Motoman is a robot systems manufacturer located in Torsas, founded in 1976 with 150 employees. They produce robot cabins and control panels for the North Europe market as a subsidiary of the large Japanese company Yaskawa. Motoman receives robot components from Yaskawa Japan and customizes the robots for customers through programming and cabinet production. The company uses the ERP system Epicor Iscala SR3 for key functions like purchasing, sales, inventory, and project management. However, some processes like reporting and initial customer quoting are done outside the ERP system using Excel. The IT department aims to standardize systems between Yaskawa subsidiaries to improve communication and processes.

2. Company Description
Motoman is located in Torsas. Motoman was founded 1976. They have 150 employees in
Torsas. Their sector is mainly robot systems, peripheral equipment and software. They are
manufacturing robot cabins and control panels. Beside of that they have robot distribution,
process analyzes and training services. They are responsible of North Europe. They are part
of big Japanese company Yaskawa. Motoman takes naked robots and electronics
components from Yaskawa Japan and produce robots cabins with control panels then sell
the product.
In the company they have different departments such as sales, IT, financial, manufacturing,
planning. They are producing special products for customer demands. Before producing they
make 3d models to show the customer. They do not have product development of robots ,
robots come from Japan they make cabinet and programs to make robot functional. Robots
come with the basic program, they program robot again to how it should it work. Before
shipping they always make two different tests which are FAT( Factor Acceptance Test) and
SAT( Side Acceptance Test). They produce nearly 2000 robots per year. They have the big
advantage of the market because they are faster to deliver products compare to their
competitors.
IT STSYEMS
Motoman use Epicor İSCALA SR3 as ERP system. They use purchasing, billing, stock, MPS,
Project, Order, Sales Ledger functions in İSCALA SR3. Almost of their IT systems such as Easy
Warehouse, Mechanical and Electrical Design and PDM system are integrated to ERP system
İSCALA SR3.
Purchasing and sales ledger functions are in Financial suite. According to İSCALA brochure
using financial suite provides an integrated set of sales, Purchase and general ledger. Also it
provides process to monitor, control and reconcile data.
They use stock functions to monitor the inventory amount. They use MPS function in İSCALA
to make production planning and inventory control. With MPS company can see available
material and ready products for shipping. Also they can plan when they should order new
material. Also MPS helps to delivery schedules and purchase activities.
Motoman is using İSCALA Project modules strongly. According to İSCALA brochure, with
project suite company can plan each step. For planned projects they can track project’s steps
and see all information such as after sales service, contract , purchase and order . They can
configure projects according to customer demands during the project. With all of these
functions Motoman using the İSCALA project suite to plan everything about their projects
such as project planning, project billing, customer demand requires. All projects are divided
to sub-projects which include time, cost and material information. Time and cost
information are entered manually.

3. Easy Warehouse is a warehouse management system. They use this systems for picking
items. On normal warehouse system one employee makes pick up list for needed parts, then
employee goes to the warehouse and pick up items and fulfill the pickup list. Then employee
back to the computer and enter the system manually what s/he took. In Easy Warehouse
system, employee use handheld PC to chose product then system automatically makes pick
up list and take material automatically to deliver to related work stations.
They use computer aided design (CAD) software like Autodesk Inventor , CATIA, DELMIA for
mechanical design. With this software, they design robot systems including every part. Then
they make technical drawings, 3d modeling and simulations. Computer aided manufacturing
(CAM) is a way to make programming for CNC machines according to CAD drawings. By
using CAD-CAM systems they do not have to enter drawing manually to CNC machines. Thus
their computers are connected to CNC machines. By using this connection they use CAD-
CAM simulations. They use ZUKEN E3 series 2012 software for electrical design. This
software is used to handle electrical wiring and control system. All of the technical drawings
and design documents archived in PDM system. Design and PDM systems are integrated
with each other.
They use Dassault Smart Team software for product data management (PDM) system. They
use this software for mechanical and electrical drawings. Advantages of this software are
employees can reach the last version of drawings and software automatically organize and
save drawings.
Motoman has two different Human Resources applications. One of them is a Flex Data
System which is used to come and go time for employees. The other one is Hogia Industrial
Payroll System which is used for calculating salary of employees. These systems do not
integrate to ERP system Epicor İSCALA SR3.
Customer Relationship Management (CRM) is important for Motoman also for Yaskawa.
They use same software which is SalesForce for all countries and all offices. Also they use
same databases and same language it makes easier communications between countries. This
system based on the cloud which makes easier access from any location. It is not integrated
with ERP.
When company makes first offer to customer, they make pre-calculation in excel. The data
which are used in the pre - calculation taken from an ERP system and enter excel manually.
The data are taken from ERP system includes robot cost, material cost, electronic parts cost,
assembly cost and risk costs.
Reporting is one of the most important things Yaskawa. Therefore it is important for
Motoman too. Motoman has to report mainly forecast and production status every week to
Yaskawa. Their ERP system Epicor İSCALA SR3 has reporting functions but it is not strong
enough for them for this reason they have their own reporting system. As you can see figure
below. The data are taken from database, reporting with excel then send it to Yaskawa.

4. IT TRENDS in Motoman
According to IT manager of Motoman, every part of Yaskawa will use same ERP system
because of different countries have different ERP system it cause communications problems
moreover they cannot see each other stock information which cause unnecessary stock. Also
they have different part numbers for same parts which makes confusion.
They will have a common e-mail system. In current situation they do not have same e-mail
system which can makes confusion. For example Motoman Torsas use Outlook but Germany
uses Lotus.
SERKAN ALAN
FATİH TOPALOĞLU
EPİCOR İSCALA SR3
DATABASE
(SQL)
EXCEL REPORT