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Dip final reidun_natalie

  1. 1. Namibian Intensive Agricultural Initiative Detailed Implementation Plan Prepared by SASA Operations Officers: Natalie Daley natalieamdaley@gmail.com Reidun Squires reidun.squires@gmail.com March 25th 2014
  2. 2. 2 Table of Contents 1.0 List of Acronyms .................................................................................................................................... 3 2.0 Map of Namibia...................................................................................................................................... 4 3.0 Country Background............................................................................................................................... 5 4.0 Area of Focus and Project Summary ...................................................................................................... 5 5.0 Equipment and Capital Items Needed..................................................................................................... 6 6.0 Import Regulations................................................................................................................................ 10 7.0 Staffing Requirements .......................................................................................................................... 12 8.0 Visa Requirements................................................................................................................................ 13 9.0 Residency Requirements....................................................................................................................... 15 10.0 Organization Registration Requirements............................................................................................ 17 11.0 Banking and Currency ........................................................................................................................ 19 12.0 Health Information.............................................................................................................................. 20 13.0 Security Concerns .............................................................................................................................. 22 14.0 Office and Rental Accommodations................................................................................................... 24 15.0 Activities, Culture and Religion.......................................................................................................... 26 16.0 Appendix 1 Relevant Registration Articles......................................................................................... 29 17.0 Appendix 2 Activity Schedule Year 1 ................................................................................................ 30 18.0 Appendix 3 Activity Schedule Year 2 ................................................................................................ 31 19.0 Appendix 4 Activity Schedule Year 3 ................................................................................................ 31 20.0 Appendix 5 Budget for NIAI .............................................................................................................. 32
  3. 3. 3 List of Acronyms BoN - Bank of Namibia CAD - Canadian Dollar NIAI - Namibian Intensive Agricultural Initiative USAID - United States Agency for International Development SACU - South African Customs Union SADC - South African Development Community SASA – Sustaining Agricultural Solutions in Africa NAD - Namibian Dollar NCA - Namibian Clearing Agency ZAR - South African Rand
  4. 4. 4 Map of Namibia
  5. 5. 5 Country Background Namibia is a country located in Southern Africa bordering the South Atlantic Ocean between Angola and South Africa. With a population of 2,198,406 it comprises 824, 292 sq kilometers and has the least amount of rainfall in sub-Saharan Africa, making it the driest country in the region. It contains the Namib Desert, considered the only true desert in southern Africa, stretching for more than 2000 kilometers along the Atlantic coast1 . Because of the arid and often humid climate, Namibia faces a number of difficult environmental challenges including desertification, drought, land degradation and water scarcity2 . The agricultural industry accounts for approximately 16% of the country’s labor force, with two thirds of Namibia’s population living in rural areas and relying on subsistence agriculture3 . Namibian agricultural policies place significant focus on achieving food security while sustaining and creating job opportunities in the agricultural sector4 . However, only 2% of Namibia’s land receives insufficient rainfall to grow crops, posing a challenge to the population depending largely on subsistence farming for food supply5 . The persisting issue of food insecurity contributes to the prevalence of poverty that remains an issue within Namibia and Africa. The subsistence farming that occurs in Namibia is mainly confined to the “communal lands” of the country’s north6 . Many of the farm units are small and the total number of farmers using intensive agriculture practices is estimated at no more than 500 people7 . Due to the frequent shortage of water the majority of farms are clustered in places where there is sufficient water for irrigation. However, most of these plots are quite small-with a total of 9000 hectares used, and an estimated 50 000 hectares of arable/irrigable land still available8 . Although the labor is intensive and requires specialized knowledge for production and marketing, farming in these regions can provide valuable employment and allow for a network of farmers with collective expertise. Area of Focus and Project Summary Namibian Intensive Agricultural Initiative (NIAI) is a project developed by Sustaining Agricultural Solutions in Africa (SASA) that strives to improve agricultural output within Namibia through intensive farm management, specialist knowledge, improved technology and educational programs for farmers. The project goal is to increase intensive agricultural farming capacity in Namibia, specializing in products such as maize, wheat, grapes, ostriches, olives, 1 Namibia. 2014. http://en.wikipedia.org/wiki/Namibia 2 Environmental Law and Policy in Namibia. 2010. http://www.environment-namibia.net/constitution.html 3 The World Factbook. 2013. https://www.cia.gov/library/publications/the-world-factbook/geos/wa.html 4 The Namibian. 2014. http://www.namibian.com.na 5 Modern Ghana. 2014. http://www.modernghana.com 6 Agricultural Technology. 2013. http://www.britannica.com/EBchecked/topic/9620/agricultural- technology/67796/Crop-processing-machinery 7 Environmental Law. 2010. http://www.environment-namibia.net/constitution.html 8 Ibid.
  6. 6. 6 dates, pigs, dairy products, vegetables and fruit. Farms in coordination will be small in size, about 100 hectares of land per farmer. The intensive agricultural industry is small in Namibia; it is suggested that there is 40,000 – 50,000 hectares of land that could irrigated and producing yield9 . NIAI will reach 300 farmers in the Otjozondjupa, Oshana, Omaheke and Oshikoto regions with improved irrigation and agricultural machinery. This will improve the commercial sale of intensive agricultural products to be exported abroad to regional markets or Namibian consumers. NIAI is a 3-year project and is run under a US 4.5M USAID contract. The head office will be located in Windhoek and there will be a field office located in either Otjiwarongo or Grootfontein to assist with the coordination of multiple farms. From a project Design lens, the first year or Phase 1 consists of designating farmers with new technology. Farmers will then be introduced and trained with equipment, focusing on creating fertile soils and diversifying and specifying what each farmer wants to produce. In the final months of Phase 1, which takes place from June- August the planting of seeds will begin. This will ensure that the soils have been prepared and farmers have undergone significant training on sustainable farming practices beforehand. The second year or Phase 2 will consist of continuing to teach intensive farming practices and ensuring they are being implemented at full capacity. Monitoring and evaluation will be an important activity for the project to evaluate which farms are in need of more assistance. Furthermore, M & E paired with Agricultural Specialists will perform assessments of the yields of crops, making adjustments to the agricultural process as needed. Phase 2 will also start to introduce self-sustainability and marketing concepts to farmers. Phase 3 will focus on the educating farmers to become sustainable and promote themselves to Namibian consumers and marketplaces. Monitoring and evaluation will continue, addressing the specific needs and issues that arise during project implementation regarding soils and crop yields. Cumulatively, the three phases will increase farmer’s resistance to climate change and persistent drought, while increasing their economic livelihoods. SASA will facilitate the partnership between farmers and the micro-finance organization FIDES Bank Namibia in the final months of Phase 3 to ensure its sustainability and long term impact10 . This will enable farmers to be active in a sustainable network of local markets while providing healthy and nutritious crops for their families, resulting in a reduction in poverty. Equipment & Capital Items Needed SASA will ideally purchase all equipment (office/agricultural machinery) locally. It will depend on the availability of the required items listed below. SASA will alternatively import from South Africa (equipment details and suppliers listed below and import regulation listed in section 3). Office equipment and vehicles will probably be easy to purchase, although proper agricultural equipment may be problematic to obtain locally due to underdeveloped industries. Many 9 Farming Systems in Namibia. 2006. http://www.environment- namibia.net/tl_files/pdf_documents/selected_publications/Farming%20Systems%20in%20Namibia_Mendelsohn_ 2006.pdf. 10 FIDES Bank Namibia. 2014. http://www.microfinancegateway.org/p/site/m/template.rc/1.11.149342/
  7. 7. 7 Namibian communities are regarded as food insecure and recent assessments have stated that 14% of the country’s population were in need of food assistance11 . Over the recent years, Namibia’s agricultural industry has become a more important part of government strategy, so importing agricultural equipment may also be discouraged by the Namibian government in order to build industries. Namibia already depends on South Africa for 66% of its imports12 . Office Equipment and Goods for 2 Office Operations (head and field)  Worth US $ 1, 190, 00 o Office Supplies  Desks, chairs, lighting fixtures, (5) laptop computers and hardware (printers and ink, internet connection), shelving units, waste baskets, filling cabinets, safe, paper, stationary, curtains, fan or AC installation, phones (landline/mobiles/satellite), whiteboards and projector, business cards (300 farmers have 100 each - 30,000) o Vehicles  (3) vehicles for drivers, will be bought locally, each for $ NAD 65,000 – 100,00013 o Fuel  For equipment and vehicles (CND $1.24 for a litre) Trucks (10) ~115 litres/ tank, Cars (3) ~50 litres/tank, Agricultural Equipment (75+) ~ 50- 100 litres/tank Agricultural Equipment and Goods (field)  Worth US $975,000 o Ploughing machines – 15 @ US $200-3000 (used to new)  Used for initial cultivation of soil in preparation for loosening to seed and plant. Ploughs if used, may be drawn by a working animal and made of wood. If new it can be drawn by tractor and made of steel and iron. o Tractors – 10 @ US $ 19,000 – 40,000 o Seeding machines – 15 @ US $300-3000  Used as a sowing device to strategically position seeds and then cover them up. o Rotovator – 20 @ US $1000- 3700 (used to new)  Hand held machinery to cultivate soil for preparation for loosening for seeding and planting. 11 Responding to Namibia’s drought crisis. 2013. http://www.irinnews.org/report/98126/responding-to-namibia-s- drought-crisis 12 Namibia Imports. 2013. http://www.tradingeconomics.com/namibia/imports 13 Nam Cars. 2014. http://www.namcars.com.na/
  8. 8. 8 o Cultivators – 5 @ US $ 1500 used max  Designed to stir and cultivate soil before or during planting, carefully disrupting soil to get rid of weeds. o New/used trucks – 10 @ US $1000- 5000 used  Used for various transport of fertilizer and small equipment o Irrigation equipment  Drip products, pipelines, flood irrigation, centre pivot systems and sprinklers  (250 +) various sized systems @ US $ 3,000-6,00014 or per square foot US $ 24.5615 (including installation) o Fertilizer  1 ton @ US $743 (Kenya rate)16 Purchase in Namibia: JDE Agri Implements T/A Hoffmann’s Farm Implements (agricultural machinery) Hage Geingob Street Otjiwarongo Namibia Telephone: +264 67 302 738 Fax: +264 67 302 498 Website: http://jdeagri.com/ Hochland Tractor Centre (agricultural machinery) Pelikan Street, Hochland Park Windhoek Namibia Telephone: +264 61 229 655 Fax: +264 61 229 656 Website: tractors.com.na Greenpark Irrigation and Maintenance (irrigation equipment) Palladium & Iridium Street Prosperita Windhoek Namibia Telephone: +264 61 232 525 14 NAIAD Irrigation Ltd. 2014. http://www.naiadirrigation.ca/price-of-underground-sprinkler-system-in-calgary/ 15 Cost of Lawn Irrigation Systems. 2014. http://www.homewyse.com/costs/cost_of_lawn_irrigation_systems.html 16 Monthly International Prices for Fertilizers .2014. http://www.africafertilizer.org/Data/Monthly-International- Prices-for-Fertilizers.aspx
  9. 9. 9 Labtech Suppliers Namibia (fertilizer supplier) 17 1697 Goshawk Street, Hochland Park Windhoek Namibia Telephone: +264 61 259 273 The Mirror of Namibian Motor Trade 18 (agricultural equipment and vehicles) Online ordering directory NamCars.com.na SWACO Group of Companies/Office World (office equipment)19 22 Bell Street, Southern Industrial Windhoek P.O.Box 279 Windhoek Telephone: +264 61 220 00/1/2/3 Fax: +264 61 222 685 Email:klind@swacogroup.com Maxes Office Machines20 (computer and hardware) 47 Macroni Street, Southern Industrial Windhoek P.O.Box 5088 Windhoek Telephone: +264 61 22 3908 Fax: +264 61 23 3611 Email: info@toshiba-nam.com Purchase in South Africa: Netafim House (irrigation equipment)21 Industrial Avenue, Kraaifontein, 7570 P.O. Box 129 Kraaifontein, 7569 South Africa Telephone: +27 21 987 0477 Fax: +27 21 987 0161 Email: sales@netafim.net Haifa: Pioneering the Future (fertilizer supplier)22 Online ordering directory 17 Fertilizer Suppliers in Namibia. 2014. http://www.fertilizers1.com/fertilizer-suppliers/namibia.html 18 Nam Cars. 2014. http://www.namcars.com.na/Farm-Agriculture-Equipment-Namibia.html 19 Office World. 2014. http://www.swacogroupnamibia.com/officeworld/index.php 20 Maxes Office Machines. 2012. http://www.officemachines.com.na/index.html 21 Netafim South Africa. 2014. http://www.netafim.co.za/ 22 Haifa Chemicals. 2014. http://www.haifa-group.com/tags/?tag=south%20africa
  10. 10. 10 John Deere (agricultural equipment) 23 Agricultural Equipment Online Dealership South Africa Commercial Trader (agricultural equipment)24 Agricultural Equipment Online Dealership South Africa Office National Africa Pty(Ltd) (office equipment/computer hardware)25 Corner Ridge Road and Vlagskip Street Laser Park Honeydew P.O.Box 862 Northriding 2162 Telephone: +27 11 704 0056 Fax: +27 86 558 2283 Email:marketing@officenational.co.za Important Regulations for Equipment & Capital Items SASA’s first choice will be to buy all equipment & capital items within Namibia. Details of where to find equipment and capital items in both Namibia and South Africa are listed in the directory of section 2 (above). SASA’s second choice will be to import unavailable products from neighboring South Africa. Namibia and South Africa belong to the South African Customs Union (SACU) and South African Development Community (SADC) Free Trade Agreement, which surrenders Namibia’s trade policy and allows for free exchange of trade between the common customs areas (CCA – also including South Africa, Botswana, Lesotho and Swaziland)26 . Equipment and capital items will be travelling by road via border posts. Namibia states that all goods subject to Customs duties are to be declared to Custom officials at border posts. According to Part 5 of the 2002 SACU Agreement, trade liberalization regarding details of movement of domestic products, custom/specific duties or excise on imported goods, prohibitions and restrictions and arrangements for regulating the marketing of agricultural products is discussed. It is unclear what these restrictions are and what items in the agricultural industry would have a customs duty or tariff. The official Tariff Board of SACU did not further 23 John Deere South Africa. 2014. http://www.deere.com/en_ZA/products/ag/ 24 Commercial Trader. 2012. http://farm.autotrader.co.za/search 25 Office National. 2014. http://www.officenational.co.za/home.aspx 26 Southern African Customs Union. 2014. http://www.sacu.int/
  11. 11. 11 list any accessible resources with specifics on how much tariffs would be or any discussion of consultation over agricultural commodities that were deemed worthy of custom duties27 . See Appendix 1 for the relevant articles from the 2002 SACU agreement that apply to SASA’s situation. Due to the prevalent issue of food security in Namibia, the government is trying to control the importation of “staple food and horticultural products” in order stabilize food industries and their agricultural production potential; therefore there might be tariffs or customs at the border on the equipment SASA is importing from South Africa28 . When trading across borders with a standardized cargo of goods (20 foot sized container weighing 10 tonnes), it could take up to 20 days and US $1,905 to import to Namibia; document preparation, customs clearance and technical control, ports and terminal handling, inland transportation and handling. Documents required include bill of landing, commercial invoice, customs import declaration, customs release order, packing list, proof of payment or customs fees and duties and terminal handling receipts29 . SASA will be consulting with Namibian Clearing Agency (NCA) to help provide all the necessary paperwork to Customs for clearance from South Africa into Namibia. They will help classify goods for any duty rates and consult with Customs on any various trade issues or fees. Nambian Clearing Agency Office Direct: +264 63 280 978 NAM Fax: 088 638 751 RSA Fax: 086 543 5854 nagel@mweb.com.na Fees can be an upwards of $675-$1300 based on a rough estimate (price of a truck clearance is NAD $6,500 and a container is NAD $12,50030 ) NOTE: Any duties and tax payments must be paid in Namibian dollars (NAD) or the equivalent in South African rand (ZAR) or by bank guaranteed cheques from a Namibian Bank31 . Directorate Customs and Excise office contact: Ministry of Finance Fiscus Building 10 John Meinert Street, Windhoek Namibia Telephone +264 61 209 911 27 Ibid. 28 Trade Knowledge Network. 2013. www.iisd.org/tkn/pdf/ag_scenarios_south_africa_namibia.pdf 29 Namibia. 2014. http://www.doingbusiness.org/data/exploreeconomies/namibia/#trading-across-borders 30 Dominion Clearing and Forwarding. 2014. https://www.facebook.com/DominionClearingAndForwardingCc/info 31 Customs and Excise. 2014. http://www.mof.gov.na/customs-exercise
  12. 12. 12 Project Staffing Requirements  Project Manager o Expat o Fluent in English and one other official language of Namibia; Afrikaans, German, Rukwangali, Silozi, Setwana, Damara/Nama, Herero or Oshiwambo o Based at head office in Windhoek but will also travel to field office and farms o US $60,000 per year – including accommodation, benefits/medi vac and transport  Monitoring and Evaluation Officer o Expat o Fluent in English and either Afrikaans or German o Based at head office, with travel to field office and farms o Contracted to visit for 1 month at end of year 1 then 2-3 times in year 2 & 3 o Must have experience working on similar regional projects o US $ 3000 per month – including accommodation and transport to field  Agricultural Specialists o 3 Expats o Based at field office o Contracted to visit farms full-time for first 2 years of the project o Will need to travel frequently between field office and various farms o Must have experience working in Intensive Agricultural projects o US $ 50,000 per year – including accommodations, benefits and transport to farms  Agricultural Equipment Consultant o National o Based at field office o Contracted for 1 month at a time, when needed for the duration of the project o Must have experience working with all agricultural machinery o US $ 300 per week – including accommodation and transport to farms  Business and Marketing Consultant o Expat or National – if expat, they need to be regionally familiar with agro- industry o Based at head office and in field o Contracted for 8 months for last year of project, 4 months in field and 4 months at head office o Must have experience working for similar regional business and marketing projects o US $ 200 per week – including transport to field (if need be)  Administrative Assistants o 2 national o 1 based at head office and 1 field office for full duration of project o Responsible for logistics, bookkeeping and office/finance management
  13. 13. 13 o US $ 110 per month each32 (minimum wage is NAD $ 3.44 per hour) – including benefits and local taxes  Local Labour Assistants o 5 nationals - 5 for the first year, 4 for second year and 3 for the last year o Based at field office o US $ 120 per month each – including benefits and local taxes  Interpreter o National o Hired as needed o US $ 3 per hour - including transportation to field (if need be)  Drivers o 3 nationals o Work between head and field office for full duration of project o US $ 110 per month – including benefits and local taxes  Security Guards o 2 nationals o Work at the warehouse, day/night for 3 months o US $ 110 per month – including benefits and local taxes Visa Requirements for Expat Staff Expat staff will need to require either a business visas (up to 90 days and interchangeably called work visas), work visas (up to 3 months) or work permits (which are interchangeably called temporary work permits) before entering the country. Certain expat staffs like the M&E officer will be residing in Namibia shorter than 3 months, so they will require only a business visa. Any other expat residing longer than 3 months will require a work permit33 . The Ministry of Foreign Affairs website in Namibia has been inactive since November 201334 . This seems to be the hub for exact requirements for travel and work processes in Namibia. Information listed below has been put together by many secondary resources. Documents for Business Visa (90 days) or Work Visa (up to 3 months, or 6 months)  Completed Visa application form - Fill in the application form online, print out and sign  Valid passport - Passport must be valid at least six (6) months after departure from Namibia  Two passport photos in color - Write your name on the back of the photos  Copy of flight ticket / itinerary  A document to confirm the applicant’s address during their time in Namibia. This may be either a Hotel booking, a Safari itinerary or an invitation letter is required if the applicant will be staying at the home with their family or friends. 32 Nambia Revises Minimum Wage. 2013. http://www.wageindicator.org/main/salary/minimum-wage/minimum- wages-news/namibia-revises-it-minimum-wages-august-10-2013 33 Immigration in Namibia. 2012. http://www.mondaq.com/x/192392/work+visas/Immigration+in+Namibia 34 Ministry of Home Affairs and Immigration. 2010. http://www.mha.gov.na/
  14. 14. 14  Yellow Fever inoculation paperwork  Proof of payment Documents for Temporary Work Permit (longer than 6 months)35  Completed Application for Temporary Work or Student Permit  Valid passport - Passport must be valid at least six (6) months after departure from Namibia – so need to have long-term passports good for 3 years  Two passport photos in color - Write your name on the back of the photos  A document to confirm the applicant’s address during their time in Namibia.  Representation by Employer  Medical Certificate  Radiological Report  Highest Educational Qualifications and/or Certificates  Previous Work Reference or Certificates of Service  Police Clearance Certificate from Country of Origin (For applicants 18 and older)  If married to a Namibian Citizen the Marriage Contract needs to be provided  If position was advertised, a copy of Advertisement  A letter from Company/Institution registered in Namibia  A letter from Company/Institution from which you are presently employed with  Deed of Surety  Yellow Fever inoculation certificate  Proof of payment Handling fees: upwards of CAD $75 (based on rough estimates of NAD $11,500, EU $50, Visa issuing company US $175 and an American TDS service fee/consular fee combination US $10036373839 ). Renewing visas for expats will cost NAD $4040 . NOTE:  The application fee for visa is not refundable. Passports sent by registered mail must be sent to the Embassy box address. Do not address the letter to any staff member.  Extending Business or Work Visas will require resubmission with renewal forms41 .  It is unclear exactly how long a Temporary Work Permit is valid, 6-12months.  The processing time to obtain a permit is 7 working days to 6 months. It is issued by the Ministry of Home Affairs. Registration has been observed to be very slow.  Registration of Canadian embassy is required for SASA involvement. 35 Application for Temporary Work Permit or Study. 2014. http://www.namibianembassyusa.org/index.php?option=com_content&view=article&id=55&Itemid=87 36 Visa and Consular. 2012. http://www.namibiahc.com.ng/visaandconsular.htm 37 Ibid. 38 Travel Visa Pro. 2014. .tra e isapro.com htm s isas app ication orms namibia.pd 39 Namibia Visa Fees. 2014. http://www.embassy-info.com/visa/namibia-visa-fees-price.html 40 Tour and Safari Association of Namibia. 2012. http://www.tasa.na/news.php?cId=12 41 Namibia-Home Affairs Application Forms Collection. 2014. http://www.scribd.com/collections/2956192/Namibia-Home-Affairs-Application-Forms
  15. 15. 15 Send completed applications to: info@embassyofnamibia.se Or The Ministry of Home Affairs Cohen Building c/o Independence Avenue and Casino Streets, Windhoek Private Bag 13200 Namibia Consulate of Canada to Namibia in Windhoek Suite 403 First Floor, Office Tower Maerua Mall Jan Jonker Street, Windhoek Namibia Telephone: +264 61 251 254 Fax: +264 61 251 686 NOTE: Although some of the expat staff will be residing in Namibia a long time, it has shown to be extremely difficult to obtain permanent residency for foreigners4243 . SASA has decided to operate on the available working visa and permits, and continuing on a renewal basis. Residency Requirements for Expats Police Registration It is unclear if expats have to further register with police and/or directly obtain police clearance on arrival to Namibia. It states that a police certificate is required, although it is unclear if this is taken care of when applying for a visa before departure to Namibia (it is a required document from your country of origin for the visa application). NOTE: SASA will require staff registration for police clearance just to be safe. Police Clearance Certification in Namibia44 You will need to present the following and proof of payment to Namibian police. 42 Travel Forum. 2014. http://www.tripadvisor.ca/ShowTopic-g293820-i9680-k4998420- Permanent_Residence_in_Namibia-Namibia.html 43 Immigration in Namibia. 2014. http://zenani.hubpages.com/hub/Immigration-in-Namibia 44 Police Clearance Certificates. 2014. http://www.canadavisa.com/canadian-immigration-police-clearance.html#N
  16. 16. 16  Copy of passport  One passport photo  Statement of reason for stay  Length of stay and address in Namibia  A full set of fingerprints taken by a recognized police authority  Proof of payment to First National Bank Processing fee: NAD $50 Namibian Police Criminal Records Centre Private Bag 12024 Ausspanplatz Windhoek 9000 Namibia Telephone: +264 22 029 678 Deposit cash payment to: Bank Name: First National Bank Account Name: Namibia High Commission – Safety & Security Account No : 62210368264 Branch Code : 251345 - Brooklyn Notification of Birth It is unclear if this is a mandatory procedure45 but SASA will register the birth of any child from any expat within its first year of birth. Visit the closest Ministry of Home Affairs and Immigration office with the documents listed below. A Birth Notification form will be filled out and submitted along with the other required documents. The Ministry will then issue a birth certificate for the child. Documents for Notification of Birth  Proof of birth (child’s certification of health from hospital)  Parent/s passports and permits giving you permission to be in Namibia. It is favourable if both parents are present and if unavailable, bring their identification or death certificate.  Copy of the marriage certificate if applicable. 45 Late Registration of Birth. 2014. http://www.gov.na/civicbirthreg
  17. 17. 17 Registration Requirements for an Organization SASA would be considered a public company with no share of capital in Namibia. There is a provision in the Namibian Companies Act (section 21) that accords to the direct nature of an NGO. NGO’s are often referred to as “association not for gain”, non-profit associations46 ” or a “Section 21 Company”. There must be a minimum of 7 members and 2 directors. NOTE: Consulted the Companies and Patents Registration Office, a directorate of the Ministry of Trade and Industry47  All documents must be filled in blank ink.  All documents need to be certified by a Notary Public48 .  All documents will take up to at least 5 working days to process. To register SASA in Namibia, these are the following steps. 1) Submit NGO name reservation - form CM5 (NAD $500) If approved, continue to step 2 & 3 2) Submit “Application for a Certificate of Incorporation and Certificate to Commence Business” a. This requires the submission of the following documents, i. Memorandum and Articles of Association in triplicate - forms CM3, CM4, CM4B, CM44B and CM44C (NAD $2500) ii. Copy of the approved name – form CM5 iii. Notice of postal and registered addresses - form CM22 iv. List of Directors, Auditors and Public Officers – form CM29 (NAD $200) v. Appointment of an Auditor – form CM31 (NAD $200) vi. Application for Certificate to Commence Business – form CM46 (NAD $1000 + annual duty) vii. Request for Submission of Additional Copies – form CM51 (NAD $15) 3) A public officer must be appointed for dealing with the Ministry of Finance and auditors for tax purposes. Section 21 Companies need to record financial year ends for the purposes of income tax and tax returns. These will also help with the preparation of financial statements by auditors. Section 21 Companies do not automatically receive tax exemptions and must apply through relevant country legislation. The corporate income tax is rate is currently 35%49 . The auditor will assist in these processes. 46 Namibian Companies Act 2004. 2014. http://www.deloitte.com/view/en_NA/na/services/audit/57b6a6657d70c210VgnVCM3000001c56f00aRCRD.htm 47 How to Register a Business in Namibia. www.namibia.org.za/images/business/company_registration.pdf 48 Registering a Company. 2013. http://www.mti.gov.na/companies.html 49 How to Register a Company in Namibia. .namibia.org. a images business compan registration.pd
  18. 18. 18 Governing Regulations for Organization50 - or follow these guidelines: http://www.osall.org.za/docs/2011/03/Namibia-Companies-Act-Companies-Administrative- Regs-2010.pdf  Restrictions on appointing a Director o Any minor o Anyone that has not tried to settle any of their debt o Removed from position of trust due to misconduct o Convicted of criminal misconduct o Anyone disqualified by a court o Anyone in management must also qualify as a Director o Companies auditor must not be Director o Executive directors have to be appointed by Director  Directors are responsible for o By representing transactions of company, financial position and keeping honest accounting records o Financial statements presented at Annual General Meeting  Balance sheet, income statement, source and application of funds, cash flow statement, director and audited reports o Minutes must be taken at all meetings o Attendance sheet must be kept and signed by Director o Directors must approve any contract o Appointment of auditor, or able to stand in place for 30 days o Directors liable for debts  General Annual Meetings o Companies Act states there needs to be an annual meeting  15 months maximum apart o 21 days notice for meeting required for all staff o Financial statements must be reviewed NOTE: Any other questions/matters can be regarded by the Namibian Companies Act of 2010 or How to Register a Business in Namibia documents5152 Send completed applications and contact info: Ministry of Trade and Industry Department P.O. Box 21214 Windhoek 9000 Telephone: +264 61 220 9933 Fax: +264 61 220 148 Email: andima@mti.gov.na 50 Ibid. 51 Ibid. 52 Ibid.
  19. 19. 19 Banking and Currency Information Local Banking There are a number of commercial banks located in Windhoek, many offering specific non- resident, emigrant and expat banking services. These include: foreign currency accounts, checking and saving accounts, short and longer term investment accounts, loans and access to electronic and online banking. The Bank of Namibia (BoN) is the central bank able to perform most services. There are four BoN authorised commercial banks in Namibia: Bank Windhoek, First National Bank, Nedbank & Standard Bank. Banks are typically open Monday-Friday 9:00- 15:30 and 9:00-11:00am on Saturdays. To open an account in country the following documents are required 1) Articles of Incorporation 2) Letter of permission 3) 2 signatures from Board Of Directors 4) Letter from home country bank 5) Copy of grant/contract Main Bank Bank of Namibia 71 Robert Mugabe Ave Windhoek Telephone: (61) 283-511-1 Fax: (61) 283-522-8 Website: www.bon.com.na Bank Windhoek Bank Windhoek Building, 262 Independence Avenue, Windhoek Telephone: (61) 299-120-7 Fax: (61) 299-145-9 Website: www.bankwindhoek.com.na City Savings & Investment Bank FGI Building, Post Street Mall, Windhoek Telephone: (61) 221-057 Fax: (61) 221-555 Commercial Bank of Namibia 12-20 Bülow Street, Windhoek Telephone: (61) 295-911-1 Fax: (61) 295-204-6 First National Bank of Namibia 209 Independence Avenue, Windhoek Telephone: (61) 299-210-9 Fax: (61) 299-211-1 Website: www.fnbnamibia.com.na Standard Bank Agricultural Bank of Namibia
  20. 20. 20 Standard Bank Centre, Corner Werner List Street & Post Street Mall, Windhoek Telephone: (61) 294-212-6 Fax: (61) 294-258-3 Website: www.standardbank.com.na Agribank Building, 10 Post Street Mall, Windhoek Telephone: (61) 207-411-1 Fax: (61) 207-428-8 Currency There are no restrictions on the import of local or foreign currency, as long as it has been declared on arrival. If departure from the country is within 12 months of arrival, the same amount of imported and declared currency can be exported. The Namibian dollar (N$) is the national currency and comes in many banknote denominations including N$10, 20, 50, 100 and 200. The South African Rand is also accepted as currency in Namibia53 . Banks located throughout the country allow easy currency and cash exchange; however it is advisable to bring cash when visiting smaller towns. Major credit cards are accepted in the majority of establishments except for petrol stations. Currently, the exchange rate for one Namibian dollar is equal to .10 of the Canadian dollar54 . Health Information Recommended Vaccines Include Hepatitis A, Typhoid, Hepatitis B, Rabies and routine vaccines (i.e. MMR, polio vaccine, yearly flu shot, etc.). Anti-malarial medications are recommended, specifically in the regions north of Windhoek between November and June55 . While there is no risk of yellow fever in Namibia itself, proof of vaccination is required for anyone arriving from an infected area or coming from a country with a risk of yellow fever56 . Water in the main regions of Namibia is chlorinated and considered safe to drink, however most visitors choose to drink bottled water to prevent upset stomachs and water-borne diseases. Due to a consistently hot climate (particularly December-February), it is recommended that visitors in Namibia have access to water at all times to remain hydrated. Insurance Health insurance is essential when visiting and working in Namibia. The cost of healthcare is very high and upfront payment is typically required, regardless of medical insurance. There are a number of international health insurance plans offered by various companies for individuals and families. It is important to ensure that the insurance plan provides continuous coverage before 53 Namibia Travel Guides. 2014. http://www.hoteltravel.com/namibia/guides/travel_tips.htm 54 Convert Namibian Dollar to Canadian Dollar. 2014. themoneyconverter.com/NAD/CAD.aspx 55 Namibia Travel Guides. 2014. http://www.hoteltravel.com/namibia/guides/travel_tips.htm 56 Health Information for Travelers to Namibia. 2014. http://wwwnc.cdc.gov/travel/destinations/traveler/none/namibia
  21. 21. 21 leaving Canada and after return. It should also pay for foreign hospitalization and related medical costs, whether up front or reimbursed later. It should also cover emergency dental care and emergency transportation57 . Medical Facilities Medical facilities are very good in the larger towns and are relatively modern, particularly in Windhoek58 . Smaller towns are less well-equipped, although private hospitals can be found in Windhoek, Otjiwarango, and Swakopmund and there are many small clinics throughout the rest of the country reaching the northern town of Ondangwa. There are altogether 248 clinics, 36 health centers and 47 hospitals, most of which are located in the north and larger towns59 . Pharmacies are widely available throughout the country with an upwards of 20-30 located in the capital. NOTE: Country Code: +264 Medical Facilities in Windhoek: Katatura State Hospital Private Bag 13215, Windhoek Telephone: (61) 203-911 Rhino Park Private Hospital Horsea Kutako Drive, Windhoek Telephone: (61) 375-010/ 225-434 Roman Catholic Hospital Karl Werner List Street 92 Windhoek Telephone:( 61) 270-200-4 Windhoek Medi-Clinic Heliodoor St, Windhoek Telephone: (61) 222-687 International SOS (private ambulance and medical evacuation) --061-230505 --081-129-6300 --112 from a local cell phone 57 Namibia. 2014. http://travel.gc.ca/destinations/namibia 58 Namibia Travel Guides. 2014. http://www.hoteltravel.com/namibia/guides/travel_tips.htm 59 Health Services in Namibia. 2014. http://www.nied.edu.na/divisions/projects/SEEN/SEEN%20Publications/Environmental%20Information%20Sheets /Health%20and%20the%20Environment/6.%20Health%20Services%20in%20Namibia.pdf
  22. 22. 22 Windhoek Municipal Emergency Services (061-290-2702) Security Concerns The Namibia Police and Fire Brigade are located in the capital of Windhoek. Private ambulance and medical evacuation can be contacted through the following numbers: (081-129-6300) or 112 from a local cell phone. The Windhoek Municipal Emergency Services can also be reached at (061-290-2702). While there are not currently any nationwide advisories in effect the Canadian government suggest exercising a high degree of caution when traveling in Namibia. Border Conflict It is advised to avoid traveling to the Kavango and Caprivi regions of northeast Namibia due to a history of conflict between Angola and UNITA (National Union for the Total Independence of Angola), which in the past has crossed the border into Namibia. In the past, violent raids and planted landmines have resulted in the deaths and injury of local Namibians and foreign tourists60 . The security situation along the Namibia-Angola border has significantly improved, however it is advised to cross the border at official border crossings. To ensure the safety of all staff, expats and national staff will be required to travel with security to these regions and will not be permitted to travel here at night, if at all. Additionally, when traveling with security they will be required to have a radio with them at all times. Petty Crime Incidence of violent crime against tourists throughout the majority of Namibia are rare, but occurrence of petty crime is quite common. The most common offences are mugging (pick- pocketing and bag-snatching), as well as robberies and vehicle theft. (travel.gc.ca) To avoid this it is advisable to always be aware of surroundings (particularly in Windhoek), and keep money, personal belongings and travel documents in a secure place in addition to avoiding townships and remote areas after dark. Valuables should be kept out of sight and vehicles kept locked with the windows shut61 . Check in times will be implemented and strictly followed in order to prevent staff from staying out in the capital (Windhoek) late at night, thus significantly reducing the threat of petty crime and theft. Security of valuables and farming equipment will be ensured by the hiring of 24-hour security guards who will be responsible for guarding the equipment imported for the project. SASA will complete a security assessment upon the first week of arrival to Namibia in the area/neighbourhood of staff accommodation and primary project office. Traffic and Road Assistance It is essential to be aware that traffic drives on the left and turning right on a red light is not permitted. Careful driving is of particular importance at night and on rural roads which are 60 Namibia. 2014. http://travel.gc.ca/destinations/namibia 61 Ibid.
  23. 23. 23 typically gravelled and have sloping sand shoulders, becoming especially slippery when wet62 . Road accidents remain a concern and are one of the main contributors to fatalities of foreign visitors63 . Because much of the country consists of desert, overland travel requires a considerable amount of additional time and it is important to be cautious of animals on the roads that often cause hazards. Travel between Rundu and Katima Mulilo via the Trans-Caprivi Highway is restricted to daylight travel only64 . Furthermore, travel to desert areas should include additional preparation in the form of sufficient water, fuel supplies and spare tires. Most gas stations only accept cash. When in remote areas it is advised to be aware of people looking for assistance next to roads, as unsuspecting tourists have been victims of armed attacks. Hitchhiking is ill advised as the incidence of single-vehicle rollovers is high as a result of intoxicated or reckless driving, combined with poor vehicle maintenance. To mitigate the risks of traffic incidents and unsafe travel, SASA will ensure that all expats are accompanied on their travel by local and national staff. Additionally, travel at nighttime will be permitted on unsafe or dirt roads and check-in times will be designated at all office and accommodation locations, especially for those permitted with vehicle use. Organizational policies will ensure that spare tires will always be provided when traveling outside of the capital. Sufficient amounts of drinkable water will always be provided to all staff to ensure hydration in the hot and humid climate of Namibia. Lastly, emergency contact numbers for hospitals, police and other emergency assistance will be provided to all staff to carry with them at all times. Emergency Contact Numbers: Emergency (mobile) 112 Emergency (fixed line) 081-112 Ambulance (Windhoek Municipality) 211-111 Ambulance (Windhoek State Hospital) 203-2270 MRI Medrescue International 230-505 Police 10111 Windhoek Fire Brigade 211-111 62 Ibid. 63 Namibia 2013 Crime and Safety Report. 2013. https://www.osac.gov/pages/ContentReportDetails.aspx?cid=14060 64 Namibia. 2014. http://travel.gc.ca/destinations/namibia
  24. 24. 24 Office Rental and Accommodation Commercial Office Space Most office spaces available range from US $1600 to $2000 per month depending on size, which ranges from 100-120 sq. m within these prices. Almost all offer washroom facilities and parking is available, and has fairly central locations within Windhoek. Higher end offices are also available and include a kitchenette, parking spaces and in some instances 24 hour security. These range from US $2100-4800 a month. All prices exclude utility expenses. Office space rentals are available that also offer extra rooms for staff accommodation. Prices for these units range from US $3000-4000 a month and include a kitchen and private parking. Furnished units rent for approximately US $500 extra a month. Warehouse Rentals Range from US $1500-7000/month and are located primarily in larger towns. Some warehouses offer a small office space that could potentially be used as a primary office space as well. Both office space and warehouse rentals will have to be sought out further once in country, as there are not many listings for office and warehouse space outside of larger towns and cities. House Rentals/Accommodation There are many accommodation options for expats for housing and apartment rentals. Three bedroom apartments are approximately $1600, 4 bedroom apartments can be up to $280065 . Bachelor apartments or lofts range from $600-$900, and 2 or 3 bedroom townhouse are offered from $1500-180066 . Terms of lease and rental deposits can be freely agreed upon, although monthly rental deposits are typically paid for ahead of time67 . Expat and Private Schools in Namibia: Windhoek International School Scheppmann Street, Pioneerspark Private Bag 16007, Windhoek http://www.wis.edu.na Private and Independent school that offers enrollment from preschool to year 13. Runs during the “northern academic year” of mid-August to mid-June. The school offers the International Baccalaureate Program and is open to students of all ability levels. Instruction is in English but German, French and Portugese are offered as second languages. After school activities are offered for at least five to six months out of the school year in a wide range of interests. Fees 65 House.na. 2011. http://house.na/property-to-let/Commercial-and-industrial/Office 66 My Namibia. 2014. http://property.my.na/detail.php?tId=2&pId=42 67 Banks in Namibia. 2014. http://www.namibia.alloexpat.com/namibia_information/banks_namibia.php
  25. 25. 25 range from $3000 a year for toddlers to up to $15000 a year for middle and final years in addition to an enrolment fee of N7000 International School of Walvis Bay 86 Hage Geingob Street, Walvis Bay Erogno Telephone: +264 64 204789 Website: http://www.iswb.edu.na Also an independent school, available for children ages 3 to 18. Fees range from $1600 for primary to $5000, in addition to a $250 administration and registration fee. Uniforms must be worn and codes of conduct are listed further on the school’s website. Sport, music and art activities are offered and encouraged at the school. St. Paul's College Deutsche Hohere Privatschule P.O. Box 78, Windhoek Telephone: (61) 373-100 Fax: (61) 221-306 Website: www.dhps-windhoek.de Offers education from primary to secondary grades, promoting and encouraging education and culture in the German language but teach primarily in English. $6000 for primary to $8000 to secondary. St. Paul’s College 393 Sam Nujoma Drive, Windhoek Telephone: (61) 227-783 Fax: (61) 236-461 Email: stpc.dc@iway.na Website: www.spcnam.org One of the top academic schools in the country focuses on education preparation for University and offering many sport programs. Fees vary from $6500 for primary to $9200 for secondary.
  26. 26. 26 Activities, Culture, Religious Services Religion Namibians describe themselves as very spiritual as traditional religion has been considered animistic, attributing souls and spiritual powers to natural objects and other phenomena. Ninety percent of Namibians are Christian (primarily Lutheran) and Western churches have a large influence in Namibia68 . There are three primary Roman Catholic Church regions in the country; the Archdiocese of Windhoek (located in the central and north west regions), Vicariate of Rundi (north east) and the Diocese of Keetmanshoop (in the central and south) (rcchurch.ca). Congregation opportunities in Windhoek: His People Christian Church, Windhoek 71 Rehobother Road Snyman Circle Ausspannplatz Telephone: + 264 61 259 139 Central Service 930-1130 am Windhoek Shofar Christian Church Service every Sunday in Afrikaans and English (1030-12) PO Box 11441, Klein Windhoek Telephone: +264 (0)61 236 521 Central Methodist Church 19 Luderitz Street, Windhoek Sunday Service 11:30am Telephone: +246 61 22 8921 Emmanuel Church Windhoek Sunday Worship Meetings: 8:30 English Meeting 10:15 Afrikaans Meeting 18:00 Evening Meeting PO Box 21085 Telephone: +264 (61) 241 444 Language The country’s official language is English, although only approximately 7 percent of the population speaks the language and it is less frequently spoken by older Namibians. The most common language is Afrikaans, largely influenced from white South Africa, and German is 68 Namibians. 2014. http://www.everyculture.com/wc/Mauritania-to-Nigeria/Namibians.html#b#ixzz2rvzdyZf0
  27. 27. 27 spoken by Namibians of German descent69 . The major indigenous languages include: Oshivambo (most widely used and spoken primarily in the north), Otjiherero, Nama, Damara, and Rukwangali. Fashion Casual dress attire is accepted throughout the country and most people residing in Windhoek dress in modern fashions. There are also instances of traditional Herero dress where some women have adopted the German Victorian fashions of the nineteenth-century colonists. The Himba tribe wear leather thongs or skirts, smearing their bodies with ochre and sporting copper or leather bands around their necks70 . Social Conventions Generally, Namibia is a very tolerant and laid-back country. Western conventions exist in urban areas and are usually applied in instances of first encounters with people or when visiting someone’s home. When in rural regions it is important to follow the advice of a local guide and show respect. Tolerance is very important and Namibians vow to greet each other as brothers and sisters, using the handshake and extended forms of greeting as the most common form of introduction. NOTE: Tipping is not normally included in the bill, but it is accepted for good service71 . Laws and Culture While in Namibia, expats are subject to local laws. It is important to note that homosexual activity is illegal. When visiting government buildings or military sites, photos cannot be taken without permission72 . Like Canada it is against the law to use a cell phone or to drive while under the influence of alcohol or drugs. Canadian driver’s licenses in English are accepted but an International Driving Permit (IDP) is recommended73 . The Government of Namibia does not require public buildings to be accessible or require that new government buildings have ramps. For this reason individuals with disabilities may find accessibility difficult74 . Holidays There are two important holidays that fall on August 26: Red Day and Heroes Day. Red Day was established in the nineteenth century by the Herero (a group dependent on cattle herding who lost the rights to their grazing lands) in remembrance of their fallen chiefs. The day is marked by wearing dark red costumes. Heroes day was established after independence, and is a holiday 69 Ibid. 70 Ibid 71 Namibia Travel Guides. 2014. http://www.hoteltravel.com/namibia/guides/travel_tips.htm 72 Namibia. 2014. http://travel.gc.ca/destinations/namibia?CountryDropDown1%24ddlCountries=angola 73 Ibid 74 Ibid
  28. 28. 28 celebrating SWAPO’s first armed battle with the South African military75 . Independence Day on March 31 consists of military parades, political speeches and food and festivities. Other Holidays include: 1. January: New Year
 1. May: Workers' Day
 4. May: Cassinga Day
 25. May: Africa Day 
26. August: Heroes Day 10. December: Human Rights Day
 25. December: Christmas 26. December: Family Day
 Changeable public holidays: Good Friday - Easter Monday - Easter Sunday - Ascension Day. Public holidays, which fall on a Sunday, move to Monday76 Social Activities Windhoek has a variety of activities offered on a daily basis from art and photography exhibits, to fitness classes, movies and karaoke. An updated list of activities can be found at: http://www.whatsonwindhoek.com.The National Museum of Namibia is located in Windhoek. Here there are plenty of restaurants and local artist and theatre productions, however there are also many activities that allow expats and visitors to experience the beautiful Namibian countryside. Namibia is home to the oldest desert and the highest sand dunes that offer a wide array of activities. Many companies offer motor bike, quad, helicopter and guided car tours of the Namib Naukluft Park. Sand boarding is also a popular activity among visitors, with companies offering different packages depending on the level of adventure desired. Safaris and wildlife sanctuaries offer tours and multiple day getaways are common, in addition to catamaran tours on the coast. The most visited places include the Caprivi Strip, Fish River Canyon, Sossusvlei, the Skeleton Coast Park, Sesriem, Etosha Pan and the coastal towns of Swakopmund, Walvis Bay and Lüderitz77 . 75 Namibians. 2014. http://www.everyculture.com/wc/Mauritania-to-Nigeria/Namibians.html#b#ixzz2rvzdyZf0. 76 Namibia von A bis Z. 2010. http://www.namibia-travel.net/travel-planning/namibia-a-z.html 77 Namibia Things To Do. 2014. http://www.mydestination.com/namibia/things-to-do/22493
  29. 29. 29 Appendix 1 Relevant articles include78 ; Article 18: “1. Goods grown, produced or manufactured in the Common Customs Area, on importation from the area of one Member State to the area of another Member State, shall be free of customs duties and quantitative restrictions, except as provided elsewhere in this Agreement”. Article 20: “1. The Council shall, on recommendation of the Tariff Board, approve customs duties to be applied to goods imported into the Common Customs Area from outside that Area”. Article 21: “1. The Ministers responsible for Finance in all Member States shall meet and agree on the rates of specific excise and ad valorem excise duties and specific customs and ad valorem customs duties to be applied to goods grown, produced or manufactured in or imported into the Common customs Area”. Article 25: “1. Member States recognize the right of each Member State to prohibit or restrict the importation into or exportation from its area of any goods for economic, social, cultural or other reasons as may be agreed upon by the Council. Article 29: “1. Whenever a regulation for the marketing of an agricultural commodity is in operation in any part of the Common Customs Area, such a regulation shall be applied on a non-discriminatory basis to similar commodities produced in any other part of the Common customs Area and marketed in the area where the marketing regulation is in operation, and the Member States concerned, cognizant of the advantages derived from the effective operation of these regulations, shall co-operate in the application of such regulations on a basis to be mutually agreed upon. 2. Member States agree to consult from time to time on matters affecting the production and consumption of agricultural commodities and the improvement and extension of marketing arrangements for such commodities. 3. Notwithstanding paragraph 1, each Member State may impose marketing regulations for agricultural products within its borders, provided such marketing regulations shall not restrict the free trade of agricultural products between the Member States, except as defined below: (a) emergent agriculture and elated agro-industries as agreed upon by Member States; or (b) any other purposes as agreed upon between Member States. 4. Each measure shall be subject to a negotiated sunset clause outlining its conditions and period. 5. Whenever possible, agricultural trade formalities and documents shall be simplified and harmonized, and all Member States shall work towards the harmonization of standards. 78 2002 Southern African Customs Union (SACU). 2007. http://www.sacu.int/main.php?include=docs/legislation/2002-agreement/part5.html
  30. 30. 30 Appendix 2 - Activity Schedule Year 1 ActivityResponsibilityTimePre-ImplementationMth1Mth2Mth3Mth4Mth5Mth6Mth7Mth8Mth9Mth10Mth11Mth12 HireProjectManagerOperationOfficer1mth HireMonitoringandEvaluationOfficerProjectManager1mth HireAgriculturalSpecialists(3)ProjectManager1mth HireAgriculturalEquipmentConsultantProjectManager1mth HireAdministrativeAssistants(2)ProjectManager1mth HireLocalLaborAssistants(5)ProjectManager1mth MakeContactwithInterpreterProjectManager1mth ApplyforExpatVisasProjectManager6mths RegisterNGOinNamibiaProjectManager6mths OpenNGOBankAccountProjectManager2+mths MakeContactwithPotentialRentalPropertiesProjectManager1mth PurchaseHeadAccommodation/OfficeSpace andFieldAccommodation/OfficeSpaceProjectManager1mth PurchaseandFurnishOfficeandHouseRentalProjectManager2wks PurchaseAgriculturalEquipment/Import ProjectManager/ AgriculturalEquipment Consultant3+mths HireNationalAdministrativeAssistantsProjectManager3wks HireDriversProjectManager2wks HireSecurityGuardsProjectManager2wks PurchaseVehiclesProjectManager2wks ContactingFarmers/InitialTrainingWorkshop ProjectManager/ AgriculturalSpecialists3mths WarehouseRentalinWindhoekProjectManager3mths SecurityatWarehouseSecurityGuards3mths TransportEquipmenttoRuralRegions ProjectManager/ AgriculturalEquipment Consultant1mth BeginPhase1-Introducingteachingintensive sustainablefarmingpractices AgriculturalSpecialists/ AgriculturalEquipment Consultant/ LocalTrainers8mths SoilCultivationandTillingActivities AgriculturalSpecialists/ AgriculturalEquipment Consultant/ LocalTrainers4mths SoilsPreparedandSeedsPlanted AgriculturalSpecialists/ AgriculturalEquipment Consultant/ LocalTrainers4mths DeployAgriculturalSpecialistsProjectManager8mths DeployAgriculturalEquipmentConsultantProjectManager4mths DeployLocalLabourAssistantsProjectManager8mths DeployMonitoringandEvaluationOfficerProjectManager1mth EndofYearAuditAccountant1mth
  31. 31. 31 Annex 3 - Activity Schedule Year 2 Annex 4 - Activity Schedule Year 3 Activity Responsibility Time Mth 1 Mth 2 Mth 3 Mth 4 Mth 5 Mth 6 Mth 7 Mth 8 Mth 9 Mth 10 Mth 11 Mth 12 Phase 2 - Continuing teaching intensive sustainable farming practices and ensuring successful implementation (yield assessment of crops) Agricultural Specialists/ Agricultural Equipment Consultant/ Local Trainers 12 mths Deploy Monitoring & Evaluation Project Manager 3 mths Workshops focused on self- sustainablity Agricultural Specialists/ Local Trainers 2 mths Workshops focused on self- marketing for farmers Business and Marketing Consultant/ Project Manager 2 mths Deploy Agricultural Specialists (3) Project Manager 12 mths Deploy Business and Marketing Consultant Project Manager 2 mths Deploy Local Labour Assistants (4) Project Manager 12 mths Deploy Agricultural Equipment Consultant Project Manager 3 mths End of Year Audit Accountant 1 mth Activity Responsibility Time Mth 1 Mth 2 Mth 3 Mth 4 Mth 5 Mth 6 Mth 7 Mth 8 Mth 9 Mth 10 Mth 11 M12 Phase 3 - Solidifying intensive sustainable farming practices and ensuring successful implementation (yield assessment of crops) Agricultural Specialists/ Agricultural Equipment Consultant/ Local Trainers 12 mths Deploy Business and Marketing Consultant Project Manager 9 mths Deploy Monitoring and Evaluation Project Manager 5 mths Workshops focused on self- sustainability Agricultural Specialists/ 3 mths Workshops focused on self-marketing for farmers Business and Marketing Consultant 3 mths Phasing out office/accomodation - selling furnishings Project Manager 3 mths Partnering farmers with FIDES - Micro- financing Project Manager 3 mths Transfering Ownership of Equipment Project Manager 4 mths End of Year Audit Accountant 1 mth
  32. 32. 32 Appendix 5 – Budget for NIAI Budget Line and Item Description USAID $ US % of Total Budget Office Equipment and Goods Office Supplies $40,000 1 Vehicles (cars) $200,000 6.1 Fuel $950,000 29.1 Agricultural Equipment and Goods Machinery $535,000 16.4 Vehicles (trucks) $10,000 0.3 Irrigation Equipment $400,000 12.2 Fertilizer $30,000 0.9 Salaries $580,000 17.7 Registration Fees Expat Visas $400 0.01 NGO $600 0.01 Accomodation and Rentals Office Rental Winhoek $72,000 2.2 Office Rental/Accomodations Field Office $75,000 2.2 Accomodation Windhoek $60,000 1.8 Expat Flights (return) $9,000 0.2 Sub-Total: 2,962,000 Pending Importation fees $300,000 9.1 Total: 3,262,000