SGA Records and Information Part 2 Roundtable 2016

1. Records & Information Systems Roundtable
SGA Fall Gas Conference & Expo
October 26, 2016

2. Who has responsibility in your
organization?
Administrative
Services/Facilities
21%
Legal
21%
Compliance/Regulatory
7%
Information Technology
18%
Executive Office
10%
Nobody
5%
Other
18%

3. Which groups are supportive?

4. How frequently is RIM training
completed?
Annually or more
23%
Every 2 years
12%
Less than every 2 years
12%
Only when role is
assigned
27%
None
26%

5. Which are the most significant
challenges for your program?

6. Automated Processes

7. Imaging

8. Program Maturity

9. Industry-specific data
 Energy is typically lagging in regards to
electronic records
56% of Oil and Gas responses said they used
some form of automated deletion of electronic
communication, such as email.

10. Industry-specific data
 78% of responders said that there was an
over preservation of material due to how
legal holds are written or applied.

11. Industry-specific data
 Oil and gas industries do less training of
any kind across the board when compared
to the industry in general

12. Industry-specific data
 The average number of record series per
company was 100-249
 Most responders desired fewer series

13. Industry-specific data
 On site storage center automated
destruction takes place in 4% of oil and
gas as opposed to 7% for all industries
 Off-site: 12% for energy, 15% for all

14. Industry-specific data
 Automated deletion for SharePoint:
Energy industry:
 4% fully automated
 36% partially automated
All:
 5% fully
 23% partially

15. Industry-specific data
 Automated deletion for network and
shared drives:
Energy industry:
 4% fully automated
 26% partially automated
All:
 6% fully
 19% partially

16. Resources
 ARMA
 AIIM
 MER Conference
 Listserv
 IGI

17. Thank you!
Josh Komarek, CRM
Records and Information Management Manager
Office (270) 852-4948
Mobile (270) 231-9343
joshua.komarek@sscgp.com
Twitter: @joshkomarek
Linkedin: Josh Komarek, CRM
Slideshare: Josh Komarek