This document outlines the agenda and logistics for planning the 2014 Bonner Congress student conference. The conference will be held from October 17-19 at Guilford College and will involve over 150 Bonner Scholar participants. It discusses dividing roles and tasks among logistics, programming, and social teams to prepare housing, meals, workshops, and social activities. It also provides templates for developing the conference agenda and assigning tasks to a calendar to manage preparation over the next 6 weeks leading up to the event.

1. 2 0 1 4 BONNER BONNER CONGRESS
GUILFORD COLLEGE, OCTOBER 1 7 - 19

2. Annie Pasqua
National Program Director
Eliza Blades
Program Associate

3. AGENDA
10:30 AM
Welcome and More!
11:15 AM
Congress Meeting Basics:
Background & Planning Strategies
12:00 PM
Working Lunch- What’s the Theme?!?
1:00 PM
Crafting the Agenda
1:30 PM
Let the Planning Begin
2:30 PM
Managing by Calendar
3:00 PM
Report Back- What’s the plan!
3:30 PM
Using Basecamp and Next Steps
4:00 PM
Closing
!

4. WHAT IS BONNER
CONGRE SS ? ?
]
The Bonner Congress is a student only
annual Bonner Conference!
It provides participants with
• learning
• networking
• professional and personal
development opportunities
to enable them to strengthen the
quality and work of campus-based
service efforts.
It uses a combination
• All Group Sessions
• Workshops
• Participant Tracks
• Social Events
throughout the conference agenda.

5. BACKGROUND
Started in 1997
Student Representatives from Each Campus
Bonner Scholar and Leader equity
Core source of student voice & leadership
Common Commitments
The Big Idea Project

6. P LA N N I NB IGG T IEDAEMA R O L E !
Started six years ago
Congress Rep design a “Big Idea” for their campus
to either strengthen their Bonner Program,
Campus, or Community
Each campus submits a proposal and develops an
action plan at Bonner Congress

7. Launched in January, 2010
Bi-annual application
Now 12 members
Support Bonner Congress
Advises Foundation Initiatives
Student Voice
BONNER ADVISORY BOARD

8. PLA N N I N G T EAM ROL E !
Spending the next 6 weeks working together to plan and
prepare for the Bonner Congress in three areas Logistics,
Programming, and Social.
Showcasing the BEST things about Guilford and your Bonner
Program!
Welcome over 150 participants to Guilford in October 2014!
Spreading BONNER LOVE!

9. !
The Planning team must:
•Communicate the role — REPRESENT!
•Provide Leadership & Skill Development
•Model best of Bonner
•Build sense of national network
•Safe social activities
•Meet Basic Needs
MUST D O !

10. !
The Planning team might want to incorporate:
•City or local immersion
•Service
•Scavenger hunts
•Games
•Social media
N I C E TO D O !

11. PLA N N I N G STRAT E G I E S
PURPOSE
OUTCOMES
STRUCTURE

12. RESULTS PROC E SS RELAT I ONSHIPS
HEA D HANDS HEART

13. •Committed, motivated Congress Representatives
•A meeting that leads to action on campus
•Increased support for Congress Representatives
•More follow-through communication within the
National Network
FOUNDAT I ON
O U TCOMES

14. CONF ERENC E AG ENDA
We will be developing the Conference Agenda together with
the following components:
All Group Sessions
Elective Workshops
Participant Tracks
Tracks include Bonner Congress, Bonner Interns, Administrator, and Faculty
Social Events
The Conference begin will begin in the afternoon of October 17
The Conference will end around Lunch on October 19

15. CONF ERENC E AG ENDA
Logistical Programatic
TRAVEL
TIME MEALS
CLEAN
UP
SLEEP &
REST
REGI STRATION &
CHECK OUT
SHUTTLES
ALL GROUP
SESSIONS
BIG I D EA
SESSIONS
WORKSHOP
NETWORKING
SOCIAL EVENTS

16. CONF ERENC E AG ENDA
DAY 1 DAY 2 DAY 3

17. LO G I ST I CS T EAM
Assists with the following….
•Housing on Campus
•Creating a Sense of Welcome
•Registration
•Meals (on campus)
•Help Participants Navigate
Campus
•Assist with the Event
Management

18. PROGRAMMING T EAM
Assists with the following….
•Setting the Inspiration &
Vision at All Group Sessions
•Identifying Keynote
Speakers
•Developing Workshops
•Skills
•Best Practices
•Networking Events

19. SOC I A L T EAM
Assists with the following….
•Planning Social Activities that
could include
•Local Artists
•Connecting via Social Media
•Talent Show
•Dance
•Traditions unique to
Guilford

20. MANAGE BY CAL ENDAR
TASKS
TASK:
RESERVE A
BUS
TASK:
ORDER THE
FOOD
TASK:
BUY THE
SUPPLIES
TASK:
SELECT
FACILITATORS
TASK:
REVIEW THE
WORKSHOPS
TASK:
FINALIZE
HOUSING
TASK:
DESIGN
NETWORKING
FAIR
TASK:
HIRE A DJ
Set Deadlines
WEEK 1 :
WEEK 2:
WEEK 3 :
WEEK 4:
WEEK 5:
WEEK 6:

21. MANAGE BY EVENT
The Cue to Cue
Day 1
What Where Point Person Team/Notes
6:30 AM Supply pick up Supply Area Alberta All assemble
7:00 AM Registration Set Up Lobby Sam Landing Team
Signage Campus Area A (map) Heidi Look and Feel Team
Breakfast Set Up Cafeteria Frania Meals Team
Workshop Set Up Workshop Room Marco Program 1 Team
Housing Check In Set Up Dorm A Joaquin Housing Team
Homebase Set Up Supply Area Shaniqua Logistics Team; walkie talkies
Opening Session Set Up Tangy Lecture Hall Albert Staff Team
8:00 AM • Continue with all
8:45 AM Circle Up Registration area Alberta ALL
9:00 AM Deployed to first tasks ALL
Work Registration Registration area Sam Program 1 Team; Landing Team
Work Breakfast Cafeteria Frania Staff Team; Meals Team
9:30 AM Greet Mayor Joe Registration area Marco
10:00 AMOpening Session Tangy Lecture Hall ALL except Logistics Team
11:30 AM Lunch Set Up Cafeteria Frania Logistics Team

22. N E X T STEPS !
Putting our Plans into Basecamp
Calls With Annie and Eliza
Commitment to Working together as a Team!