This document provides a template for writing an academic appeal letter, with guidance on what information should be included in each paragraph. The first paragraph should state the reason for the appeal. The second paragraph should explain any circumstances that impacted the situation and why the appeal should be granted, and can include supporting documentation. For academic or attendance dismissals, the third paragraph should provide an overview of how the student's circumstances have changed and the steps they will take to ensure future success. The fourth paragraph, also for dismissals, should conclude the letter with a summary of why the student should be reinstated, including current contact information. Supporting documents may also be attached.

1. SAMPLE LETTER OF EXPLANATION FOR ACADEMIC APPEALS
TO: Full Name of Program Dean, (e.g. Dean Charles Thompson)
FROM: Your Name (include your initials beside your typed name)
DATE: Date Memo Written
SUBJ: Reason for Memo (e.g. Appeal for pre-requisite over-ride)
Dean Thompson,
The first paragraph
1. State your reason for this appeal.
The second paragraph
1. Explain circumstances that had an impact on the situation.
2. Summarize why this appeal should be granted. (except for academic or attendance
dismissal)
3. Attach any supporting documentation (if needed).
The third paragraph (for academic or attendance dismissal)
1. Provide an overview of how your circumstances have changed or will be different
if you are reinstated and permitted to continue your coursework.
2. Explain clearly the steps you will take to ensure your success.
a. This is an important part of your letter as you are making an argument to
be reinstated with the university.
The fourth paragraph (for academic or attendance dismissal)
1. Should be used to conclude your letter with a summary statement as to why you
should be reinstated.
a. Be sure to include current contact information (phone, email, etc.), and
your student D# so that we may identify and contact you with a decision
regarding your appeal.
NOTE: Be sure to attach any supporting documents you wish to be considered (doctor’s
note, employer verification, student record, graded coursework, etc.)