1. 10 Benefits of
Document Management
in Healthcare
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2. 1. Easy to implement &
manage
• Paper documents come into the
office, clinic or hospital and are scanned
into the computer system
• Each scan is indexed and attached to
existing patient file or a new one can be
created created

3. 2. Increased productivity
• Reduce the time to access patient files by keying in
search term
• Each file that is converted can then be quickly
retrieved with a search of an index number, patient
name, date of birth etc.
• More time to spend on value-added activities

4. 3. Eliminates human error
• Too much paper causes clutter and higher
chances of losing or misfiling documents
• Aids in reducing adverse drug effects from
improper dosages of medicine
• Increases patient safety and physician
protection from possible sanctions

5. 4. Reduces costs
• Physical storage space
• Paper –photocopying, faxing, printing
• Reduces need for additional staff
• Can be used as an alternative to EMR system

6. 5. Improves patient care
• Allows physicians and administrators more
time to devote to patient care
• Increases value-added activities
• Less search, faster retrieval for files

7. 6. Increases Security
• Audit trails show the date, time, user, purpose etc.
that takes place within each record
• Allows for record activity to ensure security and
compliance
• Can be equipped with “rights management” that
controls who can do what with each document
• Ensures proper business practices

8. 7. Maintains regulatory
compliance
• HIPA and PIPEDA requirements
• Controls information access and increases
confidentiality
• Security features, disaster recovery and
enhanced auditing ensure regulatory compliance

9. 8. Easy integration
• Integrated into most office systems
•No need to spend time on extensive training
for new applications
•Increases employee adoption rates

10. 9. Reduces the risk of
damage
• Storing patient files on-site can be risky
•Documents can be destroyed by
fire, flood, natural disasters such as severe storms
• Reduce theft of medical records

11. 10. Enhances collaboration
• Multiple users can retrieve the same document
at the same time
• Access permissions can be set by administrators
• Reduces occurrence of duplicates and out-dated
copies

12. Bonus Reason:
Document management systems are
environmentally friendly.
By reducing the use of paper, hospitals and offices
can do their part to help save our forests and
those animals that depend on them for survival
One more reason why switching to a
Document Management System
makes good sense!
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