This document outlines the workflow for digitally accessioning records at Drexel University Archives. It details the steps to transfer digital materials which include write protecting, virus scanning, file type inventory, and transferring files. It also describes the post-transfer process of removing media, deleting transferred files, backing up the accession folder, and completing records. Finally, it discusses plans to refine the processing workflow and potentially integrate disk imaging and automated software in the future.

1. DIGITAL
ACCESSIONING
ALEXIS ANTRACOLI, RECORDS MANAGEMENT ARCHIVIST,
DREXEL UNIVERSITY ARCHIVES AND SPECIAL COLLECTIONS
FEBRUARY 28, 2013

5. TRANSFER
1. Write Protect
2. Take photograph if
applicable
3. Virus Scan
4. Run a Treesize scan and
copy inventory of file
types to AT
5. Transfer with Duke Data
Accessioner
6. Create Metadata folder
7. Save file manifest, Virus
Scan, and photograph to
metadata folder

9. POST TRANSFER
1. Remove media and store
with original accession if
applicable
2. Permanently delete any
files transferred to
desktop during
accession
3. Copy entire accession
folder to RAID array for
additional backup
4. Finish filling out
accession record in AT
Photo by Jamison_Judd used under a Creative Commons license
via Flickr

10. WHAT NEXT?
 Refine basic workflow for processing.
 Explore possibility of integrating disk images into the
workflow.
 Explore potential adoption of Archivematica or other
automated workflow in the future.
 Work with our systems team to establish an ingest
process for institutional records that will be stored in the
library’s new repository.