other language communities.

16. Risks and Long-term Impact
Encourage Collaboration
➜ An APP seeks to
encourage collaboration
between the
organizations involved
in or interested in some
aspect of language
development, including
the use of local
language(s).
16
Provide Assistance to Other
Organizations and Agencies
➜ An APP is open to
and ready to discuss
with other
organizations the
assistance his/her
organization may be
able to provide.

17. The APP provides leadership, oversight, and support for
the MPP(s) under his/her oversight and the project
team(s). In performing this, he/she:
• seeks resources and personnel for the programs from
in-country sources complemented by international
sources where appropriate
• communicates the policies, decisions of his/ her
organization
• communicates changes or expected changes in the
context that may impact the programs
17
Leadership and Oversight

18. • communicates changes or expected changes in the
group of Key Stakeholders that may impact the
programs
• communicates changes or expected changes in Key
Stakeholder policies or level of engagement
• responds to reports and requests from the MPP(s)
• monitors the work climate142 and well being of
personnel in the programs
• coaches the MPPs
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Leadership and Oversight

19. An APP seeks to find personnel and resources
necessary for the programs his/her organization is
responsible for, and for its participation in other
programs.
19

20. An APP monitors the progress of language development
initiatives and overall performance of the associated
programs in his/her sphere of responsibility.
20

21. the APP monitors the project progress through the
reports from the MPP who oversees the PM. The
APP responds to those reports and any requests
he/she receives from the MPP.
21

22. When an organization agrees to a request to assist a
program or project, the APP monitors the progress of
that assistance against the plan. This is particularly
important so the APP can keep an up to date
schedule for personnel and program resources which
his/her organization has agreed to supply.
22

23. At least annually, the APP meets together with the
organizational leaders of the Key Stakeholders and
the MPPs to review the programs and data from
organizational level management instruments.
23

24. The APP of an Organization responsible for a program
or programs, in consultation with the MPP(s),
schedules the evaluation of each program. Usually,
an evaluation is conducted near the completion of a
program.
24

25. The APP is responsible for ensuring that the resources,
documentation and data from the program planning
and implementation are available for the evaluation.
25

26. The APP facilitates logistical support for the evaluation
team. This support includes travel, lodging, meals,
introductions to leaders and other persons, and
access to information about the program and its
associated projects.
26

27. The APP has the primary responsibility for leading the
organization’s response to the evaluation
recommendations. While they concern the specific
program evaluated, they may also have value for
other existing or future programs which the APP
oversees, and for similar programs elsewhere.
27

28. The APP maintains regular communication with his/ her
organization, with collaborating organizations, Key
Stakeholders, and with other stakeholders. He/she:
• keeps his/her organization and other stakeholders
informed of program progress and challenges
• collects and assembles information for reporting to
funders
28

29. APP in a
Supportive
Organization
29

30. APP in a Supportive Organization
30
An APP in a Supportive Organization differs from an
APP in an Independent Organization in one major
aspect. He/she does not have the responsibility for
overseeing MPPs because a Supportive Organization
does not take responsibility for planning and
implementing language development initiatives,
programs, or projects.

31. APP in a Supportive Organization
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Responsibilities:
• assign personnel from his/her organization to programs and projects
• coordinate technical services his/her organization provides to programs and
projects
• organize training events
• seek funds for his/her organizations activities
• communicate information to the APPs of other organizations and others
(Lessons Learned, sources of funding, etc.)
• advocate in support of local community-based organizations with potential
stakeholder organizations and government agencies for policies and practices
favorable to local language use and development

32. SUMMARY
In general an APP:
• relates to and engages with the leadership of
other organizations, especially those that are
Key Stakeholders in the programs
• supports advocacy by local speech
communities for local language use in the
appropriate domains
• together with the other Key Stakeholders,
secures personnel,146 finances, and material
resources for the programs
• assures the alignment of his/her organization’s
participation in programs with organizational
goals

33. SUMMARY
• together with the other Key Stakeholders,
monitors risks (conditions at the national
level which could threaten one or more of
the programs) and initiates actions to
mitigate the risks
• oversees the MPPs Managers of Programs
and Partnerships from his/her organization
• may facilitate and/ or participate in strategic
planning with partners and other Key
Stakeholders of the Initiative(s) and
programs

34. SUMMARY
• coordinates the implementation of the
programs
• gives attention to developing the capabilities
of the MPPs and project personnel,
community-based organizations
• seeks to develop the intangible resources
such as goodwill, trust, and reputation.
• provides leadership in working with the
stakeholders and with the Managers
of Programs and Partnerships (MPPs)

35. Thank
you!