1. Selecting Services
Contractors
Show Management, Exhibitors,
and Attendees All Use Them

2. Types of Contractors
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Official
Exclusive
Preferred
Exhibitor Appointed
Specialty

3. What Can Be Outsourced
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What is Outsourcing?
Management
Housing
Registration
Auditing
Exhibit Sales
Sponsorship Sales
Audience Acquisition

7. RFP for Management Company
•Site Selection
•Contract Negotiation
•Online and On-site Registration
•Marketing and Communications
•Attendee, Exhibitor and Sponsor
Generation
•Off-site special events

8. More Management Functions
•Virtual Events
•Hybrid Meetings
•Conference Schedule Development
•Content Design and Management
•Housing and Room Block Management
•Exhibit/Sponsor Sales and Administration
•Food and Beverage

9. Other Contractors
• Sponsorship Boost
– http://www.sponsorshipboost.com/about-us/whyoutsource/
• NTP
– http://www.ntpshow.com/
• Kellen
– http://kellencompany.com
• Exhibit Surveys, Inc.
– www.exhibitsurveys.com

10. What Is a Contract?
• Legally Binding Agreement
• Three Elements
– Offer
– Acceptance
– Consideration
• Legally Capable

11. What Does The Contract Do?
• Defines The Rights And Duties Of
Contractual Partners, Time And Type Of
Performance, Terms Of Payment, Liability
And Responsibility In Case Of Dispute
• Forces Parties To Confront Details For An
Event

12. Contract Checklist
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Identification Of The Parties
Clear Definition Of Terms
Payment
Default And/Or Breach Of Contract
Insurance
Indemnification
Termination/Cancellation
Dispute Resolution
Legal System

13. Managing Relationships
• True Partners?
• Transactions vs. Relationships