Archives4u provides off-site document storage and retrieval services, document scanning, and certified document destruction to help businesses maximize their office space and improve document security. Their services include safe and secure off-site storage with same or next day retrieval, barcode tracking of cartons and files, online document management and retrieval requests, scanning documents to PDF, and certificated destruction of documents in accordance with data protection laws.

1. archives4u “ You'd be surprised at what we could put in to your business just by taking papers out”

2. Services Off site Document Storage Retrieval Services Document Scanning Certified Scheduled Document Destruction

3. Maximise Your Space Is this your office?? Reduce office clutter and improve document security by archiving off site or scanning your documents.

4. Bar Codes All Cartons given unique bar code ID Individual files can have unique ID Cartons scanned in to the arehouse Cartons scanned out of warehouse Scanned at Delivery Point Full activity Reports available

5. Archive Storage Safe Secure Off Site Storage Same Day / Next Day Retrieval Services Transported in secure Vehicles Delivered & scanned to nominated individual to maintain security. Bespoke Reporting Meeting the requirements of the Data Protection Act 1998

6. Retrieval Services From time to time you may need to retrieve archive from storage. Notify before 10.00am for same day Notify by 4.00pm for next day Monday to Friday Weekend & Holiday premium retrieval available

7. Online Management Online secure internet retrieval requests Management reports produced direct to confirm which items are in store or currently retrieved to site. Simple advice process for document destruction . Order wht you need on line….Simply!

8. Document Scanning Convert “Hardcopy” documents to electronic format. Convert anything from a till receipt to a A0 Drawing in either black & white or colour. Approx 20,000 A4 images will fit to a CD …jut watch the filing cabinets shrink!!!

9. Scan to PDF Files Portable Document Files Adobe Acrobat PDF free to use & distribute Original documents can be scanned as “Searchable” PDF to assist future users to locate documents via keyword searching.

10. Confidentiality & Security Security is our top priority Non Disclosure & C.A’s signed by all staff. CRB Checks undertaken as part of recruitment process. 24/7 CCTV & site security Fire suppression systems Key coded access to all area’s

11. Legal Admissibility PD0010:1997 - Principles of Good Practice For Information Management BSI BIP 0008:2004 - A code of practice for information management Inland Revenue Approved Fully compliant with Data Protection Act

12. Document Destruction Do you need to get organised? Are you accumulating documents that are now passed the date of keeping for legal requirements? You would not simply place sensitive documents in the skip & breach the Data Protection Act….would you??

13. Certificated Document Destruction Secure Safe Destruction Meets Data Protection Act requirements Recycling of Materials Certificate Of Destruction

14. Policy & Quality Our policy is to control service delivery via effective & efficient Quality Management Systems. We establish effective project organisation defining levels of responsibility and lines of communication. To achieve our quality objectives we are continually developing our Quality Management System in accordance with the requirements of ISO 9001 : 2000

15. Archive Supplies Range of Archive Boxes available A4 Standard A3 Non Standard Available with separate lids or lids included. Supplied in quantities of 30

16. To learn more about our range of services please visit archives4u.com “ You'd be surprised at what we could put in to your business just by taking papers out”