The document provides information on CBCMA's training series topics, document requirements, and how to pull outstanding document reports. It discusses 14 topics in the training series including an overview of all Chenoa Fund programs, how to calculate AMI, pre-registration, underwriting, locking loans, securing down payment assistance approvals, and why to use Chenoa Fund. It provides details on document requirements for collateral, trailing documents, insuring documents, MERS registration, and FHA loans. It also explains how to pull outstanding reports for trailing documents and mortgage insurance certificates from the client portal without needing login credentials.

1. CBCMA Training
Series

2. Topics
1 – All Chenoa Fund Programs Overview
Conventional / FHA
2 – How to Calculate AMI
3 – Pre-Registration: The URLA
Conventional / FHA
4 – Underwriting
5 – Lock Desk
6 – How to Lock a Loan
Conventional / FHA
7 – How to Secure DPA Approvals
8 – How to Draw Documents
9 – Purchase Clearing: Uploading
10 – Purchase Clearing: Conditions and
Escalations
11 – Final Documents
12 – Servicing
13 – Why Use Chenoa Fund
Conventional / FHA

3. • CBC Mortgage Agency’s (CBCMA’s)
Purchase Clearing department does not
handle:
• Trailing documents
• Collateral
• FHA
• MERS
• Our Final Docs department answers
questions about those documents
• Our Purchase Clearing Department
handles conditions
• General questions can be emailed to
purchaseclearing@chenoafund.org
Who to Contact

4. • MERS ID: 1012881 (for TOS and TOB
transfers on 1st and 2nd Mortgages in
MERS)
• FHA ID: 9413-00000-8 (for transfer of
Beneficiary rights in FHA Connection)
• NMLS ID: 1186381
• HUD Servicer ID: 00772-000-4 (for
transfer of Servicing rights in FHA
Connection)
• CBCMA EIN: 46-2780478
Chenoa Fund IDs

5. • For collateral, please send to:
CBC Mortgage Agency
Attn: Post-Closing
912 W. Baxter Dr.
Suite 150
South Jordan, UT 84095
• For trailing documents, please sent to:
CBC Mortgage Agency
C/O DocProbe
1820 Swarthmore Avenue
P.O. Box 2133
Lakewood, NJ 08701
• Title policies and Mortgage Insurance
Certificates can be emailed to
finaldocs@chenoafund.org
Shipping Addresses

6. • Confirm with your admin that you
have been granted access as a
user
• If your admin has granted you
access, you will receive an email
notification with a link
• Follow the email’s on-screen
instructions regarding setting up a
new password
• When registering a Chenoa Fund
loan, or obtaining any relevant
closing documents, use the
Chenoa Fund portal in addition to
your usual process
• It is recommended to use Google
Chrome when using CAP
How to Retrieve Your Password
http://client.chenoafund.org/

7. Collateral Documents for both first and
second lien loans are required prior to the
purchase of the loan:
• 1st Lien Collateral Documents
• Bailee Letter
• First Lien Note (must be original wet
signed)
• Must be delivered to CBCMA within three
days of reverse bailee delivery, if a
reverse bailee was used
• Allonge to Note (must be original wet
signed)*
• 2nd Lien Collateral Documents
• Second Lien Note (must be original wet
signed; must be endorsed to CBCMA)
• Must be delivered to CBCMA within three
days of reverse bailee delivery, if a
reverse bailee was used
• Allonge to Note (must be original wet
signed)*
*Unless Note is stamped endorsed and
original copy.
Document Requirements—Collateral Documents (1)
• Please note that CBCMA does not allow
the use of reverse bailees under most
circumstances

8. • All information on the allonges must
match the note exactly or we will request
a correction; this will delay funding
• Allonges sent to us must be original and
wet signed
• Please ensure the Allonge is signed in the
position marked to the right:
• First and second notes—along with
respective Allonges—must always be
shipped together
Document Requirements—Collateral Documents (2)

9. • Trailing Documents are required within
120 days of loan purchase:
• First Lien Mortgage Deed
• Second lien Deed
• Title Policy
• Send Trailing Document Originals to:
CBC/Chenoa
C/O DocProbe
1820 Swarthmore Avenue
PO Box 2133
Lakewood, NJ, 08701
Document Requirements: Trailing Docs

10. • The Final Title Policy can be uploaded; all other trailing docs must be physically shipped
to the relevant address
• Click “Reports and Uploads,” and then “Outstanding Trailing Docs” to access the report
• Conditions will be removed once cleared
Outstanding Trailing Docs

11. • Insuring Documents are required
within 60 days of loan purchase:
• Mortgage Insurance Certificate
Document Requirements: Insuring Documents

12. • Upload outstanding MICs to the “Outstanding Mortgage Insurance Documents” tab to
clear that condition
Outstanding Mortgage Insurance Docs

13. • We do not accept assignments for second
liens.
• 1st and 2nd lien MINs are required on all
1st and 2nd Lien notes and Deeds.
• They must be the MINs that are also
registered within MERS
• The 1st and 2nd Lien MINs cannot be the
same number.
• CBCMA must be the investor and the
servicer within MERS for all loans we
purchase. The second lien MIN must be
registered as a “Second Lien MIN” within
MERS with the correct lien amount.
• Both MIN transfers must be initiated
within 48 hours (via TOS/TOB).
• This ensures that the MINs are in CBC
Mortgage Agency’s name within 72 hours of
the purchase of the loan.
• Note that this should never happen before
purchase.
• For more information, visit
http://members.mersinc.org
Document Requirements: MERS (1)

14. • We remind all correspondents of the
following when registering and
transferring MINs:
• CBCMA MERS ORG ID: #1012881
• Select the correct lien type for the loan
• Ensure the loan amount is correct
• Lender organization ID is entered as the
Originator for all first mortgages
• CBCMA organization ID is entered as the
Originator for all second mortgages
• The borrower’s or borrowers’ social security
number(s) is correct
• FHA Case Number is entered and is correct (if
applicable)
• Enter the CBCMA loan number as Investor
Loan Number
• An interim funder should not be added for any
Secondary Mortgage MINs
Document Requirements: MERS (2)

15. • Find outstanding MERS transfers in the “Outstanding First MERS” or “Outstanding
Second MERS” tab
Outstanding MIN Numbers

16. • Mortgage record changes must be
completed within 15 days of the purchase
date
• Transfer the holder and servicing rights
within FHAC upon insuring the loan
• Send the Mortgage Insurance Certificate
to CBCMA
• CBCMA requires both the holder rights
and the servicing rights to be transferred
to us; CBCMA is an authorized servicer
within FHAC
• If there is a delay on this for any reason,
please email finaldocs@chenoafund.org
for assistance
Document Requirements—FHA

17. Pulling an
Outstanding Trailing
Document Report,
MIC Report

18. Outstanding Reports
• Correspondents may pull
outstanding document reports for
both the Trailing Documents and
the Mortgage Insurance
Certificates within our Client
Portal, without the need of a user
name or password
• Use the following instructions to
walk you through this process
• If there are any issues or
questions, please reach out to
finaldocs@chenoafund.org

19. Visit the Portal
• Use the following link to get to the
Client Portal:
https://client.chenoafund.org/index.ht
ml?screen=correspondentLookup
• Click: “To log in with your
organization NMLS number, Click
here.”

20. Enter Your Information
• Fill out the Correspondent Access
information
• First, locate your corporate Zip
Code and NMLS internally
• Second, reach out to
finaldocs@chenoafund.org to
receive your company’s unique
security code
• Third, please save this
information internally so you can
easily access this page

21. Company Reports
• Select “Reports and Uploads” at
the top of the page

22. Enter Your Information
• Focus on the three pictured tabs;
they contain the outstanding
trailing document reports
• If there is not a date entered into
the “DOT Received Date” field,
this indicates that the document
is missing
• If there is a date shown, this
indicates that we have received
this document

23. Assignments
• The column “2nd Assignment
Received Date” will only show
information if there is a MIN on
the Second Lien Note and
Second Lien Deed
• We will require an assignment if
there is not a MIN on those
documents
• Verify that the MIN listed is the
same as the MIN you have
registered in MERS
• The MINs in our system are
pulled directly from the 2nd Lien
Deeds
• If the MINs do not match, you
will need to reverse the
registration and register the
correct MIN.