2015 MMLA IT Handbook

[Company name]
Technology
Informational
Handbook
Prepared by 2015 MMLA IT Staff
Last updated: 6-19-2015

Last Updated: 6/19/2015
Table of Contents
Connecting Your Computer to GMC Wireless........................................................................................2
Instructions:.............................................................................................................................................2
Finding your MAC Address on PC ...........................................................................................................4
Finding your IP Address on the Apple O.S. .............................................................................................4
Connecting your iPhone or Smartphone to GMC Wireless....................................................................5
Connecting Personal Computers to the Printer (Specifically Faculty Lounge Printer).......................6
On P.C. (Windows O.S.) ...........................................................................................................................6
On MAC O.S. ............................................................................................................................................7
Ways to connect your computer to a projector:.......................................................................................8
1). Air Media:...........................................................................................................................................8
2). VGA + Audio Cord..............................................................................................................................8
3.) HDMI Cord:........................................................................................................................................9
3). Thumb Drive (USB Drive+ Classroom Computer Station).............................................................10
Setting Up Crestron AirMedia in the classroom: ..................................................................................11
What to do with a Crestron?..................................................................................................................11
Steps for Using a Crestron for a PC or Mac.........................................................................................11
Steps for Using a Crestron for a smartphone or tablet.........................................................................12
Thank you for reviewing this booklet. The MMLA IT staff wish you a fun and successful
summer program. The MMLA IT Staff can provide specific ports and cables as loaners on
a first come first serve basis. Please contact MMLA IT Staff with Name/ Location/ and
request/ concern.
Contact Information:
Belal Bahader, (201)471-8440, Belal.Bahader@gmail.com
Or Steve Smolnik, (860)830-4112, Steve.Smolnik@gmail.com
Please coordinate Technology inquiries in advance to avoid any malfunctions, or class
disruptions.

Connecting Your Computer to GMC Wireless
There are three ways you can connect to GMC Wireless: 1) through an Ethernet
cable which is connected to a data port, 2) Connecting to the GMC_Wireless
Network wirelessly via WiFi, and 3) Connecting to the internet through a Wireless
Point (WAP). WAPs can be located in various places on campus, and can be
installed per request from the Middlebury Interactive IT Staff.
In all scenarios you will need to provide your IP/ MAC address to avoid being
quarantined and will be prompted to input a Username (MMLA) and Password
(mil2015staff). This information is sensitive and should not be given out to any
students and non MMLA faculty/ staff. This will also be the login for any lab
computer on campus.
Instructions:
Step 1: Locate your WiFi Logo and click on it.
Step 2: Click on GMC_Wireless which is the main name for GMC’s WiFi. (You can also click
on any MMLA WiFi access points which is connected to the main internet connection at GMC).
Step 3: Open up the Safari or Chrome browser and try accessing a website like CNN.com or
Google.com. This should redirect you to inputting a username and password. After inputting the
Username and Password you will be prompted to a set of option in which you will click on what
starts with “Yes,” this should automatically install , if it does not right
click what is on the next screen.
**If at this point you are not prompted to do any of this, simply refer to the instructions for
Finding your MAC/ IP Address on PC/ MAC, and fill out the google sheet:
http://goo.gl/forms/J94BJ03oTa. The GMC IT staff will grant you access after this.
Step 4: After you run the application a window will pop up prompting to install the certificate,
click “install.”

For MAC operating software (O.S.) simply let it install and click “finish” after. For Windows
O.S., before clicking on “Finish” you will need to right click the Wi-Fi logo on the bottom right,
and click “Troubleshoot Problems.”
This will prompt a pop- up windows where you will be asked to accept a certificate, click “Yes.”
Then proceed to the application and click “Finish”
Step 5: This will grant you internet access; however, you may still get quarantined, in that case,
please refer to the instructions on page 4 for Finding your MAC/ IP Address on PC/ MAC.

Finding your MAC Address on PC
The purpose of the MAC/ IP address is for the GMC Staff to locate your
device and not quarantine/ grant you internet access
Step 1: Press the Windows key (in between the ALT and FN key)
Step 2: Type “CMD” or “Command Prompt,” and click enter.
Step 3: In the pop up where it says Ex. “C:UsersJohn>” type getmac and click enter.
Step 4: Go to http://goo.gl/forms/J94BJ03oTa and fill out the short form while adding your MAC
address.
Finding your IP Address on the Apple O.S.
Step 1: Click on the Wi-Fi logo on your toolbar (Top right of your screen).
Step 2: Click on “Open Network Preferences”
Step 3: Underneath Status you will find “Wi-Fi connected to “ex. GMC_Wireless” and has the
IP address [Example:10.3.15.23]. That number is the IP address.
Step 4: Go to http://goo.gl/forms/J94BJ03oTa and fill out the short form and input your IP
address
For technology questions or concerns please text or email Belal @ (201)471-
8440 or belal.bahader@gmail.com with name/location/ and concern. Or
Steve at 860-830-4112 or steven.smolnik@gmail.com

Connecting your iPhone or Smartphone to GMC
Wireless
The following instructions are created specifically for Apple devices (iPads, iPhones, etc.) but
can be used as a basis to set up other Smartphones. Please follow the instruction carefully to
where different instructions for Android based devices will be possible.
Step 1: Open “Settings”
Step 2: Open “Wi-Fi”
Step 3: Click on and GMC-Wireless or MMLA Wi-Fi networks:
Step 4: Be patient, let the iPhone and the Network configure and connect. Hopefully after 30
seconds max, a window will pop up as shown:
For Android and Apple based devices, if this does not happen, simply, go to your browser and go
on a website like google.com or CNN.com. If nothing pops up, skip to the second part of step 6.
Step 5: From their input the username and password (MMLA, mil2015staff)
Step 6: After pressing “Done” or “Go,” the screen will disappear and you should be connected to
the internet. From there you will just need your IP address. To get that, go back to Wi-Fi in your
settings, and click on the information button which looks like this: .
Step 7: fill out the google form at http://goo.gl/forms/J94BJ03oTa, and input your IP address.

Connecting Personal Computers to the Printer
(Specifically Faculty Lounge Printer)
On P.C. (Windows O.S.)
The Faculty Workroom/ Lounge is located on the 3rd
floor of Withey Hall Rm 301, there you
will find a printer and a comfortable to work. The printers that are set up by the MMLA IT staff
are networked to GMC_Wireless. For Windows O.S. you need to make sure that you have
Network/ Printer sharing capabilities on before access the faculty printer. In Control Panel go to
“Network and Sharing Center” (use search bar in Control Panel, or click on windows key and
search “Network and Sharing Center”).
From there locate and click on “Change advanced sharing settings”
The set up should look like this in order to move forward with the following steps:
Step 1: Press the Windows key (in between the ALT and FN key)
Step 2: Type “Add a printer”
Step 3: Click “Add a printer”
Step 4: You want to install a printer by adding a “Network, wireless or Bluetooth printer,” which
is the second option in the window
Step 5: A Sharp Printer should appear, if so click on it and skip to step #8. If not click on “The
Printer that I want isn’t listed” and then check the bullet which says “Add a printer using TCP/ IP
address...” and click next.
Step 6: In “Hostname or IP address” input 10.3.10.71 (which is the address of the printer in the
faculty workroom) and click next.
Step 7: After the printer connects, the device driver software will need to install. If the driver is
not automatically installed, then you will need to manually install it. If it automatically installs

skip to step 8; if not the computer will show a list of printer brands and model numbers. On the
brand list select “Sharp;” for the Model Number locate and select “MX- M350N.” Then hit
next.
Step 8: You will be prompted to input a printer name: type “MMLA Faculty Workroom
Printer,” and hit next.
Step 9: If prompted set this printer as your default and hit next. Print a test page to see if it
worked, if so press “Finish.”
On MAC O.S.
Step 1: First, make sure that you are connected to the same internet connection as the printer
(GMC_Wireless)
Step 2: Go to System Preferences (press the command + Spacebar button and type “System
Preferences in Spotlight or go to the Apple Menu on the top left corner and click on “System
Preferences”).
Step 3: Click on “Printers and Scanners” or “Print and Scan” where you will see all your
connected Printer list and a + and – symbol. Click on the + symbol to add a new printer.
Step 4: In the pop up click on “IP Printer.” This will prompt you to enter printer information.
Input the information as follows:
Address: 10.3.10.71 [This is the Faculty Lounge Workroom’s IP address]
Protocol: LPD
Queue: Leave this blank
Name: Faculty Lounge Workroom Printer
Step 5: Click the Next or > and check the box with “Duplex Printing” when prompted.
Step 6: Hit “Finish”
For technology questions or concerns please text or email Belal @ (201)471-
8440 or belal.bahader@gmail.com with name/location/ and concern. Or
Steve at 860-830-4112 or steven.smolnik@gmail.com

Ways to connect your computer to a projector:
Each classroom space has a different set of technology for teachers and staff to utilize for
educational purposes. Different spaces, mean different technological necessities. Plan
accordingly in advance with MMLA IT staff to make everything runs as efficient as possible.
MMLA IT Staff can provide specific ports and cables as loaners on a first come first serve basis.
Please contact MMLA IT Staff with Name/ Location/ and request/ concern.
1). Air Media:
What will you need? Air Media Box, WiFi connected laptop (Mac, or PC), or smart phone with
AirMedia Application.
Instructions (Included in booklet)
Pros: Wireless, good with PowerPoint presentations and picture slideshows
Cons: Not the best Video quality, crashes on smart phones, utility software needs to be installed
in every room before presentation
2). VGA + Audio Cord
What will you need?
1). VGA cord:
2). A laptop with VGA port:
Or an appropriate connector/ converter:

(Picture on the left is HDMI to VGA connector, picture on the right is Macbook Mini
DisplayPort to VGA)
3). An audio cable to connect to connect from your laptop to speakers:
Pros: crisp sound, video, and general visual quality.
Cons: not wireless, VGA’s are no longer a standard on newer laptops/ tablets
3.) HDMI Cord:
What will you need?
1). HDMI Cord
2). HDMI Port in Laptop

3). Visual/ Display box with HDMI in/ or appropriate connector/ converter.
Or
Pros: crisp sound, video, and general visual quality.
Cons: Cons: not wireless, requires appropriate input, not all laptops have HDMI ports.
3). Thumb Drive (USB Drive+ Classroom Computer Station)
What will you need?
1). Classroom Computer Station:
2). Thumb/ USB Drive:
3). All appropriate remotes and to make sure that the technology is properly connected/ powered
on, and set up. If you need assistance with this, please contact MMLA IT Staff.

Setting Up Crestron AirMedia in the classroom:
The purpose of this sheet is to explain what Crestron Airmedia is and to instruct the reader how
to use it.
AirMedia is a wireless display port that connects to your computer’s display via the internet.
This is currently the only way instructors will be allowed to display PowerPoints, videos,
slideshows etc., from their own personal devices.
For best results in media playing, do not use AirMedia. Instead, use the computer set up in the
classroom. Also, to avoid any difficulties with AirMedia, instructors are advised to put all their
files on an accessible flash drive that can be put directly in the classroom computers to be used
for presentation purposes. Please plan accordingly with the IT staff with any issues/ questions or
concerns.
What to do with a Crestron?1
● Great for class presentations, either by the instructor or from a student.
● Bring your own electronic device to class, whether it be a PC, a Mac, smartphone, tablet,
etc, and connect it to the Crestron in order to present, collaborate, and share content
wirelessly through the projector.
○ Connecting a laptop will display a whole desktop, whereas connecting a
smartphone won’t display anything until specific content is selected such as a
PDF document, photos in the phone’s gallery, etc.
Steps for Using a Crestron for a PC or Mac
1. Make sure the projector and computer is on and running.
2. Change the setting on the switch box to PC2 by pressing both buttons until the bottom
row of lights is lit up.
3. The Crestron screen should now be displayed on the projector. Type the IP address that is
on the top of the projector screen into the search engine of the device you wish to
connect.
4. This will then bring you to a page that looks like this:
1
Instructions made by the IT staff of Green Mountain College, edited by MMLA IT Staff

Click Download for the type of device you are working with.
5. Once it is downloaded, click run.
6. Then a display window should pop up that looks like this:
You can then enter the code that appears at the top of the projector screen and hit connect.
7. Your whole desktop should then be displayed on the projector and you can choose to
share whatever you like.
Steps for Using a Crestron for a smartphone or tablet
1. On your device download the free AirMedia App
2. Follow steps 1 and 2 for Using a Crestron for a PC or Mac
3. Open up the AirMedia App and enter in the IP Address that appears on the top of the
projector screen.
Also enter the login code and hit connect.

-4. Once you are connected your device should display a screen similar to this:
What you choose is dependent on what you want to share. For example if it is a picture,
the App will then bring up all the photo files in your phone:
Nothing will be displayed through the projector until you select a specific file.
5. Once a file is selected you can then choose from the projection options:
From there, whatever content you wish to share should be displayed on the projector.

2015 MMLA IT Handbook

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