The document discusses a student information system (SMP) and its web-based support system (SMP WEB) at UKM. The SMP WEB allows students and academic staff to update student information and view student records. It aims to be accessible within 20 minutes and user-friendly. The audit objectives are to identify errors, assess risks, and improve the system's effectiveness and security. Users need an ID and password to access the system. The summary provides an overview of the key points covered in the document.

2. CONCLUSION
SMP WEB is a support system to the Student
Information System (SMP) which is based on web.
Target users (students and academic staff).
Having facility to update student information.
UKM academic staff can view the student
information.

3. BACKGROUND
 Student Information System (SMP) was developed in 1994 and implemented in
stages from semester 1 session 1995/96.
 Full implementation of the SMP for an undergraduate student was initiated in
semester II of the session 1996/97 and has expanded its use include graduate
students in the first semester session 1997/98.
 SMP is the main system used by the university in the daily work in matters
relating to the students.
 This information can be access and update as needed by the SMP user to
support daily activities.
 Various items delivered via the Student Information System (SMP) to facilitate
students and academic staff.

4. SYSTEM OBJECTIVE
1) To find out whether the use of the
system achieved within 20 minutes.
2) To find out whether the Internet
access such as cable networks to surf
the internet can be used to surf the SMP
Web.
3) To find out whether the SMP Web are
proactive and user friendly.

5. AUDIT OBJECTIVE
1.
Find errors/weaknesses to be
corrected.
2. Assess risk imposed by the system.
3. Evaluate system function and
sequence
4. Improve system’s effectiveness and
security.

6. AUDIT APPROACH
1) PLANNING
 Identifying risk.
2) SCOPING
 Identify control objectives
3) TESTING
 Evaluate(observation)

7. PLANNING
- If the identity and the password is known, a lot of
implications that you may face. For an example your
registered courses may be dropped by other
individuals.
-If the password is forgotten or lost, the student must
show proof of payment of a fine of $ 3.00 from the
Treasury Department and the Student Card. The
students are required to present themselves for the
NPP.

8. SCOPING
A support system to the student information
system designed for students to register for
courses and so on.
Students and academic staff need to complete
identification and password that was set aside by
the system.

9. KEY FINDINGS
 There is limited control system to access the system.
 Access can be made anywhere.
 Further details on the messages that may be displayed by the system:
Mesej
1. Tarikh Pendaftaran Awal Sudah Tamat
2. Sesi Penggunaan Sistem Telah Tamat
Perihalan
1. Tempoh Pendaftaran Awal bagi Fakulti dan Tahun
Pengajian
anda telah tamat.
2. Tempoh capaian sistem telahpun berakhir.
Tempoh Penggunaan sistem selama 20 minit sahaja.
3. Status Daftar Diri Pelajar <...........>.
Anda Tidak Dibenarkan Membuat
Pendaftaran Kursus. Sila Rujuk Ke
Bahagian Akademik/Fakulti Anda
3. Hanya pelajar status diri MENDAFTAR, LEWAT
MENDAFTAR,
TIDAK MENDAFTAR dan GANTUNG PENDAFTARAN sahaja
dibenarkan membuat pendaftaran kursus.
Sekiranya anda TANGGUH PENGAJIAN pada semester/sesi
sebelum, sila ke Bahagian Akademik (Prasiswazah) atau
Pusat Pengurusan Siswazah (Siswazah).
4. Pelajar Tahap <........>. Tidak
Dibenarkan Membuat Pendaftaran
Kursus Awal
4. Hanya pelajar program Ijazah Pertama iaitu tahap
pengajian
PRASISWAZAH sahaja yang dibenarkan membuat
pendaftaran
secara web.
5. Masalah Teknikal, Hubungi Pusat
Teknologi Maklumat
5. Sila hubungi e-mail : smpweb@pknet.cc.ukm.my

10. RECOMMENDATION
 Ensuring accessible system anywhere including Internet
access through a cable internet connection.
The continuity between the two systems between IFolio
and Student Development System should be improved.
The delivery date information not available to the students
as part of the junior calendar is too small and needs to be
upgraded in line with the technology revolution.

11. TESTING