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Subrecipient training
- 1. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Welcome to SHSGP sub-recipient training
- 2. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Agenda 1. The Basics 2. New This Year • The Template • The MOU • The Worksheet • On-site monitoring • Equipment inspections 3. Examples 4. Q&A 5. Call if you have questions 6. Handouts 7. Deadlines
- 3. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 The Basics • We don’t have the dollar amount yet for Marin • We’ll send you the dollar amount as soon as we receive it • We expect to receive approval to purchase in November but it could be later • Plan your projects as bare- bones, nice to have, and blue-sky • Grant requirements have been tightened, so there will be additional work to be performed for each project
- 4. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 New This Year • The Template • The MOU • The Worksheet • On-site Monitoring • Equipment Inspections
- 5. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 The Template • Project Description • EPLS printout • Include sales tax & shipping • Three bids • Quotes must be good until the first of the year
- 6. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 The MOU • Resulted from audit findings • Sub-recipients will have to execute after the award is made and before purchasing can start • Must have signatures of legal authority for your agency • If your agency is audited, we have to be cc’d on the audit results • Contains specific duties of the sub-recipients for maintenance, insurance, other requirements
- 7. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 The Worksheet • Fill out the project ledger and one related worksheet page per project • The related pages are equipment, training, plannin g, or exercise page • Fill out the page that covers the scope of your project • Fly ups and drop down menus are provided for reference
- 8. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 On-site Monitoring • Audit requirement • Once per year • Financial audits • Will need procurement info as well as audit results from Federal agencies
- 9. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Equipment Inspections • Audit requirement • Equipment must be in working order • Serial numbers must match those provided on the worksheet
- 10. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Examples • I’m buying 20 widgets but the vendor has reduced the price, so I can get 30 for the same cost. Can I buy them? • A training project included a buffet dinner. I bought a glass of wine at the cash bar. Can I submit my receipt for the wine as part of my training expenses? • The vendor did not include sales tax in the quote. May I bill it to the grant?
- 11. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Q&A You ask me!
- 12. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Call if you have questions! And please, keep OES in the loop. ogrants@marinsheriff.org 415-473-6872 But MSY is more likely to answer by e-mail.
- 13. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Handouts These handouts will be provided by e-mail after the meeting • Template • MOU • Worksheets • A copy of this presentation if you want it
- 14. State Homeland Security Grant Program 2012 Grant Application Training June 4, 2012 Deadlines • Templates are due by 5 PM on June 25, 2012 • There was a typo in my e-mail that announced the funding. We do not need the templates on SUNDAY, June 24. We need them on MONDAY, June 25. • Approval Authority Board Meeting will take place on June 29, 10 AM to 1 PM. • Please prepare 3 minute presentations including Q & A for the Board