Dr. SHIV KUMAR Assistant Professor Dr. RMLA University Ayodhya U.P. India Information Resources and Procurement Policy of Higher Education Institutes in India: A Study of IIT Gandhinagar and IIT Bhubaneshwar Libraries International Journal of Professionals Development ISBN- 2279-0659 Vol.6,No.2,July-Dec 2017 Page No. 40-44

1. Vol.6,No.2,July-Dec 2017 ISSN: 2277-517X (Print), 2279-0659 (Online)
Available online www.ijpd.co.in 40 Indexing: SIS,DRIJ,OASI,IFSIJ
Impact Factor: 1.855(IFSIJ)
Information Resources and Procurement Policy of Higher
Education Institutes in India: A Study of IIT Gandhinagar and
IIT Bhubneshwar Libraries
Shiv Kumar
Research Scholar: Department of Library and Information Science,
Babasaheb Bhimrao Ambedkar University, Lucknow,
Email:shivkumar.dlisc@gmail.com
Dr.Ravindra Kumar
Guest Faculty: Department of Library and Information Science,
Babasaheb Bhimrao Ambedkar University, Lucknow,
Email: kumarravindra324@gmail.com
Abstract
Dissemination and collection to information resources are the primary functions of any kind of library and knowledge centre but
in present scenario role of libraries role in libraries changed from the traditional to service providers becausenow libraries are
facing a new generation of online users who are technology savvy which affects its information resource procurement policy of
libraries. The present study is an about the information resources and procurement policy of higher education institutes in India:
The purpose of this paper is to analyze the availability of information resources and its selection and procurement procedures in
higher education institutes of India
Keywords: Information Resources, Procurement Policy, Academic Libraries, ICT etc.
Introduction
Libraries and knowledge centers have been
regarded as the backbone and an integral part of
any institution especially academic institute. In
present ageinformation & communication
technology has affected all the facets of a human
life as well as the library also. Hence, the
increasing role and accountability of knowledge
professionals have centered on the understanding
and effective utilization of technology. In the
higher education system especially in technology
institutes libraries, the patrons’ demands have
been very multifaceted in nature than the
librarians need to develop a better understanding
of their users’ attitude, expectation and their
information seeking approaches.
Procurement of information resources has
become a demanding job for knowledge
providers in the emerging technology scenario.
Academic libraries usually sustain a regular and
systematic information service covering the
immediate and future interests of the
organizations of which they are a part. This
necessitates the development and management of
an adequate collection of books, periodicals,
reports, patents, standards, government
publications, maps, audio-visual resources, etc.
issued from a multitude of publishing bodies.
Historically, the pioneer academic libraries of IITs
have been a remarkable contribution to national
development with emanating the use and
application of information technology and also to
the technical manpower development in different
engineering fields. But today IIT’s have been
facing great challenges on several elements such
as different formats of library resources (print and
electronic resources), various applications of ICT,
online information providers, multidisciplinary
needs, expectation, information seeking and
quality of services.
Aim of the Study
We initiated a study to evaluate the Information
Resources and their Procurement Policy of
Higher Education Institutes in India; to know the
usage status of information resources and the
procedure followed to procure it in higher
education academic institutes.
Material and Methods
Data related with the study are collected through
a predesigned questionnaire regarding the
Information Resources and their Procurement
Policy of Higher Education Institutes (IITGN
and IITBBS) in India Thus; we have collected and
collated the data in order to find out information
with an aim to the following:
 To Know the availability of print
information resources ;
 To Know the availability of e–
collections;
 To identify the sources used for selection
of information resources;
 To identify the modes of information
resource development;

2. Vol.6,No.2,July-Dec 2017 ISSN: 2277-517X (Print), 2279-0659 (Online)
Available online www.ijpd.co.in 41 Indexing: SIS,DRIJ,OASI,IFSIJ
 To find the provision of information
resource procurement policy;
 To Identify the authority responsible for
approving information resource
development policy;
 To identify the purpose of information
resources procurement and
development;
 To identify the problems faced by
librarians in a selection of reading
materials.
Result and Discussion
To realize the objective of the study, data was
collected from the users of the librarians of Indian
Institute of Technology Gandhi Nagar and Indian
Institute of Technology Bhubaneswar on various
aspects of information resources and its
procurement procedures in libraries. Which are
presented in the tables below:-
Table No. 1
Availability of Print Information Resources in IIT Knowledge Centres
Name of documents IITGN IITBBS
Books/Monographs √ √
Current Journals √ √
Bound Volume of Journals √ √
Research/Technical Reports √ √
Reference Documents − −
Thesis/Dissertations √ √
Manuscripts − −
Seminar/Conference papers − −
Maps/Charts/Diagrams √ −
Patents − −
Standards/Specifications − −
Other (please specify) − −
The table 1shows the available different types of
library resource in selected IIT Libraries. The
results found that the books/ Monograph,
Current journals, Bound Volume of Journals,
Research/Technical Reports, Reference
Documents and Thesis/Dissertations were
available in both IIT libraries.
Table No.2
Availability of e– Collections in Knowledge Centres
The above table
shows that CD-
ROM/DVDs,
Online Journals
and Online
Internet Databases were taken major portion of electronic collection in both selected IITs Library.
Table No.3
Sources Used for Selection of Information Resources
Name of Sources IITGN IITBBS
Professors suggestions − −
Student’s suggestions √ √
Book seller’s list √ √
Subject bibliographies − √
Books received on approval √ −
Book reviews − −
Name of e-documents IITGN IITBBS
CD-ROM/DVDs √ √
Online Journals √ √
Video/AudioCassettes − −
Microforms − −
E-books − −
Online InternetDatabases √ √
Others (specify) − −

3. Vol.6,No.2,July-Dec 2017 ISSN: 2277-517X (Print), 2279-0659 (Online)
Available online www.ijpd.co.in 42 Indexing: SIS,DRIJ,OASI,IFSIJ
Publisher’s catalogue √ −
Subject experts of library − √
Librarian √ −
Recommendations from the departments √ −
Printed catalogues √ √
Book selection committee √ −
Guide to Indian periodicals literature √ √
Ulrich International Periodical Directory − −
Internet sites/ online databases − √
Any other (please specify) − −
The data in table 3 represents that there are many sources used by administrators for procurement of
information resources
Table No.4
Modes of Information Resource Development
Mode IITGN IITBBS
Through gifts √ √
Through exchange − −
Through grant √ −
Only own sources √ √
Any other − −
The table 4 shows that IITGN develop their information resources through gifts, grants and own sources
whereas IITBBS develop their information resources through gifts and own sources only.
Table No.5
Information Resource Procurement Policy
CDP IITGN IITBBS
Yes √ √
No − −
The questions were also designed to know about information resource procurement policy
in each library. Investigation on this section shows that both the selected IITs library follow a policy terms
for developing their collections.
Table No.6
Authority Responsible for approving Information Resource Development Policy
Name of Authority IITGN IITBBS
Director √ √
Librarian √ √
Faculty √ −
Library committee √ √
Other − −
In both the libraries there is an existence of library advisory committee consisting of Director, Librarian as
well as library committee and faculty also.
Table No.7
Provision for Revision of Collection Development Policy
Provision IITGN IITBBS
Yes √ √
No − −
If yes then frequency
Annually − −
Biannually − −
Once in 5 years √ −
Not fixed − √

4. Vol.6,No.2,July-Dec 2017 ISSN: 2277-517X (Print), 2279-0659 (Online)
Available online www.ijpd.co.in 43 Indexing: SIS,DRIJ,OASI,IFSIJ
Any Other − −
The library advisory committee meeting held periodically to discuss all the important issues related to the
library. It was also found that the library advisory committee is active and prompt in responding issues
related to the libraries.
Table No.8
Purpose of Information Resources Procurement and Development
Purposes IITGN IITBBS
To provide relevant and emerging information to the
user community
√ √
Find out the user’s needs √ √
Systematic and judicious spending on document
collection
√ √
Periodically review for weeding out √ −
The data presnt in above table reveals that expect the periodically review for weeding out in IITBBs both
the IITs have common purpose for information resources procurement and development.
Table No.9
Contents of Information Resource Development Policy
Contents IITGN IITBBS
Philosophy of the library √ −
Purpose of the library √ √
Brief description of the community √ √
Legally responsibility √ √
Method of selection as well as limitations of budget
service
√ −
Different age groups of user and similar information √ −
The above table 9 indicates that both IITGN and IITBBS have common sections in their information
procurement policy except the two e.g. Method of selection as well as limitations of budget service and
different age groups of user and similar information
Table No.10
Separate policy for E-Resource
Provision IITGN IITBBS
Yes √ √
No − −
The table 10 shows that Both IITGN and IITBBS had separate policy for E-Resource development.
Table No.11
Problems confronting Libraries in Information Resource Development
Problems IITGN IITBBS
Inadequate funding √ -
Inadequate staffing √ √
Space Problem √ √
Any other - -
The Above table 11 shows the analysis of problem confronting by newly established IIT libraries. IITGN
have been facing problem related to Inadequate funding, whereas IIT BBS face inadequate staffing but space
problem was common in both.
Table No. 12

5. Vol.6,No.2,July-Dec 2017 ISSN: 2277-517X (Print), 2279-0659 (Online)
Available online www.ijpd.co.in 44 Indexing: SIS,DRIJ,OASI,IFSIJ
Problems faced by Librarians in selection of Reading Materials
Problems IITGN IITBBS
Time logs √ √
Book Market Value factor - √
Language factor - -
Frequent revision of exchange rates √ √
Any other - -
As mentioned in table 12 time logs, market value
and frequent revision of exchange rates are the
major problems faced by the librarians in
selection of reading materials
Conclusion
The rapid technological advancement, innovation
and variety of information resources are easily
available to the users. The librarians working in
engineering institutions should give high priority
to acquire appropriate and essential information
resources to their academic. There is need for
knowledge professionals to understand the user’s
need and satisfy their needs for support in current
academic learning activities.
References
1. Atkinson, R. (1986). The language of the
levels: reflections on the communication
of collection development policy. College
& Research Libraries. 47(2), 140-149.
2. Bennett, L. & Landoni, M. (2005). E-
books in academic libraries. The Electronic
Library, 23(1), 9-16.
3. Billings, H. (1996). Library collections
and distance information: new models of
collection development for the 21st
century. Journal of Library Administration.
24(1/2), 3-17.
4. Cooper, M. (1983). Collection
development in science and technology:
a focus on books. Monographs in Sci-
TechLlibraries. 3 (3), 15-29.
5. Davis, L.J. (1996). The service
philosophy of the academic library.
Technical Services Quarterly, 13 (3/4), 71-84.
6. De Stefano, P. (2001). Selection for
digital conversion in academic libraries.
College & Research Libraries. 62 (1), 48-69.
7. Fourie, J.A. (2001). Collection
management and development: only
study guide for AIS305-P. Pretoria:
University of South Africa.
8. Gordon, I.D. (2000). Asserting our
collection development roles: academic
librarians must take responsibility for the
collection. College & Research Libraries
News. 61(9), 687-689.
9. Gorman, G.E. & Miller, R.H. (1997).
Collection management for the 21st
century: a handbook for librarians.
Westport: Greenwood Press.
10. Jagannathan, N. (1989). Collection
Development at Andhra Pradesh Open
University libraries. Library Acquisitions:
Practice & Theory. 12 (3/4), 281-296.
11. Leonard, B.G. (1994a). Collection
management in Australian academic
libraries: an American perspective.
Library Acquisitions: Practice & Theory. 18
(2), 147-156.
12. Leonard, B.G. (1994b). A view from
across the Pacific: the role of the
academic librarian in the selection of
monographs. Australian Academic &
Research Libraries, 25(March):55-59.
13. Miller, R.H. (2000). Electronic resources
and academic libraries, 1980-2000: a
historical perspective. Library Trends,
48(4), 645-670.
14. Oliver, M. (2000). SPARC: an alternative
lifestyle for academic libraries. Collection
Management. 25 (1/2), 37-49.
15. White, G.W. & Crawford, G.A. (1997).
Developing an electronic information
resources collection development policy.
Collection Building, 16 (2), 53.