The document discusses the following: 1) A new federal program instruction requires that private child welfare case management providers use Statewide Automated Child Welfare Information Systems (SACWIS) to document, track, and manage all case management activities if contracted by a state. 2) Oregon's Children, Adults and Families department will determine which private providers are within the scope of the program instruction, develop a plan and timeline for notifying providers, and decide which SACWIS implementation option and timeline to use. 3) The program instruction implementation plan will be referenced in Oregon's Advanced Planning Document that is due to the federal Administration for Children and Families in May.

1. Volume 2, Edition 11
OR-KIDS PROJECT
Once every ten minutes, DHS receives a call about child abuse.
Oregon’s children deserve technology and people that can talk to each other.
For the safety and security of our kids:
OR-Kids for Oregon Kids.
March 27, 2009
To: Internal Project and Internal Agency Stakeholders of the OR‐Kids SACWIS Project
Editor: Janel Salazar, OR‐Kids Communications Officer
Administration for Children & Families Program Instruction
Utilization of SACWIS by Private Providers that deliver Child Welfare Case
Management Services under Contract to a title IV‐B/IV‐E Agency
The purpose of this Program Instruction (PI) is to provide information on
Federal requirements for the use of Statewide Automated Child Welfare
Information Systems (SACWIS) by private providers. It discusses the
parameters governing private provider use of SACWIS, enumerates SACWIS
implementation options for States and private providers, and outlines
funding considerations related to private providers and SACWIS.
If a State elects to build a SACWIS and contracts with private case management
providers, these providers must use SACWIS to document, track and manage all
case management activities.
A SACWIS, by operating "uniformly as a single system..." that is used by the
private providers specified above, must provide features promoting the
"efficient, economical, and effective administration of the programs..." including:
Reducing duplicate data entry and ensuring immediate access to complete,
timely, and accurate data.
Reducing data standardization and synchronization costs.
Improving data quality to produce reliable reports to support effective program
monitoring and performance.
Ensuring that critical historical information is always obtainable.
Janel.T.Salazar@state.or.us
orkids@dhs.state.or.us
1
OR-Kids Communications Officer
http://www.oregon.gov/DHS/children/data/sacwis/index.shtml
ACF PI Page 2

2. ACF PI (From front page)
Volume 2, Edition 11
Simplifying data sharing with other systems.
Foster Care
Increasing accountability.
Rate Redesign
Reducing information system development and maintenance costs.
Project Manager, Jason Walling
Reducing disaster recovery/business continuity costs and held a conference call March 27
with office managers, special
complexity.
rate/personal care
coordinators and others
Reducing the cost of complying with Federal requirements. representing every district
statewide. The plan includes a
Reducing the costs of client confidentiality and data security. maximum of seven SSS1
positions managed by central
Children, Adults and Families (CAF) business partners will determine what office to perform the CANS
providers fall within the scope of the PI, a plan and timeline to notify assessments. Branch office
providers, which implementation option to select, when to implement the staff who will be conducting the
PI, provider access to information, and other decisions that will inform CANS assessments need to be
the OR‐Kids project. One driver for the project is the Advanced Planning identified by April 24. Dr. John
Document (APD) due in May, which will reference Oregon’s PI Lyons will conduct training the
week of April 27 in Portland,
implementation plan for ACF.
District 8 and Bend.
Three trainings will also be
Business Analyst, Season Lopes is offered later for other staff
analyzing OR‐Kids functionality and which may include computer
access against requirements outlined in based training. The pilot will
the PI to remain proactive and launch July 1 with the entire
informed. Project Manager, Debra Herrli system switched over by
will meet with the Operational October 1, 2009. Walling said
Leadership Council (OLC) April 2 as a “Two or more fail-safes are
governance body for project direction. built in to the plan to make
sure that happens.”
http://www.acf.hhs.gov/programs/cb/laws_policies/policy/pi/2009/pi0901.htm
Governor Kulongoski Signs Executive Order Creating the
Oregon Commission on Autism March 25, 2009
Mary Lee Faye, Administrator of Developmental Disabilities,
Seniors and People with Disabilities
The Governor's executive order establishing the Commission on Autism
creates a great format to review, create and act on many issues that will be
helpful in supporting individuals with autism spectrum disorder (ASD). This
will be especially true for children as the commission looks at issues such
as improved screening, early intervention, family support and transition
from school. I believe the joint collaboration between the Department of
Human Services and the Department of Education will be especially
Susan Castillo, ODE Superintendent, Rep. Chris Edwards, strengthened through this commission. This should improve classroom and
Governor Kulongoski, Rep. Sara Gelser, and Rep. Peter in home training and supports, and will impact all families, including foster
Buckley support the Commission on Autism March 25 families, who have a child with ASD living with them in the home.
Janel.T.Salazar@state.or.us orkids@dhs.state.or.us 2
OR-Kids Communications Officer http://www.oregon.gov/DHS/children/data/sacwis/index.shtml