The document discusses the four styles or indentation formats used for writing business letters: full block format, semi-block format, modified block format, and semi-modified block format. It provides details on the formatting conventions for each style, such as whether paragraphs are indented and the positioning of elements like the sender's address, date, closing, signature, and printed name. Examples of each format are also illustrated through sample business letter outlines.

1. ‫هللا‬ ‫بســـــــــم‬
‫الرحمن‬
‫الرحــــــــــــــــیم‬
IN THE NAME OF ALMIGHTY ALLAH
9/25/2023
By: Najeebullah Fazli
1

2. Business
Letter
Format
9/25/2023
By: Najeebullah Fazli 2

3. There are Four Styles or Indentation Formats used for
writing business letters.
1.Full Block Format Letter
2.Semi Block Format Letter
3.Modified Block Format Letter
4.Semi Modified Block Format Letter
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By: Najeebullah Fazli 3

4. Full Block Format Business Letter
 All the text is arranged to the left margin and justified.
 Paragraphs are not indented.
 Paragraphs are spaced by a single line space.
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By: Najeebullah Fazli 4

5. 9/25/2023
By: Najeebullah Fazli 5
Return Address Line 1 1
Return Address Line 2
Date (Month, Date, Year) 2
Mr./Mrs./Ms./Dr. Full name of the recipient. 3
Title/Position of Recipient
Company Name
Recipient's Address Line 1
Recipient's Address Line 2
Subject: Title of the Subject (optional) 4
Dear /Ms./Mrs./Mr. Last Name: 5
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. …………………………………………………….. .
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. …………………………………………………….. .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ………………………………………………….. . 6
Closing (Sincerely), 7
Signature 8
Your Printed Name 9
Enclosures (optional) 10

6. Semi-Block (Indented) Format Business Letter
 All text is arranged to the left margin and justified.
 Paragraphs are indented.
 Paragraphs are spaced by a single line space.
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By: Najeebullah Fazli 6

7. 9/25/2023
By: Najeebullah Fazli 7
Mr./Mrs./Ms./Dr. Full name of recipient 3
Title/Position of Recipient
Company Name
Recipient's Address Line 1
Recipient's Address Line 2
Subject: Title of Subject (optional) 4
Dear /Ms./Mrs./Mr. Last Name: 5
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . ……………………………………………………………………………………..
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . ……………………………………………………………………………………….. .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . ……………….. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . .
. . . . . . . . . . . . . . . . . . . . 6
Enclosures (optional) 10
Return Address Line 1 1
Return Address Line 2
Date (Month, Date, Year) 2
Closing (Sincerely), 7
Signature 8
Your Printed Name 9

8. Modified Block Format Business Letter
 All text is arranged to the left margin and justified, except
for the author's address, date, closing, signature and your
printed name.
 The author's address, date, closing, signature and your
printed name are usually indented three inches from the
left margin but can be set anywhere to the right of the
page as long as all three elements are indented to the same
position.
 Paragraphs are not indented.
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By: Najeebullah Fazli 8

9. 9/25/2023
By: Najeebullah Fazli 9
Mr./Mrs./Ms./Dr. Full name of recipient 3
Title/Position of Recipient
Company Name
Recipient's Address Line 1
Recipient's Address Line 2
Subject: Title of Subject (optional) 4
Dear /Ms./Mrs./Mr. Last Name: 5
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. …………………………………………………. .
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. …………………………………………………. .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. ………………………………………………... . 6
Enclosures (optional) 10
Return Address Line 1 1
Return Address Line 2
Date (Month, Date, Year) 2
Closing (Sincerely), 7
Signature 8
Your Printed Name 9

10. Semi-modified Block Format Business Letter
All text is arrange to the left margin and justified, except
for the author's address, date, closing, signature and your
printed name.
Paragraphs are indented.
The author's address, date, closing, signature and your
printed name are usually indented in the same position.
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By: Najeebullah Fazli 10

11. 9/25/2023
By: Najeebullah Fazli 11
Mr./Mrs./Ms./Dr. Full name of recipient 3
Title/Position of Recipient
Company Name
Recipient's Address Line 1
Recipient's Address Line 2
Subject: Title of Subject (optional) 4
Dear /Ms./Mrs./Mr. Last Name: 5
Body Paragraph 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . ……………………………………………………… . . .
Body Paragraph 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . …………………………………………………………… . . . .
Body Paragraph 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
. . . . …………………………………….. . . . . 6
Enclosures (optional) 10
Return Address Line 1 1
Return Address Line 2
Date (Month, Date, Year) 2
Closing (Sincerely...), 7
Signature 8
Your Printed Name 9

12. 9/25/2023
By: Najeebullah Fazli 12
Sample Business Letter
Yama Business Company
Chaknawri Kabul Road Jalalabad
7th Street House # 10
April 5, 2015
Mr. Haleemullah Hikmat
Finance Officer
The Cooking Store
Madina Plaza Jalalabad
Office#10
Dear Hikmat,
It has come to my attention that your company (The Cooking Store) has been late with paying their
invoices for the past three months.
In order to encourage our customers to pay for their invoices before the due date, we have
implemented a discount model where we will give you 2% off your invoice if you pay us within 10
days of receiving the invoice.
I hope that everything is going well for you and your company. You are one of our biggest customers,
and we appreciate your business. If you have any questions, feel free to contact us at (555) 555-5555.
Sincerely,
Signature
Omar Fazli
Finance Officer Yama Business Company

13. Any Questions?
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By: Najeebullah Fazli 13

14. Thank
You!
9/25/2023
By: Najeebullah Fazli 14