AIESEC in Indonesia

1. Yes! We are Safe and
Legal

2. Objec&ve
• To
underline
AIESEC
Indonesia
legal
base
• Deeper
understanding
AIESEC
Indonesia
legal
issue
• How
to
run
our
opera&on
legally

3. WHY
LEGAL
IS
IMPORTANT?

4. Not
Everyone
in
the
En-ty
Understand
-­‐>
concern
about
Legal
related
ma;ers
Meanwhile
most
of
our
products
/
opera-ons
are
dealing
with
legal
Jurisdic-on

5. OUR CURRENT
CONDITION
Yes,
We
are
Legal
J

7. • R e g i s t e r e d
a s
P r o fi t
Associa0on
under
the
law
of
Indonesia
• Back
again
to
AIESEC
Way,
our
associa0on
has
member
who
interested
in
world
issues,
management
and
leadership.
• But,
for
the
sake
of
youth
d e v e l o p m e n t ,
w e
a r e
providing
the
opportuni0es
t h r o u g h
l e a d e r s h i p
experiences
program
• We
paid
taxes
and
we
already
have
new
charter
for
1415.

8. • Legal
brand
of
AIESEC
from
2011
–
2021
• E v e r y
p a r t n e r s h i p
proposal
has
to
find
the
alignment
with
our
organiza0on
to
be
the
p a r t
o f
y o u t h
development

9. Opera-onal
Fraud
• Operational
– Re – imbursement System: comparing the Expense plan and
expense report to measure the performances of every function.
• Exchange Tracking:
– Money Collection System (Mostly exchange fee and matching
fee hard to be tracked)
– Exchange Tracking (Form Status and Form Type) =
Corruption Detection

10. LEGAL

11. Aknowledgement
Le;er
from
University
Policy
SOP
Compendium
University
Based

12. Every
ac-vity
under
AIESEC
Indonesia
Charter
should
be
updated
Has
office
outside
university
Acknowledgement
le;er
from
university
Policy
SOP
Compendium
in
Indonesia
Special
Case
for
City
Based
LC

13. VISA

14. Pre
Arrival
Prepara&on
(IL
TN
AN,
Country
–
Related
Requirements)
Social
Cultural
Visa
Applica&on
Arrival

15. The
purpose
of
this
visa
is
to
visit
friends
/
rela&onships,
social
-­‐
cultural
or
educa)onal
exchange
With
this
visa
you
are
not
allowed
to
do
business
ac&vi&es
in
Indonesia
or
to
take
up
employment.
Sponsorship
is
required
by
an
Indonesian
ci&zen
or
associa&on
or
company
or
community.
You
need
to
supply
the
following
documents

18. Notes
:
Notes
:
AS
LONG
AS
WE
STAY
COMMITTED
TO
OUR
NEW
BUSINESS
MODEL!

19. VISA CASES
1. Currently people from USA and Netherlands
cannot obtain visa socio culture, we need a
letter from Indonesian Immigration for
them. How can we solve it as one entity?
2. EP from Vietnam coming to Indonesia and
forget to apply Socio Culture Visa, what will
we do as one entity?
3. Pakistan become a “harm list” in
Immigration office. What we have to do?
4. Wrong Expectation of “SALARY” and
“WORKING EXPERIENCE” when we
have to use SOCIO CULTURAL VISA.
What will you do?

20. 5. EP
extend
his/her
own
visa
in
imigra-on
then
the
immigra-on
office
call
AIESECER
to
be
interrogated
because
the
EP
said
he/she
is
“working”.
What
will
you
do
and
how
will
you
communicate
to
immigra-on
and
other
stake
holders?
6. The
EP
Lost
his/her
passpor,
what
will
you
do?
7. The
end
of
second
month
the
TN
directly
pay
allowance
to
Ep
because
they
think
it
is
OK.
Apparently
nothing
and
the
EP
live
normally.
What
do
you
think?
What
will
you
do?
Why?

21. DISCUSSION
TIME!!

22. Risk Management Policy and Control
Procedure
1. Identify as accidents or injuries, fatal illness
or disease, fraud, legal matters problem
(ICX Legality, Visa and other legal
document that loss), Contract Risk,
Harrashment or Discrimination in the bases
of race, colour and sex, asset/money
thievery, Conferences, CEEDer or Study
Tour.
2. You can refer to Risk Management Policy
Fi r st U p d ate an d Gl ob al S af ety
Management Guideline from XPP files on
May 2013.

23. Wrap up
“Governance tools is not only about a bunch of beautiful
words in the paper. But its a management control of our
operation. Following all of the list able to increase our
result, because we are following every process that we’ve
been promising before”

24. Thanks
J