25 Document Statistics

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The document outlines various statistics about the costs of paper-based document management systems. It states that filing costs average $20 per document, each four-drawer filing cabinet costs $1,500 per year to maintain and holds 10,000-12,000 documents, and every 12 filing cabinets requires an additional employee. It also notes that paper in the average business grows by 22% each year and more than 70% of businesses would fail within 3 weeks of a catastrophic loss of paper records.

Software

1
25 Ways
Document Management
Saves You Money

Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
Filing costs
an average of
$20per document

Drawer Filing
3
Each four - drawer filing cabinet holds an
average of 10,000 – 12,000 documents, takes
up nine square feet, and costs $1,500/year.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

http://www.edge.com/downloads/Edge%20ROI%2
0Document%20Management.pdf
The average document
gets copied
19times

Misplaced Documents
5
Large organizations lose a document every
12 seconds.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

http://www.mfiles.com/Content/documents/en/res/E
CM_Stats_White_Paper.pdf
130lbsis the estimated
paper usage
per worker per year

Paper in the U.S.
7
There are over 4 trillion paper documents in
the U.S. alone – growing at a rate of 22% per
year.
http://www.edge.com/downloads/Edge%20ROI%20D
ocument%20Management.pdf

http://www.edge.com/downloads/Edge%20ROI%20
Document%20Management.pdf
are shuffled
90%of pages that get handled
in a day

Source: IDC, OmBud Research, and Aberdeen
Group
Every 12
filing cabinets
require an additional
employee
to maintain

Worker Time
10
50% of a worker’s time is spent on creating
and preparing documents.
Source: IDC, OmBud Research, and Aberdeen Group

Source: IDC, OmBud Research, and Aberdeen
Group
by the average worker
via email each day
6
documents
get shared

Source: IDC, OmBud Research, and Aberdeen
Group
it takes over a week
45%
of companies report
to get a contract signed

Organization Practices
13
More than 75% of people from large
organizations do not have PDF editors
available to them.
Source: IDC, OmBud Research, and Aberdeen Group

Document Challenges
14
Document challenges are robbing
organizations of 21.3% of their overall staff
productivity.
Source: IDC, OmBud Research, and Aberdeen Group

15
Source: Edge Systems LLC Whitepaper
http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf
80%of employees
waste an average of
30 minutesper day retrieving information

16
Source: Coopers & Lybrand
http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf
90%of corporate memory
exists on
paper

Documentation
17
An enterprise with1,000 knowledgeable
workers wastes $2.5million - $3.5 million per
year searching for non-existent information or
re-creating information that can’t be found.
Source: Coopers & Lybrand
http://www.edge.com/downloads/Edge%20ROI%20
Document%20Management.pdf

Company Labor
18
Companies spend $20 in labor to file a
document, $120 in labor to find a document,
and $220 in labor to reproduce a lost
document.
Source: Coopers & Lybrand
http://www.edge.com/downloads/Edge%20ROI%20
Document%20Management.pdf

19
Source: Coopers and Lybrand
http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf
Professionals spend
5-15%reading information
but up to 50%
looking for it

Filing System
Source: AIIM, Forrester, Star Sec., U.S. Dept.
Labor
• Filing costs an average of $20/document.
• Each four-drawer filing cabinet holds an average of 10,000 –
12,000 documents, takes up nine square feet, and costs
$1,500/year.
• Every 12 filing cabinets require an additional employee to maintain.

21
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
18is the average
search time for a
document
minutes

Missing
Documentation
22
Each misfiled document costs $125 and each
lost document costs $350-$700.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

23
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
Paper in the average
business grows by
22%each year

Records and Catastrophes
24
More than 70% of today’s businesses would
fail within 3-weeks if they suffered a
catastrophic loss of paper-based records due
to a flood or fire.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

Data Loss and Viruses
25
67% of data loss is directly related to user
blunders, making them 30 times more
menacing than viruses and leading cause of
data loss.
Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

Focusing on Mobility & Asset
Management for Over 30 Years
26
richard.christopher@transcendent.ai - Sales Executive

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Messy desks and excessive paper use costs corporate America $177 billion annually according to a 2010 study. The average organization spends $20 to file each document, $120 to search for each misfiled document, loses 1 out of every 20 documents requiring 25 hours to recreate each lost document. An OfficeMax study found that 87% of workers feel less productive when their space is cluttered. Excess paper storage requires unnecessary floor space and costs associated with moving and storing paper can amount to thousands in savings if purged. An almost paperless productive environment can reduce costs, minimize stress, improve decision making, increase productivity, and decrease liability for companies.

Messy desks and excessive paper use costs corporate America $177 billion annually according to a 2010 study. The average organization spends $20 to file each document, $120 to search for each misfiled document, loses 1 out of every 20 documents requiring 25 hours to recreate each lost document. An OfficeMax study found that 87% of workers feel less productive when their space is cluttered. Excess paper storage requires unnecessary floor space and costs associated with moving and storing paper can significantly impact business expenses. Transitioning to a more paperless and organized environment can reduce costs, minimize stress, improve productivity and decision making while decreasing liability.

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25 Document Statistics

1. 1 25 Ways Document Management Saves You Money

2. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor Filing costs an average of $20per document

3. Drawer Filing 3 Each four - drawer filing cabinet holds an average of 10,000 – 12,000 documents, takes up nine square feet, and costs $1,500/year. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

4. http://www.edge.com/downloads/Edge%20ROI%2 0Document%20Management.pdf The average document gets copied 19times

5. Misplaced Documents 5 Large organizations lose a document every 12 seconds. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

6. http://www.mfiles.com/Content/documents/en/res/E CM_Stats_White_Paper.pdf 130lbsis the estimated paper usage per worker per year

7. Paper in the U.S. 7 There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year. http://www.edge.com/downloads/Edge%20ROI%20D ocument%20Management.pdf

8. http://www.edge.com/downloads/Edge%20ROI%20 Document%20Management.pdf are shuffled 90%of pages that get handled in a day

9. Source: IDC, OmBud Research, and Aberdeen Group Every 12 filing cabinets require an additional employee to maintain

10. Worker Time 10 50% of a worker’s time is spent on creating and preparing documents. Source: IDC, OmBud Research, and Aberdeen Group

11. Source: IDC, OmBud Research, and Aberdeen Group by the average worker via email each day 6 documents get shared

12. Source: IDC, OmBud Research, and Aberdeen Group it takes over a week 45% of companies report to get a contract signed

13. Organization Practices 13 More than 75% of people from large organizations do not have PDF editors available to them. Source: IDC, OmBud Research, and Aberdeen Group

14. Document Challenges 14 Document challenges are robbing organizations of 21.3% of their overall staff productivity. Source: IDC, OmBud Research, and Aberdeen Group

15. 15 Source: Edge Systems LLC Whitepaper http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf 80%of employees waste an average of 30 minutesper day retrieving information

16. 16 Source: Coopers & Lybrand http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf 90%of corporate memory exists on paper

17. Documentation 17 An enterprise with1,000 knowledgeable workers wastes $2.5million - $3.5 million per year searching for non-existent information or re-creating information that can’t be found. Source: Coopers & Lybrand http://www.edge.com/downloads/Edge%20ROI%20 Document%20Management.pdf

18. Company Labor 18 Companies spend $20 in labor to file a document, $120 in labor to find a document, and $220 in labor to reproduce a lost document. Source: Coopers & Lybrand http://www.edge.com/downloads/Edge%20ROI%20 Document%20Management.pdf

19. 19 Source: Coopers and Lybrand http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf Professionals spend 5-15%reading information but up to 50% looking for it

20. Filing System Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor • Filing costs an average of $20/document. • Each four-drawer filing cabinet holds an average of 10,000 – 12,000 documents, takes up nine square feet, and costs $1,500/year. • Every 12 filing cabinets require an additional employee to maintain.

21. 21 Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor 18is the average search time for a document minutes

22. Missing Documentation 22 Each misfiled document costs $125 and each lost document costs $350-$700. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

23. 23 Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor Paper in the average business grows by 22%each year

24. Records and Catastrophes 24 More than 70% of today’s businesses would fail within 3-weeks if they suffered a catastrophic loss of paper-based records due to a flood or fire. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

25. Data Loss and Viruses 25 67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses and leading cause of data loss. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor

26. Focusing on Mobility & Asset Management for Over 30 Years 26 richard.christopher@transcendent.ai - Sales Executive

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