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How to conduct a project lessons learned review
Author: PM Majik
Copyright 2015. All rights reserved. www.pmmajik.com
Contents
1.0 Purpose of this presentation
2.0 Purpose of Lessons Learned / Project Close Review
3.0 When it is beneficial ...
1.0 Purpose of this presentation
The purpose of this presentation is to provide an understanding of the project review /
l...
2.0 Purpose Lessons Learned (project close) Review
What is a Lessons Learned Review
Very simply it is the formal process, ...
3.0 When it is beneficial to conduct a review
Most people think you only conduct Lessons Learned at the end of the project...
4.0 Project Closure Review Process
Even if you do not take the chance for early reviews, you should always conduct a
revie...
5.0 Review Structure
For reviews to be successful and allow consolidation with reviews from other projects,
you need struc...
6.0 Summary
• Lessons Learned / Project Closure Reviews are a very important tool to deliver
value to an organisation.
• K...
7.0 PMO resources
If you want more information, visit www.pmmajik.com where you will find lots of project
and PMO resource...
7.0 PMO resources
Copyright 2015. All rights reserved. www.pmmajik.com
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How to conduct a project lessons learned review

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Simple guide to the steps to conduct a project lessons learned review. Includes links to extra resources that provide more detail, including when to schedule a review.

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How to conduct a project lessons learned review

  1. 1. How to conduct a project lessons learned review Author: PM Majik Copyright 2015. All rights reserved. www.pmmajik.com
  2. 2. Contents 1.0 Purpose of this presentation 2.0 Purpose of Lessons Learned / Project Close Review 3.0 When it is beneficial to conduct a review 4.0 Project closure review process 5.0 Review structure 6.0 Summary 7.0 Contact details Copyright 2015. All rights reserved. www.pmmajik.com
  3. 3. 1.0 Purpose of this presentation The purpose of this presentation is to provide an understanding of the project review / lessons learned process and how it can help an organisation improve the outcomes of their projects. Approach This presentation provides guidance by: •Purpose of the Lessons Learned Review •When it is beneficial to conduct a review •The project review at the close of a project •Review structure •Summary •Additional resources This presentation draws on the 4 part series on the practicalpmo.com website. Links can be found to the relevant articles for more information. I strongly recommend you read the additional resources as they provide the detail to support each slide. Copyright 2015. All rights reserved. www.pmmajik.com
  4. 4. 2.0 Purpose Lessons Learned (project close) Review What is a Lessons Learned Review Very simply it is the formal process, usually at the end of a project, to review what went well and what did not go well. Objective of a Lessons Learned Review The high level objectives are to: •Identify what went well so the processes and techniques can be replicated •Identify what did not go well so that other projects can avoid making the same mistakes The principle being to learn from the good and bad so other projects benefit and have a high probability of success. Additional Resource http://www.pmmajik.com/project-pmo-lessons-learned-overview/ Copyright 2015. All rights reserved. www.pmmajik.com
  5. 5. 3.0 When it is beneficial to conduct a review Most people think you only conduct Lessons Learned at the end of the project – this is not true, there are other opportunities to conduct reviews that allow for early learning (and benefit). Mobilisation – check for learning's from other similar projects to avoid mistakes Tollgate – conduct reviews at the achievement of key milestones so as to make changes that will help both the project and wider organisation Change Request – usually they are the result of an impact. Find out the cause and then embed changes Project Closure – most used review to understand the good and the bad Additional Resource http://www.pmmajik.com/conduct-project-lessons-learned-review/ Copyright 2015. All rights reserved. www.pmmajik.com
  6. 6. 4.0 Project Closure Review Process Even if you do not take the chance for early reviews, you should always conduct a review at the end of the project as part of formal project closure. The approach should be simple: Review Selection – approach for selecting when reviews are executed Set Up Reviews – schedule and communicate review Execute Review – 1:1 meetings, template submission, workshop Analyse Findings – review inputs to establish themes Actions – agree actions and embed change in project and wider organisation Additional Resource http://www.pmmajik.com/project-review-close-project/ Copyright 2015. All rights reserved. www.pmmajik.com
  7. 7. 5.0 Review Structure For reviews to be successful and allow consolidation with reviews from other projects, you need structure and process. Template Structure Overall Performance – outcomes, scope, schedule, budget, benefits Project Processes – initiation, requirements, implementation, control, closure Project Team – performance Budget – sufficient budget, approval. Management Outcomes – deliver required outcomes, measured Findings – the good, the bad, actions Additional Resource http://www.pmmajik.com/project-close-review/ Copyright 2015. All rights reserved. www.pmmajik.com
  8. 8. 6.0 Summary • Lessons Learned / Project Closure Reviews are a very important tool to deliver value to an organisation. • Knowing what went well means that the techniques and proce3sses can be used by other projects. • Knowing what did not go well can help other projects avoid the same mistakes. • Both should result in a higher probability of successful project delivery. • The PMO can play an important role in driving the process, consolidating results, identifying themes and embedding the change Copyright 2015. All rights reserved. www.pmmajik.com
  9. 9. 7.0 PMO resources If you want more information, visit www.pmmajik.com where you will find lots of project and PMO resources including the FREE guide, 7 Steps to Set-Up a PMO. Visit http://www.pmmajik.com/set-pmo/ PM Majik Website On the PM Majik website you will find over 100 articles that contain practical and pragmatic tips and insights for designing, mobilising and managing a PMO. New articles are added weekly. Topic requests are encouraged from the community. Copyright 2015. All rights reserved. www.pmmajik.com
  10. 10. 7.0 PMO resources Copyright 2015. All rights reserved. www.pmmajik.com

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