Presented at the HIMSS12 conference. Discusses how a back-end content server like Alfresco can make mobile devices far more productive for business users. These slides were assembled from ones provided by my team who I believe cleared the rights. Thank you to Alfresco partners Zia Consulting, Reva Solutions, and Micro Strategies for their help.

1. Turn Your Mobile Device
Into a Workhorse
Richard Esplin
Community Technology

2. Alfresco is now the largest open source
content management company in the world.
Founded in 2005, with offices in London & Atlanta
Over 3 million community downloads
250+ global channel partners
2,500 customers in 55 countries, including…

3. Document Management
Capture, share & retain corporate content,
The including documents, video, images & graphics
files
Alfresco
Records Management
Platform Ensure governance, compliance and retention of
company or government records
Web Content Services
Author, collaborate & publish to Drupal, Liferay,
JBoss Portal or your custom web app
Enterprise Collaboration
Create, share, collaborate, iterate & discuss
content. Then publish to social channels.
Open Source Platform
Build content-rich apps and websites using
RESTful APIs or Java & open standards like CMIS
& JSR 168

4. Challenges in Healthcare IT: People

5. Challenges in Healthcare IT: The Good
Data Problem
“What good is it to have your lab results
transferred from hospital A to hospital B
using secure SMTP and XML? They are
going to re-do the labs anyway because
they don't trust the other lab.”
David Uhlman to Fred Trotter, radar.oreilly.com
Meaningful Use and Beyond—A Guide for IT Staff in Health Care

6. Trends in Healthcare IT: Mobile Revolution
“26% of European doctors own an iPad and
they spend 27% of their professional online
time on the device . . . iPad-owning doctors
used desktops and laptops for 55% of their
professional internet use and smartphones
for the remaining 18%. 40% of doctors
surveyed said they planned to purchase an
iPad within the next 6 months.”
“Taking the Pulse Europe” by Manhattan Research, Q4 2011.
Self-selected online survey. Reported by PMLiVE.

7. Tablets are
the fastest
growing
computing
device in
history.

8. Cook, Dine, Snack
Laptop Tablet Mobile
Cook and Prepare Dine or Consume Snack on
the documents Content Info

9. Solutions designed for people…
• A consumer-like UI
• Access and edit content from any device, anywhere
• Always use the latest forms
• Have access to historical data
• Use the content productivity tools of your choice
• Work securely both within and without the firewall
• Apply required workflows and lifecycle to data

10. Content services
• User Interface • Transformation /
• Persistence / Data Model Rendition / Thumbnails
/ Metadata • Tagging / Categorization
• Business Process / • Authoring tool integration
Workflow • Remote API
• Library Services (Upload / • Transfer / Publication
Download, Versioning, • Comments
Check-in / Check-out)
• Ratings
• Security
• Activity Streams /
• Search Notification
• Scheduler • Quotas

11. Corporate Systems
Desktop
WebDAV
CMIS
CMIS
CIFS
JSR-168
Sharepoint
Connectors
Protocol
Social Media Channels
Mobile
CMIS
Open Web APIs
WebDAV
Open Web
APIs CMIS-based
Web Services CMIS Public Alfresco Cloud
Alfresco Sync

14. • Redesigned UI
– More room for preview
– Toggle actions,
properties, tags, etc.
• Support more formats
– Preview Video and
Audio
– Support for Apple
iWorks files

16. Alfresco Mobile
• Find content
• Browse sites and folders
• Search
• View content
• View file information
• Download to device
• Open in app
• Favorites
• Send content to others
• Comment
• Upload content (WebDAV)

19. PhenoPath (Reva Solutions)
• Pathology Lab: cancer subtyping
• Regulatory compliance:
• FDA GLP
• FDA 21 CFR Part 11
• FDA Training Requirements
• Problems:
• Technician audits and training
managed with paper-based
forms and manuals
• Costly
• Hard keep up-to-date
• Solution:
• Supervisor and QA auditors
with iPads and custom app
• Alfresco repository

20. PhenoPath (Reva Solutions)

21. PhenoPath (Reva Solutions)

22. PhenoPath (Reva Solutions)

23. PhenoPath (Reva Solutions)

24. PhenoPath (Reva Solutions)
• 96% improvement of completed SOPs on time (from 2-4%
in January 2011 to 60% after implementation in July 2011
to 98% by December 2011.)
• 100% reduction in time needed to renter data
• Reduced risk of non-compliance
• Improved SOP management
• Greater control of documents
• Potential to scale with future growth
• Increased productivity
• Faster time to SOP completion
• No hardware management requirements

25. Molecular NeuroImaging (Micro Strategies)
• Facilitate research: Review scans
done in imaging centers as part of
clinical trials
• Regulatory compliance:
• FDA 21 CFR Part 11
• Problems:
• Regular audits
• Out-of-date forms
• Duplication of data entry
• 3rd party imaging centers
• Solution:
• Ricoh eQuill e-ink tablet
• Alfresco repository
• Profiler Interface

26. Molecular NeuroImaging (Micro Strategies)
Form Template
Workflow Form Completion Workflow
Retired
Draft
Complete eQuill
Drop
Effective Review Template Template Form Profiler
List List Zone
Approve

27. Molecular NeuroImaging (Micro Strategies)
NOTE: The complete list of form templates for a Site are stored in the Form Templates folder. Only
“Approved” templates are automatically distributed to the tablet.

28. Molecular NeuroImaging (Micro Strategies)
1) A list of forms
(Templates) are
pushed to the tablet
from Alfresco.
2) The user selects the
form to be
completed.

29. Molecular NeuroImaging (Micro Strategies)
1) The user updates
the forms by writing,
selecting items from
a drop down list,
selecting check
boxes or typing on
the soft keyboard.
2) Pushing the submit
button saves the
form and sends it
back to Alfresco.
NOTE: There is also a built in
camera. Users can take a picture
with the tablet and have the picture
drop into a “control” in the form.

30. Molecular NeuroImaging (Micro Strategies)
2) Once the form is sent
1) The form will appear in back to Alfresco it is
the user’s inbox 1st and removed from the user’s
then be pushed back into inbox.
Alfresco.

31. Molecular NeuroImaging (Micro Strategies)
1) When the form is sent
back to Alfresco, it is
placed in the “Drop
Zone”.
2) The form is identified and
the data is pulled off the
form and applied as
metadata to the
document.
3) The document is
assigned to the Initial
Review Queue.

32. Molecular NeuroImaging (Micro Strategies)
NOTE: The user accesses the document from the MSI Profiler. This allows the user to review both the
document/form and the metadata. If information is updated on the form, it can also be pushed to the
document’s metadata.

33. Architectural Principles
• Tiered architecture
• Robust and flexible data repository
• The right device for the job
• Custom user interface for simplicity and efficiency
• Multiple interfaces may be required
• Leverage open source code and open standards
• CMIS
• REST
• PDF

34. QUESTIONS?
Come by our booth:
• Live demos
• Additional discussion
• iTunes gift card giveaway