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Pre tour with ef lgm version

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Pre tour with ef lgm version

  1. 1. Pre-Departure What To Know Before You Go Susan McGann, Group Leader Pam Farmer, Group Leader
  2. 2. Recruiting: When Do We Start? <ul><li>Plan early and communicate </li></ul><ul><li>Talk about it and ask others to talk about it </li></ul><ul><li>Send letters to parents a year in advance </li></ul><ul><li>Create a sense of urgency </li></ul>We always recruit!
  3. 3. Why and How Do We Encourage Participants to Enroll Early? <ul><li>Peace of mind that your trip is filled </li></ul><ul><li>Choice of roommates </li></ul><ul><li>EF incentives for early sign ups for travelers and you! </li></ul>Book Three Over Your Estimate
  4. 4. How Does EF Help Us Recruit? <ul><li>Great posters </li></ul><ul><li>Colored brochures & itineraries </li></ul><ul><li>User-friendly web site </li></ul><ul><li>Fundraising ideas </li></ul>
  5. 5. A Group Leader’s Guide to a Well Prepared Trip <ul><li>Binder </li></ul><ul><li>Trip Guide </li></ul><ul><li>“ Groupitos” </li></ul><ul><li>Sign out sheets </li></ul><ul><li>Copies of everything </li></ul><ul><li>Make up trivia questions and scavenger hunt </li></ul><ul><li>Recordings of music from the host countries </li></ul><ul><li>EF Blue Bag! </li></ul>
  6. 6. How Do We Stay Organized? Ours includes: THE BINDER! <ul><li>EF telephone numbers </li></ul><ul><li>Tour guide contact information </li></ul><ul><li>Educational information and city guides </li></ul><ul><li>“ Groupito” lists </li></ul><ul><li>Hotel and flight information </li></ul><ul><li>Day by day itinerary </li></ul><ul><li>Hotel copies of passport numbers </li></ul><ul><li>Passport copies </li></ul><ul><li>Rooming lists </li></ul><ul><li>Emergency contact information and phone-chain chart </li></ul><ul><li>Status reports </li></ul><ul><li>Tip envelopes </li></ul><ul><li>Trivia game and answers </li></ul>
  7. 8. How Do We Prepare Our Travelers and Set Expectations ? <ul><li>Meet with your group </li></ul><ul><li>Trip Insurance??????? </li></ul><ul><li>Tour and date changes; encourage flexibility </li></ul><ul><li>Prepare for cultural differences </li></ul><ul><li>Packing tips </li></ul><ul><li>Arrange transportation </li></ul><ul><li>Calling cards </li></ul>
  8. 10. Travelers Checks Activate the AAA cards before you leave the USA
  9. 14. Stay tuned for more tips for your On-Tour Experience!

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