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Calee x files presentation (1)
- 1. THE CALEE X-FILES Establishing a working artist’s documentation system Erin Lee Barsan, Emily Dunne, Charles Kreloff, Chantal Lee & Alexandra Provo Spring 2015
- 2. Calee X Calee X is primarily a working painter having produced over one-hundred works on canvas with hundreds of digital and analog photographs documenting her progress. We were approached because Calee X is in the process of moving to a new, larger space and wanted to have options of how to better organize her work cover and this image: Jenny Savile Studio: http://goo.gl/AHt5So
- 3. The Proposal Setting up an organization structure for: ● access of finished works ● creative process documentation ● options for organizing business documents ● personal materials relating to her works of art. ● an easy system the artist can update and maintain herself image:https://goo.gl/psigT9
- 4. Painting: 2011_03_oil Progress Photos Alex Kanevsky, J.F.H Big Portrait, http://goo.gl/R1RsF9
- 5. Current Method for Progress Photos Alex Kanevsky, Couple with Fire Extinguisher, http://goo.gl/rFm4P4
- 7. Documentation of work in exhibition https://goo.gl/yJEvm4
- 8. Collecting photos from social media http://goo.gl/Dvuqus
- 9. Project Goals ● Low Maintenance ● Lightweight ● User-Friendly ● Future Transfer of Documentation https://goo.gl/S3tjPE
- 10. Project Outline ● Numbering System ● LIDO ● xDAMS ● Hierarchy ● Samples Image:https://goo.gl/4OtLMf
- 11. Numbering System Work of art [YEAR OF CONCEPTION]_[SEQUENTIAL WORK NUMBER OF YEAR]_[TYPE OF PAINT USED]. Progress photographs Positives/digital files: [Work of art] _ IP _ [sequential #] Negative sheets: [Work of art] _ IP _ [sequential #]_NEG Contact sheets: [Work of art] _IP_[sequential #]_CS Easel icon by Katarina Stefanikova, http://goo.gl/OxqCkc Photographs icon, http://goo.gl/WvoesA
- 12. Description Standard ● Description Fields ● Event Model LIDO logo, http://goo.gl/tcvKgY
- 13. Cataloging Software ● Internal Studio Use ● XML ● Search Feature xdams logo, http://www.xdams.org/
- 14. Cataloging Software ● Internal Studio Use ● XML ● Search Feature xdams logo, http://www.xdams.org/
- 15. Hierarchy Proposal V. 3 ● Separated the finished work from general documentation ● The artist’s process necessitates taking photos of the work in process. ● Established that the artist worked through the crossover to digital photography, uses negatives as well as digitally born files ● Because photographs and business documents for the finished painting may contain several works, we decided not to make these records a child of “THE WORK” diagram: Emily Dunne
- 16. Hierarchical Structure in xDAMS 1. The Calee X Collection a. Specific Work of art i. (group) of progress photos ii. Negatives & contact sheets b. General Documentation i. Photos of Work 1. Specific gallery of museum installation views ii. Business Documentation 1. Deeds of Sale 2. Insurance documentation screenshot:: Emily Dunne
- 17. Example of an xDAMS Record screenshot: Emily Dunne
- 18. Creating Authority files List of Geographic Authority Files Detail of Named Authority File screenshot:: Emily Dunne
- 19. Staff & Supplies ● Archivist ● Digital SLR Camera ● Computer ● Dedicated Server Space
- 20. 6 Month Timeline: Milestones
- 21. Estimated Budget Archivist: $24,000 + Computer & Camera: $0 + Managed Server Space: $1,800 ≈ $25,800* for 1st year *Grant funding options! Image: http://goo.gl/0NKmsL
- 22. Grant Options The Joan Mitchell Foundation: Creating a Lasting Legacy Image: http://bit.ly/1IWmkl g
- 23. Summary ● Ease of use—Self Maintenance ● Expansion into business and personal materials ● Working within a reasonable budget and time frame ● Ensuring her legacy— Establishing and maintaining an organizational structure that could serve future needs such as foundation set-up or museum acquisition. mage: Jenny Savile Studio: http://artpropelled.blogspot.com/2013_06_01_archive.html
Editor's Notes
- As Charles said, one of the more unique features of Calee’s method of working and in the way she organizes her own work are her progress photos. The progress photos serve a two-pronged mission: for both documentarian and for creative purposes. Not only do they track the changes that take place on her canvas, a history that is concealed by the time the work is finished, but after careful scrutiny they inform Calee on what should be the next step in the painting itself, sometimes revealing surprising steps for her to take next. The progress photos themselves range from being a small handful to over 100, depending on the length of time it takes to complete a painting. While her naming strategy is extremely precise, always first the year, then the sequential work number of the year, then type of paint used, the naming system for progress photos is more relaxed, which may have to do with the sheer volume of them that exist.
- Progress photos don’t have a centralized location, older paintings were on the server while newer work live on google drive, reflecting the transition in her own working methods when she started to work more in the cloud, without having migrated the older work. -- Instead of working with numbers, the progress photos have a different one entirely, the name of the subject and what it is-- ie: Juliet Portrait, then sequence in progress, doesn’t match her system of naming her online which is only Year, sequence made in the year, and medium. —As you can see typos exist (influenced by restrictions of google drive working chronologically in first digit) Contact sheets, negatives, have a likewise treatment, simply being “Juliet Portrait Contact Sheet” “Juliet Portrait negatives” etc.
- Because work has taken place only within the last 10 years, there are not a great deal of photographic negatives, photographs, or contact sheets, though they still make up around 15% of material to be archived. Thus the majority of the the content to be archived are digital files, photos of finished works, progress photos, and pictures taken of works in exhibition.
- Between pictures taken by friends, professional photographers at openings, and by herself, there is a high volume of documentation of her work in various exhibits that is also a priority to be organized well.
- Because much of her professional life is documented on social media, her works’ presence online have also been instrumental in promoting her career through the support demonstrated by friends and business associates. A number of these photos have been downloaded as jpgs, while extremely notable interaction online can be screen captured.
- in light of this, we approached our project with the goal of creating a solution that would be low-maintenance and lightweight, suited to needs of practicing artist. After initial set-up performed by an information professional, Calee will be able to follow the procedures established to document new works. At the same time, our proposal creates a documentation framework with the future in mind, and we crafted our proposal with the idea in mind that in the future, these works and their documentation may need to be transferred to either a foundation or museum setting.
- We approached this project by first establishing a new numbering system expanding on Calee’s existing numbering system for works of art which Alex will talk more about, She’ll also introdocue the method we chose to catalog all of Calee’s materials which includes... utilizing the increasingly popular documentation schema LIDO, and the open-source software platform xDAMS Emily will then discuss the hierarchy we created to inform how these materials should be cataloged and provide some sample records.
- We developed a series of suffixes to be applied to photographs of the paintings--as Chantal mentioned, these consist of digital photographs, analog positive photographs, negative sheets, and contact sheets. The code IP stands for In Process.
- In addition to developing the numbering system for paintings and photographs, we also recommend making more detailed records that further describe the paintings. Currently, this information is not written down, but rather resides in the mind of the artist. We recommend using the Lightweight Information Descibing Objects (LIDO) standard, which is an established set of fields for titles, identifying numbers, locations, measurements, and relationships to people, like collectors or the subjects of the works. LIDO is becoming widely used in the museum world, so using it as the model for Calee's records means that should a museum or foundation acquire her work, the records describing the work will be easier for that institution's system to understand. Another great advantage of LIDO is that it uses an event-based model, seen in the screenshot on the right. This model allows for the capture of information about the work of art at various points in time--for example, the moment the work was commissioned, created, restored, exhibited, or transferred to new ownership, and more. At minimum, of course, all of Calee X's works will include the creation event.
- The software we recommend using is an open-source cataloging system called xDams. Accessible via web browser, xDams creates records using XML, a coding language that is widely understandable by different systems. We recommend using xDams for internal studio use. The system provides a cataloging form customized with LIDO fields. It also includes a search feature that will allow Calee to search the entire collection of records either by a simple search box or by specific LIDO field. From the search page, several fields also include a dictionary feature, which presents an index-like list of what has so far been entered in that field. The combination of LIDO and xDams will put information about the works that currently resides in the mind of the artist into the world, making it easier to find information about paintings based on different needs, such as exhibition planning, speaking with a particular collector, and tracking the movement of paintings.
- From the search page, several fields also include a dictionary feature, which presents an index-like list of what has so far been entered in that field. The combination of LIDO and xDams will put information about the works that currently resides in the mind of the artist into the world, making it easier to find information about paintings based on different needs, such as exhibition planning, speaking with a particular collector, and tracking the movement of paintings.
- WHY WE SEPARATED “The work” as an idea. went back and forth about where installation would be, multiple images at once. Business Documentation is important for working system & expansion
- We each made a record of a work -children relationshipMention that the progress photos were made as a one file
- Explain what the record can reflect, go though each one. Issue of Not being able to make for than one event, TALK ABOUT PROVENANCE
- Good stuff about authorities and creating unique ones. can assign to other authorities
- Project Archivist, full-time Camera & Computer… already have them RENTED Server Space… Monthly fee would cover backups & preservation, maintenance & troubleshooting Additionally we’d ensures oftware program such as Bit Torrent Sync would be installed on Calee’s computer to automatically update to her server. AUTOMATED
- We anticipate this project will take a total of six months to complete. We’ve broken it down into smaller milestones, month-by-month. The archivist will begin by cataloging all works of art. The progress photographs will then be cataloged beginning with the most recent and working backwards because these recent works are the ones most frequently accessed by Calee X.
- Archivist $4,000/mo. for 6 months = 24k Calee X already purchased a computer in anticipation of this project. Also owns digital SLR camera. Server space around $1800/yr (monthly fee of approx. $150. depends on size & company used & features)…fee includes maintenance, backup, preservation, & IT troubleshooting Total of around 25,800 for year 1. In subsequent years, the cost will be significantly less as the only costs will be the monthly server/storage space fee and the cost of replacing any old/outdated technologies. However, if this still does not seem feasible and/or if Calee X has the time, grants are also an option. e.g., Joan Mitchell Foundation Creating a Lasting Legacy Grant for Working Artists