1. Project Name
Objectives
Organizing Committee
Date Started
Date Ended
Tropical Orange
1. Give informal education to children in Bandung with various backgrounds and conditions.
2. Build awareness and develop children’s knowledge on world issues
3. Make interesting activities to stimulate children’s creativity
4. Build awareness of Bandung residents on children issues
5. .
OCP: Aprasya L
OC Comm: Novia M
OC Program: Cicilia W
OC Exchange: Nisfiani I
OC Finance: Audri M
OC Marketing: Racy N
02 July 2013
Evaluation Sheet
04 August 2013
2. OPENING EVENT
Venue
Number of Participant
Event:
Event Description
Fabrik, Jl Martadinata 107
120 (because join with other projects grand opening)
To gather all EPs from all the projects in LC Bandung. Tropical Orange EPs involved in performing their yell-yell.
Content of the event was yell2 from projects, angklung performance from ITB EPs, cutting ribbon ceremony as
the symbolic event for opening.
The event was held in Fabrik, 12 July 2013 from 6pm until 8pm. All projects in LC Bandung participated in this
event so there were many attendants. This event helped in making our EPs get to know more about each
others.
Evaluation Sheet
3. LEARNING EVENT I
Venue
Number of Participant
Event:
Event Description
William Booth Girls Orphanage,/WB Putra Maranatha Boys Orphanage/PM, SOS Village – Kinderdorf/SOS
Range from 10 - 30
Every week EPs teach in orphanage. EPs are responsible to deliver the materials in a fun and educative way to the children.
EP buddies and Ocs act as the translator for them. EPs are divided into two groups: Team A is responsible for WB and Team
B is responsible for PM and SOS. Each session is led by one team leader (rolling every EP get the chance to be team
leader) and they have to make report of the program to be submitted to OC Program.
Sessions of the class:
-Introduction about EPs countries
-World Issues: Environment
-World Issues: Health
-World Issues: Diversity
-Preparation for closing performance
Evaluation Sheet
4. LEARNING EVENT II
Venue
Number of Participant
Event:
Event Description
Brick and Wood, Jl Cihampelas TFT/Training For Trainers with Beruang Matahari (BM)
10 EPs, 10 trainers from BM, 6 OCs
TFT starts at 10am until 12pm. The materials delivered by BM is about children characteristic and how to
approach them. TFT was interactive because the EPs had to do some physical exercise and simulation of class.
BM was very informational and giving details about orphans in Bandung.
Evaluation Sheet
5. LEARNING EVENT IIi
Venue
Number of Participant
Event:
Event Description
RSHS NGO Visit to Happy Play
RMHR NGO Visit
10 EPs, 6 Happy Play, 15 RMHR
Happy Play: Help the NGO to do social activity in entertaining sick children in RSHS waiting room for patient. EPs
approached the children and ask them to play together.
RMHR: EPs get information about street children and condition of unfortunate community in Bandung. EPs had
jamming session with them and visit their performance.
Evaluation Sheet
6. CLOSING EVENT
Venue
Number of Participant
Event:
Event Description
Kambingsoon, Jl Juanda 420
40 children, 10 EPs, 10 AIESECers, 20 Hostfam & EP buddies, 6 Ocs
The event starts at 3pm. Content of the event:
-Performance from WB and PM: both perform dance with EPs
-Saman performance from EP
-Balloon release: kids put wishes on balloon and fly them
-Global Village
-Performance from RMHR
-Games 17an
-EP time: video from OC, individual performance from 2 EPs, bye bye session
Evaluation Sheet
7. OC Evaluation:
OC Job Description (Detail)
OC Strength
OC Weaknesses
OCP: family & professional atmosphere, Ensure the planning of Project and preparation of OC done well, Ensure involvement of stakeholders in
PboX, Ensure the delivery of life changing experience to EP together with Ocs, Control sustainability of projects, Responsible for development
of team member
OC Exchange: Responsible in taking care of EPs needs, Finding an Indonesian Buddy for Eps, Making sure EPs have a good time in the
project, Ensure the delivery of life changing experience to EP together with Ocs, OC FINANCE: Responsible in making budget plan for every
project’s activitie, Responsible for managing fundraising activities, OC Marketing: Responsible in finding partner, responsible in maintain
relationship with partners OC Comm: Responsible in handling promotional activities of the project, Responsible to make booklet OC Event:
Create a clear description and planning for every event in the project and ensure the implementation,Responsible for logistic and
transportation related to project’s event OC
,
,
,Good synergy between OCs, always excited,workfast , flexible, friendly, have good synergy with ep buddies and
eps
Lack of leadership from OCP, lack of experience
Evaluation Sheet
8. Suggestion & Critics of OC Performance
OC Target (CSFs)
OC Measurement of Success (KPIs)
Improve the communication between Ocs to avoid misunderstanding
More bonding to make Ocs have sense of belonging
Ocs should be proactive to ask for coaching to functional related or previous OCs
Be on time
Attached: Attachment 1
Attached: Attachment 1
Evaluation Sheet
11. OC Evaluation:
Actual Marketing List Contacted and Status
Actual Promotions of Projects
Unpredictable Things Occured
sahabat kota = wilma = accepted
kinderdorf = eka = accepted
happy play = dini = accepted
beruang matahari = Reza = accepted
listra = nadia – accepted
RMHR = yala = accepted
-Live updated from twitter, facebook, blog, instagram, and path.
-virtual poster for facebook
-cooperate with internal media from UNPAR such as: URS, ORANJE magazine, Warta Himahi, 911
-broadcast message in BBM
EP buddies were surprisingly cooperative, EPs were not too much complaining about the project, Ocs could do
well without much commandments from OCP, Some EPs want to have longer duration of work in orphanages,
EPs were not too excited about Listra and Happy Play sessions, EPs are so attached to RMHR and so are they,
Some EPs have initiative to visit other NGOs and hospital to do social work
Evaluation Sheet
14. OPENING EVENT
Event Evaluation:
Weaknesses
Strengths
Critics and Suggestion
not well coordinated, EPs were staying in groups instead of mixed, sudden Change of venue one day before the
event, uncoordinated food distribution, have to pay more fee than planned, place was too small so the
attendance couldnt enjoy the event.
Eps can meet fellow eps from other projects, Tropical Orange EPs had a good quality time together with the Ocs
and EP buddies, performance from EP concept was well planned by OC Program of Tropical Orange who
alongside other OC Programs from other projects
There should be a MoU with the plaace/restaurant where the event will be held
Place should cover all attendants and make sure they are satisfied
If there will be a grand opening next time there should be a specialized OC team for the event, not take from
projects’ Ocs.
Evaluation Sheet
15. LEARNING EVENT I
Event Rundown
-Introduction & Get to Know:
1 hour for introduction, 1 hour for icebreaking games
-Get to know EP countries:
1,5 hours for country presentation from EPs, the rest is for drawing flags from EPs’ countries
-English time:
1.5 hours for teaching colors & numbers, the rest is for games
-World Issues: Environment:
1 hour for teaching them about recycling, 1 hour for garbage sorting game
-World Issues: Health
1 hour for videos of health, 1 hour for performance rehearsal & games
-World Issues: Diversity
1 hour for videos and presentation about race, continents, religions, 1 hour for performance rehearsal & games
Evaluation Sheet
16. LEARNING EVENT I
Event Evaluation:
Weaknesses
Strengths
Critics and Suggestion
Sessions were canceled a few times because William booth and putra maranatha didn’t have fixed schedule for
us
Sometimes the kids hard to be managed
Some OC or EP buddies do not always have the initiative to help translate or control the kids
Some EPs are busy playing with kids or gadgets that they don’t pay attention to the presenter
EPs love the children and the children love them too so both parties are excited about lessons
SOS village had their own utilities for their children (e.g crayon)
Place of the orphanage is so big
Every team leader has prepared the session well
William booth and putra maranatha should have a fixed schedule for us.
OC and EP buddies should have more initiative to help translation or control kids
EPs should respect each other and get the kids to pay attention to the presenter
Evaluation Sheet
17.
18. LEARNING EVENT II
Event Rundown
LEARNING EVENT II
10.00-10.30: Introduction of EPs, Ocs, and Beruang Matahari team
10.30-11.00: Theory of children behavior from Beruang Matahari team
11.00-12.00: Simulation of games made by each EP team (Beruang Matahari team acted as the children)
12.00-13.00: Evaluation & lunchtime
Evaluation Sheet
19. Event Evaluation:
Weaknesses
Strengths
Critics and Suggestion
Some EPs showed their boredom when Beruang Matahari team explained about the theory
Material was well prepared and well delivered
Effective word and phrases to explain the theory so EPs understand what they said
Venue has adequate equipments (e.g big space, projector, screen)
EPs should respect partner by not showing their boredom
Beruang Matahari should be maintained to be a partner in the next projects
Evaluation Sheet
20. LEARNING EVENT III
Event Rundown
LEARNING EVENT III
NGO visit to Happy Play:
9.00-12.00: play with kids in the children clinic
NGO visit to RMHR:
4.00-6.00: Jamming with RMHR while waiting for breakfasting time
Evaluation Sheet
21. Event Evaluation:
Weaknesses
Strengths
Critics and Suggestion
Happy Play (children clinic RSHS):
place was too small for all EPs
not so many children to play with
EPs showing boredom when there are not so many children
Kids are shy to EPs so they just watch the EPs from a distance
Some EPs can interact with the kids
EPs get along well with RMHR
Make a clearer activity for example helping Happy Play create puppet show
We have to give them more benefit by involving them in our event
Evaluation Sheet
22. CLOSING EVENT
Event Rundown
13.00-13.30 OC+EP stan
13.30-14.30 Decoration & Preparation
14.30-15.00 Attendants coming & photo booth
15.00-15.02 Opening by MC
15.02-15.05 LCVP iGCDP Speech
15.05-15.08 OCP Speech
15.08-15.10 Video teaser
15.10-15.20 EP Yell2
15.20-15.30 Video SOS (with expl. From OCP)
15.30-15.40 Performance from WB+EP
15.40-15.50 Performance from PM+EP
15.50-16.00 Balloon time + Sugar Cube (put in)
16.00-16.10 Certificate for partners
16.10-16.15 Saman dance from EP
16.15-17.00 Enjoy Global Village
17.00-17.15 Performance from RMHR
17.15-17.45 Games 17an
17.45-18.15 Break fasting + Certificate & Best EP
18.15-20.00 EP Time
Evaluation Sheet
23. CLOSING EVENT
Event Evaluation:
Weaknesses
Strengths
Critics and Suggestion
Place was too small, Video from SOS was not played, Technical problem because the operator from
Kambingsoon came late, The electricity went out for a while, Some event went later than it supposed to be in
the rundown, children just grab everything out from Global Village without thinking, children are hard to be told
to sit down
70% partner attended and some participated in the event, The event started on time, EP buddies & hostfam
come & some even involved in the event, children participated as performers, Sugar cube was filled by
attendants, Global Village was conducted successfully, MCVP iGCDP Indonesia came and gave speech & symbolic
certificates, most attendants (except children) stayed until the end of the event, EPs involved in concepting &
execution of the event, ambience was warm, fun and friendly, the event ran smoothly and everything was
fulfilled even though there were some delays due to the childrens’ uncontrollable behavior
There should be a better coordination from Ocs and restaurant regarding technical matters
There should be a person in charge specifically for logistics
Evaluation Sheet
26. With the Reports above,
We, The OCs, also attach:
1. The Budget Proposal (planned)
2. The Realization of Budget (actual)
3. Documentation of events such as photos or videos
Invoices, MoU, Letters, and any other documents of the event
Date Project Report Submitted: 18August 2013
27. Good Case Practices
Bad Case Practices
CONTROLLER EVALUATION
Have a good coordination with the ep buddy
Involving partner in the closing events
Hostfamily engagement
Energetic oc even the project in the transition
Because the ocp is not an aiesecerso he sometimes cant managed the project well
Lack of tracking from the oc
The oc didn’t get any coaching for each functional
Partner changes the timeline in a sudden
Filled by
Controller
