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I N T E R N AT I O N A L A S S O C I AT I O N O F M U S E U M FA C I L I T Y A D M I N I S T R AT O R S




                                     VOLUME 7
                                     NUMBER 1    PAPYRUS                                                                                                         SPRING
                                                                                                                                                                  2006




                                     L.A. Confidential — The 16th Annual IAMFA
                                     Conference 2006
                                     Join us in Los Angeles from September 17 to 20, 2006              the site of a private mansion owned by John P. Jones, a
                                     for this year’s Annual IAMFA Conference. The Los Angeles          former U.S. Senator and the founder of Santa Monica, the
                                     County Museum of Art, the Museum of Contemporary Art,             Fairmont Miramar Hotel Santa Monica has served as an
                                     and the J. Paul Getty Center will be your hosts for this year’s   exclusive playground for Hollywood celebrities, and a quiet
                                     event. During the conference, we will be visiting numerous        retreat for guests, since 1921. Please visit the IAMFA website
                                     Los Angeles museums, so prepare for plenty of touring             at www.iamfa.org to register for this year’s conference. The
                                     and presentations on topics of interest to you as museum          registration sheet will ask you to contact the hotel directly
                                     facility managers.                                                to make reservations — please don’t forget to mention
                                        Given the extent and cultural diversity of the Los Angeles     the IAMFA conference to receive the special rate for
                                     area, it is sure to offer something for everyone. Hollywood       conference attendees.
                                     and L.A.’s beach culture are part of the collective image of          Los Angeles has more than 80 stage theaters and 300
                                     Los Angeles — to say nothing of the fact there are more           museums — more than any city in the country. Our desert
                                     museums in Los Angeles than in any other city in the United       image of a water oasis with palm trees everywhere has
                                     States. Some of the best hotels in the world are also located     an annual rainfall of only 15 inches (38 cm). Los Angeles
                                     here, including Santa Monica’s Fairmont Miramar Hotel             is rimmed with miles of beaches, and its shipping port is
                                     where we’ve arranged accommodations. Take a look at               not only the busiest in the U.S. but one of the busiest in
                                     the hotel by visiting their website at www.fairmont.com/          the world. September is a wonderful time of year to visit
                                     santamonica. Nestled atop the scenic bluffs of Santa Monica       Los Angeles. Temperatures are mild, with cool evenings.
                                     beach, it has panoramic views of the Pacific Ocean. Originally                                                continued on page 2
JOHN STEPHENS ©J. PAUL GETTY TRUST




                                                                                                                   INSIDE THIS ISSUE
                                                                                                                   Message from the President . . . . .            3

                                                                                                                   Fire Protection and the
                                                                                                                   British Library Repository . . . . . . .        4

                                                                                                                   The 2005 IAMFA Conference
                                                                                                                   in Bilbao . . . . . . . . . . . . . . . . . . . 13

                                                                                                                   The Guest Perspective on the
                                                                                                                   IAMFA Annual Conference . . . . . . 16

                                                                                                                   Regional Chapters . . . . . . . . . . . . 17

                                                                                                                   IAMFA Members Directory 2006 . . 19

                                                                                                                   2005 Benchmarking Review . . . . . 24

                                                                                                                   Benchmarking Update . . . . . . . . . 26

                                                                                                                   Letter from the Editor. . . . . . . . . . 28
                                     Aerial view of the Getty Center.
L.A. Confidential — continued from page 1

   The Getty Center (www.getty.edu) is the flagship                cities in the world, LACMA serves as a cultural “village green”
museum of the J. Paul Getty Trust. The 110-acre campus is          for the people who live in, work in, and visit Los Angeles.
located on a hill in the Brentwood section of Los Angeles.             Since its founding, LACMA has undergone an enormous
The Getty Center is high enough that on a clear day, it is         physical expansion, driven by its achievements in exhibi-
possible to see the snow at Big Bear as well as the Pacific        tion, collection and scholarship, as well as a growing role
Ocean and the entire Los Angeles basin. There are 86 acres         within the fabric of the Los Angeles community. Covering
of gardens and terraces, and 600 acres of surrounding hill-        more than 700,000 square feet, the museum currently includes
sides left in their natural state. Visitors are transported from   six buildings on Wilshire Boulevard’s “Miracle Mile”, between
the main parking area, three-quarters of a mile up the moun-       downtown Los Angeles and Beverly Hills.
tain on an emission-free electric tram that glides on a cushion        The Museum of Contemporary Art — MOCA
of air generated by electric blowers. This is the only tram        (www.moca.org) — is the only museum in Los Angeles
system of its kind on the West Coast of the United States.         devoted exclusively to contemporary art. Founded in 1979,
   The Getty Center collects and exhibits classical sculpture      MOCA is committed to the collection, presentation and
and art, European paintings, drawings, manuscripts, sculp-         interpretation of work produced since 1940 in all media,
ture, decorative arts and photographs. In 1997, the museum         and to the preservation of that work for future generations.
moved to its current location in Los Angeles, and the origi-       MOCA offers a variety of exhibitions, collections, educa-
nal Malibu museum, renamed the “Getty Villa”, was closed           tional events, and publications. The Museum is currently
for renovation.                                                    housed in three facilities: MOCA Grand Avenue, MOCA at
   The Villa re-opened in January, and we plan to include          The Geffen Contemporary in Little Tokyo, and MOCA at
a visit to the new Villa during this year’s conference. The        the Pacific Design Center in West Hollywood. If you love
Villa is dedicated to Greek, Roman, and Etruscan antiquities.      Contemporary Art, this is one of the finest museums in the
   The Los Angeles County Museum of Art, known locally             United States. Exhibitions are always mind-blowing, and
as LACMA (www.lacma.org), is the premier encyclopedic              leave you with a refreshing new look at contemporary art.
visual arts museum in the western United States. Originally            This year’s conference will feature an exciting Guest
established as part of the Los Angeles County Museum of            Program, including a day at Universal Studios. There will
Natural History, Science and the Arts in early 1900, it relo-      also be a harbor dinner cruise offering panoramic views
cated to its present 24-acre campus in the mid-Wilshire area       of the city and coastal areas.
in 1965. As an independent institution, the Museum has                 Lodging during the conference will be in Santa Monica
assembled a collection of approximately 100,000 works              near the beaches and the Santa Monica 3rd Street Promenade.
from around the world, spanning the history of art from            Please refer to the conference registration form at www.
ancient times to the present. Through its far-reaching col-        iamfa.org, and contact the hotel directly, mentioning the
lections and extensive public programs, the museum is              IAMFA conference when booking your room.
both a resource to, and a reflection of, the many cultural             We are looking forward to seeing everyone this
communities in Southern California.                                September in Los Angeles, and will do our very best
   As one of the region’s foremost public art museums,             to match the terrific experience at last year’s conference
located in the heart of one of the most culturally diverse         in Bilbao.
                                                                                                MARISSA ROTH




                                                                                                                                     MARISSA ROTH




The Los Angeles County Museum of Art.                              MOCA Grand Avenue.                          MOCA Grand Avenue.


2
Message from the President

                                           to publish this issue of Papyrus — his      begin to gather feedback from all IAMFA
                                           first since taking on this new role on      members on the priorities that IAMFA
                                           the Board of Directors. Dan will be         should be considering over the next
                    Guy Larocque,
                    President of IAMFA     looking for contributions of articles       five years. The establishment of the
                                           from members, so please be proactive        committees as discussed at the Stra-
                                           and share your experiences through          tegic Planning brainstorming session
Getting on with IAMFA                      a Papyrus article.                          in Bilbao is already one step ahead of
Business                                       John de Lucy has been very active in    this process, and is a positive initiative
It’s hard to believe that several months   putting order in the Regional Chapter       towards achieving IAMFA’s longer-term
have already past since our annual         lists and assisting Richard Kowalczyk       objectives.
conference in Bilbao. My family and        with the website updates, as well as            As you can see, IAMFA business
I thoroughly enjoyed the company of        making contact with Chapter members         continues to progress because of the
our colleagues and their spouses, our      to encourage activity in their regions.     dedication and hard work of your
hosts, and the hospitality of the Basque   John is also working on sending out         Board and of other IAMFA members.
people. I take this opportunity to once    letters to as many Presidents and CEOs      These efforts are truly appreciated and
again thank Rogelio Diez and Roberto       of Museums and Cultural Institutions in     I look forward to the future success of
Cearsolo for producing a truly wonder-     the world as possible. My membership        our association.
ful and very informative conference.       with ICOM has provided me with access
Their hard work, very structured orga-     to their membership lists, and I have       Guy Larocque, P.Eng.
nization, dedication and support from      been working with John on this task.        President, IAMFA
their staff and colleagues have made           You will be happy to know that
this conference one that we will never     IAMFA has created new committees
forget. I would also like to thank all     to perform more detailed work for the         IAMFA Board of Directors
of the speakers whose excellent pre-       Board of Directors. Each committee           President
sentations were most appreciated by        has a chairperson who will report to a       Guy Larocque
the delegates, encouraging much dis-       Board member, and may be composed            Canadian Museum of Civilization and
cussion among the IAMFA members            of all types of IAMFA members. The           Canadian War Museum, Gatineau, Canada
                                                                                        guy.larocque@civilization.ca
in attendance.                             committees established so far are the
    Since our annual conference last       Benchmarking Committee chaired by            V.P., Administration
                                                                                        Richard Kowalczyk
September, your Board of Directors has     Keith McClanahan of Facility Issues,         Smithsonian Institution, Washington, D.C.,
been busy working behind the scenes.       the Outreach Committee chaired by            USA
Richard Kowalczyk has updated our          John de Lucy, and a committee chaired        kowalczykr@nasm.si.edu
IAMFA website to include changes to        by Jack Plumb dealing with the U.K.          V.P., Regional Affairs
the Board of Directors, information on     emissions initiative, which aims at hav-     John de Lucy
the IAMFA 2006 Annual Conference in        ing buildings labeled with a recognized      The British Library, London, U.K.
Los Angeles, the new IAMFA Museum          standard such as the one proposed by         john.delucy@bl.uk

Benchmarks of Survey of Facility Man-      IAMFA. We expect that, as these com-         Treasurer
agement Practices, etc. I invite you all   mittees make progress in their respec-       Jim Moisson
                                                                                        Harvard University Art Museums,
to visit our website to stay abreast of    tive areas of responsibility, they will      Cambridge, MA, USA
our activities.                            be able to share their progress with         james_moisson@harvard.edu
    Jim Moisson has put a lot of effort    members through articles published
                                                                                        Secretary and Papyrus Editor
into working with our financial institu-   in future issues of Papyrus.                 Daniel H. Davies
tion to allow credit card payments for         Joe May has already made excellent       Smithsonian Institution, Washington, D.C.,
membership via the website. Because        progress with the planning of our 2006       USA
                                                                                        ddavies@si.edu
of his dedication to keeping IAMFA’s       Annual Conference in Los Angeles.
accounts in order, we are once again       This promises to be another excellent        Chairman — Conference 2006
this year operating with a surplus. Jim    conference, and I urge you to visit our      Joseph E. May
                                                                                        J. Paul Getty Trust, Los Angeles, CA, USA
is also preparing the IAMFA member-        website to obtain more information on        jmay@getty.edu
ship mail-out that you should have         dates and places.
received by now.                               Finally, the results of the strategic     For additional contact information,
    Your IAMFA Secretary and Papyrus       planning session that we had in Bilbao            please visit our website at
Editor, Dan Davies, has worked hard        are being organized, so that we can                     www.iamfa.org



                                                                                                                                    3
Fire Protection and
                                the British Library Repository
                                                            by John de Lucy

In recent years, the British Library has              Applying Section 6 of the British         standard has been identified which
identified a need to facilitate automa-           Standard to this repository is not simple,    could be similarly reviewed. However,
tion of its collections, leading to the           in that the repository is significantly       some relevant guidance on construction
creation of a new repository. The repos-          larger than the typical archive building      has been identified in the LPC Design
itory will be fully automated, delivering         for which the Code of Practice was            Guide for the fire protection of buildings
and receiving totes from a conveyor belt          written. In addition, with the exception      2000, and this is discussed within the
which connects to the smaller ancillary           of the ancillary staff area, it is a stand-   section on Fire Compartmentalization.
staff area (picking area) where books             alone building rather than being part             The risk of a serious fire occurring
are selected, then loaded for dispatch or         of a larger building, as is more typical.     in the archive building — given its
received for storage. The repository is           Finally, and possibly most significantly,     high level of protection against arson,
approximately 80 meters (262 feet) long,          it is not possible to remove one of the       and the fact that it is a modern build-
50 meters (164 feet) wide and 24 meters           main ignition risks (i.e., the automation     ing — remains low. As such, the fire-
(78 feet) high, providing a total volume          system), by isolating the electrical sup-     protection strategy will guard against a
of 96,000m3 (3.4 million cu. ft.)                 ply when not in use. The British Library      low-risk event that has high-potential
   The repository will store irreplace-           thus requested that possible approaches       consequences.
able documents, and the British Library           to fire prevention, detection and sup-            There are two main approaches to
requires that the repository should               pression be identified, the links between     fire protection:
comply as fully as possible with BS               them explained, and their costs set out.      1. Fire Prevention — preventing fires
(British Standard) 5454 “Recommenda-              The Library has also requested that the          from occurring in the first place.
tion for the storage and exhibition of            role of providing fire compartments
archival documents“. This Code of                 also be considered and explained.             2. Fire Suppression — containing or
Practice lays out the environmental con-              Given the unusual nature of the              extinguishing fires once they have
ditions that must be achieved, and the            repository, the approach adopted in              started.
measures that should be taken to limit            the United States — as outlined in
risk to the collection. Fire is identified as     NFPA 909 “Fire Protection of Cultural         Fire Prevention
a key risk, and Section 6 of the British          Resources” — has been reviewed to             General
Standard details the measures that                determine if there is any applicable          In principle, prevention offers the most
should be taken to mitigate against it.           guidance. No equivalent European              effective approach to fire protection




Artist’s rendition of the new British Library Repository.


4
because, if it can be prevented from              prevention strategy, it will be necessary      first line of defense is early detection
occurring, there will be no conse-                to apply a holistic approach which             and rapid powering-down. This enables
quential damage. To prevent a fire                eliminates all potential sources.              an investigation to determine if remedial
occurring you have to remove one                     Sources of ignition are not generally       action should be taken, such as the
of the following:                                 eliminated in commercial building con-         removal of faulty equipment. As dis-
                                                  struction, so practices adopted in the         cussed below, the new British Library
• fuel;
                                                  nuclear, offshore and chemical industry        Repository will be provided with a
• ignition source; or
                                                  were reviewed instead. Unlike com-             high-sensitivity fire-detection system,
• oxygen.                                         mercial construction, these industries         which should be able to detect an over-
                                                  do employ protected electrics to prevent       heating component before ignition has
    Removing the fuel from the repos-             ignition in flammable atmospheres, but         occurred. Rapid powering-down of
itory is not practical, given that it stores      work on the principle of excluding the         all electrical supplies upon first detec-
combustibles. As for the ignition source,         atmosphere. In highly hazardous areas,         tion is thus considered a worthwhile
as an unoccupied warehouse, the                   which must include only intrinsically          fire precaution.
repository’s principal ignition source            safe automation equipment, pneumatics              At the same time that automated
is its automation equipment. The prac-            are used instead of electrics. There are       systems are shut down, consideration
ticality of modifying the automation              also proprietary products, such as self-       could be given to shutting down the
equipment to prevent it from pro-                 contained suppression systems, to pro-         air-conditioning system as well, in
viding the necessary ignition source              tect motors, computer cabinets, etc.           order to reduce forced ventilation and
is discussed below. As for oxygen, a              However, the applicability of these            eliminate another potential ignition/
low-oxygen system creates an inert                products to the proposed automation            fire source.
atmosphere which reduces the con-                 equipment is not clear.
centration of oxygen. The application                It is therefore clear that, while reduc-    Low Oxygen
of a low-oxygen environment to the                ing the risk of ignition from the auto-        The principal benefit of a low-oxygen
repository is also discussed below.               mation system is not impossible, it            system is that, because it will prevent
                                                  cannot be achieved with off-the-shelf          a fire from occurring, there should be
Fire-Safe Automation                              technology, and achieving it would             no consequential damage to the archive.
Within the repository’s automation                require significant development with           The system achieves an inert atmosphere
equipment, electrical motors, wiring              automation contractors.                        by forcing compressed air through a
and mechanical drives are all potential                                                          molecular sieve, which strips away the
sources of ignition. Sensible steps can           Powering Down                                  oxygen molecules to produce a nitrogen-
be taken to limit the potential for this          Computer rooms are similar to reposi-          rich atmosphere. The system will reduce
by, for example, fitting the electric             tories, in that the risk of fire is low, but   the oxygen concentration to 15%, down
motors with thermistors. However,                 they are often fire-protected because          from the normal 21%, at which com-
if removing the ignition source is to             the consequence of a fire would be             bustion will not occur, although forced
be adopted as the repository’s fire-              high. In such cases, the recommended           pyrolosis could still occur.
                                                                                                    The principle of maintaining an inert
                                                                                                 atmosphere to prevent fire has been
                                                                                                 applied in the nuclear and defense
                                                                                                 industry, but is not yet widespread.
                                                                                                 Over 100 systems — some of which
                                                                                                 were for buildings larger than the
                                                                                                 proposed repository — have been
                                                                                                 installed in Europe over the past six
                                                                                                 years. This is inconsequential, how-
                                                                                                 ever, when compared to the proven
                                                                                                 track record of sprinkler and water-
                                                                                                 mist systems. It should thus be recog-
                                                                                                 nized that, while low oxygen offers,
                                                                                                 in principle, the most effective fire-
                                                                                                 protection strategy, the Library and
                                                                                                 design team will be pioneering a new
                                                                                                 approach to archive protection.

Floorplan for the First Floor of the new British Library Repository.                                                 continued on page 6


                                                                                                                                       5
Fire Protection and the British Library Repository — continued from page 5

   A low-oxygen system comprises a               to the building envelope, could simi-        issue, rather than affecting the reposi-
compressor, a molecular sieve and an             larly result in the archive being unpro-     tory’s protection strategy. For example,
oxygen-sensing device that samples the           tected. Should all plant systems fail, the   the benefit of having a 100% standby
air over many points to ensure that it           building’s atmosphere would remain           capacity is that replacement of com-
remains at the required 15% oxygen               inert for 90 hours.                          pressors replacement and nitrogen gen-
concentration. A unique advantage of                 A low-oxygen system has higher           erators would be phased-in, so that the
a low-oxygen system is that the pipes            running costs than suppression sys-          repository always remains protected.
used to check oxygen concentration               tems. Depending on the degree of air-
can also be used for smoke detection.            tightness, a compressor rated between        Staff Area
Given the irreplaceable nature of the            55 and 65 kW would be required for           The support building will be separated
archived materials, the system would             approximately seven hours. Maintenance       by a four-hour fire-resistant compart-
be provided with a standby compressor            of the system would include normal           ment wall; thus, any fire within it should
and standby molecular sieve to provide           compressor maintenance and annual            not directly affect the repository con-
a high level of redundancy. The power            inspection of the oxygen-sensing             tents. There are no significant issues
supply to the compressors and the                system and the molecular sieve.              associated with achieving a reasonable
sensing equipment would also be                      With a 15% oxygen concentration,         level of life safety in this part of the
provided with standby power.                     the repository would be classified as a      building, and the only active fire-pre-
   The other element in the system is            confined space. Therefore, while it          caution measure required for Building
the building’s fabric. In order to main-         would be safe for the Library staff to       Regulations is a fire-alarm system. How-
taining an inert atmosphere, the build-          enter the repository for regular main-       ever, a fire in the support building could
ing must be as airtight as possible. The         tenance tasks, full confined-space pro-      damage any part of the collection which
repository can be designed to achieve            cedures will need to be developed and        is in transit, as well as the conveyor
this, and its integrity will be tested           followed. Ironically, if things go wrong     system, thus halting operations. The
upon completion to ensure that the               and air enters, the space gets safer!        Automation Consultant advised that,
installed low-oxygen system will                     Within the 70-year anticipated design    if the conveyor belts were damaged,
achieve the required nitrogen con-               life of the building, there will be a need   it could take several weeks before the
centration. However, the building’s              to replace the major mechanical ele-         conveyors could be reinstated and the
integrity will need to be maintained             ments of the plant; i.e., the compressors.   building resume normal operations.
over the building’s life, which may have         These will be in daily use; however,             The support area will benefit from
long-term maintenance implications.              providing that they are well maintained,     being staffed when in operation, and
   Events such as the removal of a               the anticipated replacement period           good fire-safety procedures could be
crane, which requires the building to            would be approximately every 20 to           considered to provide an effective fire-
be opened up, will result in the archive         25 years. The molecular sieve (nitrogen      precaution strategy for most buildings
being unprotected for a period of time           generator) would require replacing           of this size. These procedures will need
as normal air enters the building. Once          every 10 years.                              to encompass good standards of house-
the atmosphere is normalized, it would               The plant for the low-oxygen system      keeping, having all staff trained in the
take approximately 75 hours to return it         will be housed outside the repository,       use of fire extinguishers, and being
to a 15% oxygen concentration. Unplan-           and plant replacement will therefore         familiar with emergency procedures.
ned events, such as accidental damage            be an economic cost and management
                                                                                              Automatic Fire Detection
                                                                                              Recommended Method
                                                                                              The British Standard recommends that
                                                                                              a Type P1 automatic fire-detection
                                                                                              system be installed throughout. This
                                                                                              level of coverage ensures that all areas
                                                                                              are protected with automatic fire detec-
                                                                                              tion. The Code of Practice also recom-
                                                                                              mends that it might be desirable to
                                                                                              install a high-sensitivity fire-detection
                                                                                              system which is designed to detect a
                                                                                              fire in its incipient stage, before any
East Elevation of the new British Library Repository.                                         smoke, heat or flame is produced.


6
An aspirating system is the recom-       are actually best-suited for detecting        Suppression
mended method of smoke detection            clean-burning fires that would be pro-        The British Standard recommends only
for the repository. It meets the recom-     duced in spirit stores, for example.          the consideration of fire suppression
mendations of the British Standard, in      There are other methods of detection,         for maximum protection. Thus, any
that this type of system can be 1,000       such as sensing for carbon monoxide,          system could be considered to com-
times more sensitive to the early signals   which is present in all fires — often in      pensate for the additional risk presented
of fire than conventional point detec-      large quantities. It might even be prac-      by the automation system. NFPA 909
tors. Aspirating detection is also com-     tical to modify low-oxygen sensing to         recommends the adoption of a sprinkler
monly used in high-rack storage, as a       sample for CO as well as oxygen, and          system.
matter of best practice. This is because    have a separate conventional aspirating          Other fire-protection measures which
sampling the environment at several         smoke-detection system to provide             were considered and discounted are
levels, via the pipes running vertically    two separate smoke-detection systems.         detailed in Table 1 below.
within the racks, overcomes the prob-                                                                         continued on page 8
lem of early smoke stratification (smoke
not reaching high enough levels) that
would render point detectors ineffective                           TABLE 1 — DISCOUNTED METHODS
in this environment.                        Method                   Means                        Reasons
   An aspirating smoke detection sys-
                                            Inert gas                Displaces oxygen             Repository is much larger than
tem might sense a fire at a very early                                                            available systems can handle.
stage, but in this large repository it
                                            Chemical gas (FM200)     Uses a refrigerant that      As above; in addition, because
will only be able to provide an approx-                              extinguishes the fire by     only low concentrations by
imate location. The principal benefit                                chemical action.             volume are required, it needs
of early detection is to enable the auto-                                                         a relatively airtight
mation system to be rapidly powered                                                               environment to be effective.
down (as the most likely ignition           If either of the above gases was discharged inadvertently, the archive would be
source), and any faults investigated        unaffected, but there would be a large cost associated with replacing the
                                            “wasted” gases, during which time the archive would not be protected.
within it.
   With aspirating systems, false alarms    Cycling sprinkler        Acts as a sprinkler          Cannot be applied to the
are prevented by enabling the system        systems                  system, but water            repository, because of difficul-
                                                                     is turned off when           ties in accurately sensing the
to “learn” the background environment                                automatic detection          state of any fire. Also, in the
it will see in the non-fire condition                                senses that the fire has     U.S. there have been practical
during the commissioning period. The                                 been dealt with.             failures in which the heat
                                                                                                  detectors which turn off the
system is then set to recognize fire sig-
                                                                                                  water supply have been
nals in addition to the normal conditions                                                         cooled by the sprinkler,
that it is constantly sampling.                                                                   causing the water flow to
                                                                                                  halt while there is still a fire.
Secondary Smoke-Detection System            High-expansion foam      Fills large spaces, pre-     Rejected for the repository: if
The British Library’s conservators                                   venting combustion           it went into operation, every
expressed their preference for a sec-                                by excluding oxygen.         single tote would need to be
                                                                                                  decontaminated afterward.
ondary smoke-detection system which
would act as a backup to the aspirating     Powder suppressant       Delivers powder to           Rejected because it was
                                            system                   the fire source, which       developed for more localized
system. However, while beam detection                                acts by halting the          applications, in which flooding
is relatively simple, it is not sensitive                            chain reaction in the        assistance helps effectiveness.
enough. A fire at the ground-floor level                             combustion process.
would have to become large enough           Suppressant mounted      Puts out the fire locally.   Not considered workable,
to be clearly visible before the beam       on crane                                              because of the time delay
would likely detect it. Point detectors                                                           between the fire being
                                                                                                  detected and the robot
are impractical, because a large number                                                           reaching it.
would have to be incorporated within
                                            Smoke ventilation        Designed to keep             A system that kept smoke
the racking. Infrared or ultraviolet
                                                                     smoke above the level        above the highest level of
detectors are line-of-sight devices which                            of stock to protect it       stock could not practically
would need to be automated to enable                                 from damage.                 be provided. (N.B.: Smoke
them to scan the stacks and allow for                                                             clearance as required by BS
                                                                                                  5454 will be provided.)
the crane’s motion. Furthermore, they


                                                                                                                                    7
Fire Protection and the British Library Repository — continued from page 7

Sprinklers                                     given by reference to the case studies     • sprinkler tanks and pumps. Two
Sprinklers work simply by putting              provided in NFPA 909. These refer            tanks would be provided, so if
water onto the fire source. A point            to 29 library fires that have occurred       one had to be drained for main-
often misunderstood about sprinklers           in the U.S. and elsewhere. Of these,         tenance, the other would remain
is that they are thermally operated and        23 libraries had no sprinklers or had        available. There would be a duty
therefore only sprinklers close to the         only partial sprinkler protection. In        and a standby pump.
fire are activated. NFPA 909 suggests          the majority of these fires, damage
that 70% of fires are controlled by four       was extensive. In the six incidents in        The sprinkler system would need to
sprinkler heads or less.                       which sprinklers had been provided,        be a closed system, and a small jockey
    The disadvantage of thermal-operated       the extent of damage was reduced,          pump will maintain system pressure,
sprinklers is that they require a reason-      as shown in Table 2 below.                 requiring a small amount of electrical
able fire to operate, and damage to the           The repository’s sprinkler system       power. The main pumps will only be
archive would inevitably occur. This           will comprise heads positioned at          run for a short period to ensure that
damage would include direct fire dam-          the front of the racks and in the flues.   they will operate when required.
age, smoke contamination and water             Heads will be provided at every level,        Maintenance requirements would
damage from sprinkler run-off. How-            alternating between the front of the       be fairly minimal, involving weekly
ever, it is stressed that a sprinkler head     rack, then in the flue and so on. In       operation of the sprinkler valves and
will typically deliver 65 litres per minute,   order to enable the supplier to provide    the pumps. In addition, an annual
whereas a fire brigade hose will deliver       cost and plant estimates, it was neces-    inspection should be carried out. There
1,000 litres per minute, making the            sary to assume that there would be         are numerous approved contractors
latter far more like to cause extensive        25 layers of totes that were 600 mm        who could do this, irrespective of who
water damage.                                  high, with a 150 mm gap between            supplies and installs the system.
    A sprinkler system for the repository      each tote and the sprinkler head.             A more significant factor is the rec-
would comprise in-rack sprinklers to              The system would include the            ommendation that a foam additive be
ensure that they operate at an early           following components:                      provided. The foam additive AFFF
stage. The extent of damage that is            • the heads within the racks;              would be introduced into the sprinkler
likely to occur in the event of suc-                                                      water via a bladder tank and a propor-
cessful sprinkler operation is not easy        • the pipe work;
                                                                                          tioning valve, as only 3% by volume is
to estimate. The best indication is            • sprinkler zone valves, and
                                                                                          required. It would be released through
                                                                                          the normal sprinkler heads and foams
                                                                                          upon contact with air. By forming a
 TABLE 2 — REPORTED INCIDENTS OF SUCCESSFUL SPRINKLER OPERATION                           foam blanket, AFFF generally improves
                                                 Number of                                the suppression system’s effectiveness
                                               Sprinkler Heads                            by excluding air from the seat of the fire.
       Library             Initiating Event     in Operation      Reported Damage
                                                                                             The sprinkler system’s mechanical
Broward County            Fire in trash room   Not reported      Parts of first floor     plant would have to be replaced within
Main Library (1993)       from cigarette                         damaged, including
                                                                 some library material.
                                                                                          the repository’s lifespan. The duty and
                                                                                          standby pumps would be run on a
University of Utah        Overheating          Two heads         Damage mainly
                                                                                          regular basis only to test their operation,
(1981)                    slide projector                        confined to
                                                                 audiovisual area.        would be well maintained, and should
                                                                                          not wear out. However, it is usual
South Bend Public         Fire started in      Not reported      Building damage
Library (1992)            elevator shaft                         associated with          industry practice to assume that they
                                                                 elevator area.           will require replacing every 25 years.
Saint Joseph Hospital Incendiary device        Two heads         Damage contained         As with the low-oxygen plant, because
Missouri (1982)       in second floor                            to room of origin        they are housed outside of the reposi-
                      book stack                                                          tory and have a 100% standby, their
New York University       Fire in book stack   One head          Damage reported          replacement will be a cost and man-
Library (1965)                                                   to be limited to         agement issue, and will not affect the
                                                                 $7,000.                  repository protection.
New York University       Fire in book stack   One head          Damage was                  The sprinkler system would have
Library (1951)                                                   reported to be           zones, enabling the phasing of head
                                                                 limited to $1,000.
                                                                                          and pipe replacement, and allowing


8
for the decanting of totes to protected           place air, thus reducing the available                  could only be established by full-scale
areas. However, their replacement will            oxygen to the fire and increasing the                   fire testing to determine the most effec-
clearly involve significant costs and             system’s effectiveness. This increased                  tive positioning of sprinkler heads.
management resources by the Library.              effectiveness enables a water-mist sys-                 These fire tests would need to be insti-
                                                  tem to extinguish a fire with typically                 gated, and several would be required
Water Mist                                        a tenth of the water required by a                      to determine the optimum head spacing.
A water-mist system is best regarded              sprinkler system.                                       This would be expensive.
as a high-pressure sprinkler system,                 This reduced water delivery limits                       A water-mist system does differ from
although the pressure at 200 Bar is such          the extent of water damage that would                   a sprinkler system for lifecycle costs,
that the water is delivered in drops just         occur if the water mist operated within                 in that the pipe work and heads are
several microns in size. This gives them          the repository. It also requires a smaller              of stainless steel. The need for stain-
a larger surface area and a greater capa-         plant and pipes, which would make it                    less steel is partially due to strength
city to absorb heat. The fine nature              easier to fit into the building. It may                 requirements, but is largely due to
of the spray also enables water mist              even be possible to reduce the clear-                   the fact that the small holes within the
to be more penetrative, although this             ance between the mist head and top                      head could easily become blocked by
does rely on the thermal currents of a            of the tote to below 150 mm.                            contamination. As the “wet” side of
fire to draw it in. This makes water                 The major disadvantage of a high-                    the water mist system is stainless steel,
mist less effective on small fires than           pressure water-mist system is that each                 it should not be necessary to replace
an equivalent sprinkler system. When              application is a one-off design. A water-               the pipes or water-mist heads within
drawn into a fire, the mist will also dis-        mist system design for the repository                   the repository’s 70-year lifespan.
                                                                                                                                 continued on page 10




                         TABLE 3 — COMPARISON OF SUPPRESSION METHODS WITH LOW OXYGEN
                                                                                                                       Running and Maintenance
                              Advantages                                        Disadvantages
                                                                                                                                Costs
Suppression
 method            Principal             Secondary                   Principal                Secondary                System            Secondary
Low Oxygen      Will prevent fire    Oxygen sensing system      Novel technology; the     System can only be          £535,000        Saving on smoke
                from occurring.      can be supplemented        British Library would     maintained by supplier,                     detection system:
                                     with smoke detectors,      be pioneering this        potentially putting the     70-year cost:   £20,000.
                Claimed 100%         avoiding the need for      approach to archive       British Library in a poor   £1.7M
                effective when       a separate system.         protection.               commercial position.                        Annual maintenance
                plant running.                                                                                                        costs: £8,100.
                                                                                          System’s effectiveness
                Plant availability                                                        is dependent on                             Power consumption:
                > 99.9%                                                                   building integrity.                         £13,000 per annum.
                                                                                          If lost, archive will
                                                                                          be unprotected for
                                                                                          a period of time.

                                                                                          Repository will need
                                                                                          to be treated as a
                                                                                          confined space.
Sprinklers      Proven effective     Staff area easily          If they operate, a fire   Building size has to be     £800,000        Additional building
                method of pro-       sprinkler-protected.       has occurred and          increased to accommo-                       cost due to increased
                tecting archive                                 a proportion of           date sprinklers.            70-year cost:   building size:
                storage.             Well-established           the archive will be                                   £2M             £450,000
                                     design codes to            damaged by water          Potential for leaks or
                80–90% effective     validate.                  run-off and smoke         accidental activation.                      Annual maintenance
                                                                damage, as well as                                                    costs: £10K
                                                                direct fire damage.
                                                                                                                                      Running cost advised
                                                                Sprinkler heads and                                                   as £250 per annum.
                                                                pipe work will require
                                                                replacement in the
                                                                racking during the life
                                                                of the building.
Water mist      Quick knock-         Reduced water delivery.    Will require expensive    Expensive.                  £3–4 million    Similar to that for
                down of fire; less                              testing to prove it for                                               sprinklers.
                damage than          Smaller sprinkler pipes.   this application.                                     70-year cost:
                sprinklers.                                                                                           £4.4M
                                     Reduced plant area
                80–90% effective     required.



                                                                                                                                                            9
Fire Protection and the British Library Repository — continued from page 9


Fire Compartmentalization                     of time in a real fire — long enough            15%. It offers preventive fire pro-
                                              to allow for firefighters to intervene          tection, not post-event (reactive)
Applicable Guidance                           and ensure that the fire is contained           suppression of an actual fire.
Since the repository is a single-storey       in that compartment.
building, there is no requirement under          A further advantage to providing any      3. No water present in the repository.
Building Regulations to divide it into        compartment walls within the reposi-
separate fire compartments. The Support                                                    4. An advantage for salvage, as com-
                                              tory is that they will run longitudinally,
Building is two storeys in height. In                                                         pared to discharge of sprinklers and
                                              and will generally avoid any penetra-
order to treat the repository as a single-                                                    resulting water and smoke damage.
                                              tions for doors and services. These pen-
storey building, it is necessary to provide   etrations have been proven to be the
a fire compartment wall between them.                                                      5. Nitrogen is an inert gas which
                                              weak link in compartment construction,          achieves homogeneous distribu-
    As no maximum compartment size            with some estimates putting the instance
is given in the British Standard, the                                                         tion, easily providing consistent
                                              of failure in fire doors as high as 40%.        levels of protection throughout
only requirement for compartmen-                 Given the above, it can be stated
talization is between the repository                                                          the building.
                                              with a high degree of confidence that
and the Support Building. However,            any compartment wall provided within         6. The system continuously samples
as discussed above, BS 5454 does not          the repository will prevent fire spreading      and monitors oxygen levels in the
envisage archive storage on this scale.       to the adjacent compartment.                    repository. It is always clear whether
It is understood that, when the clause                                                        or not the repository is protected
was written, the largest compartment          Application to the British Library              against fire.
area was envisaged was 300 m2. With           Repository
an assumed floor-to-floor height of           To strictly satisfy the British Standard,    7. The system indirectly monitors
4 meters, this gives a total volume of        as written, the only compartment wall           integrity of the building fabric by
1,200 m3 or 1/50th of the proposed            required is the one between the reposi-         indicating any issue with air-tightness.
size of the British Library Repository.       tory and the ancillary accommodation.           A reduced-oxygen fire prevention
                                              This compartment wall will have to              system operates in conjunction
Requirement and Effectiveness                 be provided. The British Library has            with air-handling systems.
The true benefit of any compartment           decided to provide a single longitu-
wall will only be realized in the unlikely    dinal compartment wall dividing the          8. Early smoke detection (an aspirated
event that the suppression system fails       building into one four-aisle space and          system) is combined with the oxy-
to operate, or halt the fire, and fire-       one three-aisle space.                          gen sampling system and uses com-
fighters subsequently fail to prevent                                                         mon pipes in the repository. Pipe
the fire from involving a large part of       Compartmentalization Summary                    work is plastic and not pressurized
the building. Therefore, any compart-         Advantages                                      and therefore has good resistance
ments formed in the repository would          • Reduces consequence of                        to deterioration and accidental
be provided as the last line of defense.        uncontrolled fire                             damage (e.g., by a crane).
The caveat to this statement is that, even
without fire resistance, any subdivision      • Reduces consequential damage (due          9. The aspirated system can detect
of the repository will help to protect          to smoke/steam) of controlled fire            very early stages of pyrolysis in
non-fire-affected items from any smoke                                                        very large spaces with a high
                                              Disadvantages                                   degree of sensitivity.
or steam that will be generated, even
                                              • Increases building footprint and
when a sprinkler or water-mist system
                                                land requirements                          10. The fire risk posed by automated
has successfully controlled the fire.
                                                                                               systems is mitigated: electrical cabl-
    A four-hour compartment wall,             • Additional cost
                                                                                               ing will not burn in 17% oxygen.
established against the standard time/
temperature curve, will not necessarily       Reduced Oxygen Fire                          11. There is a clear advantage in the
survive this period of time in a real         Prevention Systems:                              simplicity of the plant used, its
fire. However, given the standard of                                                           standardized industrial components,
                                              Risk/Benefit Analysis
construction required to achieve four                                                          and its known maintenance cycles.
hours under the standard BS476 test,          Benefits
it is reasonable to assume that any           1. A reduced-oxygen fire prevention          12. Plant maintenance is not tied to a
compartment wall will maintain its               system will prevent fire occurring            specific reduced-oxygen system
effectiveness for a significant period           with the proposed oxygen level of             supplier.

10
13. The proposed system offers good         4. While the principles, equipment,             the Library’s proposed building.
    scope for disaster planning. The           and fire prevention rationale are            They protect three years’ worth of
    proposal includes a duplicate com-         not new, the combination is inno-            advance fabric stock with a reduced-
    pressor and nitrogen generator. This       vative in relation to fire protection        oxygen environment, and chose to
    plant redundancy permits several           and a building of this type.                 build a single warehouse protected
    layers of fire mitigation within the                                                    in this way, rather than two separate
    solution (e.g., backup should one       5. The Library would be applying                warehouses protected by sprinklers.
    compressor fail or run both com-           an innovative solution to a large            (They would cease to exist as a
    pressors continuously to reduce            repository, having not tested the            corporate entity if this stock was
    oxygen below 15% if desired). It           solution elsewhere; it would not             lost to fire.) Their main reason for
    will also be possible to cater for         be using an incremental, proto-              this shift in their property strategy
    an emergency nitrogen gas dump             typing strategy, which is the BL             was the perceived additional bene-
    from a tanker.                             approach now adopted for other               fit of the preventative/monitoring
                                               developments such as IT systems.             fire-engineering rationale offered
14. It is simple to integrate the reduced                                                   by a reduced-oxygen system. Also
                                            6. In Europe, reduced-oxygen systems
    oxygen system with the existing                                                         see mitigation for point (9) below,
                                               have only been in use since 1998
    site-wide fire alarm and building                                                       re: Oxford University.
                                               in approximately 100 installations,
    management systems.
                                               and thus do not have a long track
                                                                                         3. Constant monitoring of oxygen
15. The current architectural building         record.
                                                                                            levels by the reduced-oxygen fire-
    design parameters (air tightness;                                                       prevention system also provides
                                            7. We do not have data on reliability
    environmental controls; BREAM                                                           data about building integrity and
                                               of these systems.
    ratings) needed to meet Part M of                                                       air tightness. This would be required
    the Building Regulations already        8. Forced pyrolysis can still occur:            anyway to monitor BREAM stan-
    accommodate a reduced-oxygen               e.g., damage including charring              dards. Building foundations are
    fire-prevention system’s operational       produced by proximity to a very              being designed to avoid differential
    requirements.                              hot motor, oxyacetylene torch,               settlement that would deform the
                                               or overheating cable.                        automation racking. Sealant between
16. There is a period of oxygen stability
    when the plant is not running: the                                                      the panels has the same design life
                                            9. Suppliers can own the patented con-
    repository remains protected (an                                                        as the PAROC wall panels. The
                                               trol panel software system and have
    estimated 90 hours between failure                                                      architects’ design proposal and
                                               a monopoly over its maintenance.
    of plant and oxygen levels rising                                                       costs already include over-cladding
    above the upper operational             10. The BL will be pioneering this              of the building walls every 25 years.
    threshold).                                 solution and will be seen by the            Even if the building began to leak
                                                professional community as cham-             more air, fire protection should
17. BL/service provider technical staff         pioning this approach; failure could        remain possible within the toler-
    can be trained to act as first-line         damage the BL’s reputation.                 ances of the proposed system
    response for maintenance and                                                            (although energy costs would rise
    plant repair.                           11. The BL needs to ensure that low-            as the compressors would need to
                                                oxygen/enriched-nitrogen atmos-             work for more than the proposed
Risks                                           pheres do not have a detrimental            eight hours per day to maintain the
                                                effect on the longevity of cellulose        15% oxygen level).
1. There is no precedent for the use
                                                collections.
   of a reduced-oxygen fire-prevention
                                                                                         4. Low oxygen already protects build-
   in a comparable size building; high      Mitigations                                     ings containing dangerous and/or
   density, automated storage and
                                            1. The Library has seen library materials       business-critical material, including
   library materials.
                                               in a small vault and a large oil explo-      a Shell Oil exploration data store
3. To work efficiently, the system is          ration data centre building both             and two chemical storage facilities.
   dependent upon maintaining ade-             protected by a reduced-oxygen                A German low-oxygen product is
   quate air tightness of the building         fire-prevention system. The Library          approved by the VdS (independent
   over its lifetime. Buildings become         has also visited a clothing supplier’s       standards authority for the German
   “leaky” over time; failure to ensure        storage site in Germany: an auto-            insurance industry which conducts
   air tightness over 25, 50, or 70 years      mated high-density warehouse                 its own tests and validation of
   would incur financial costs and             protected by a reduced-oxygen                those tests).
   potentially lessen fire protection.         system, and on a similar scale to                           continued on page 12


                                                                                                                            11
Fire Protection and the British Library
                                             ¡
Repository — continued from page 11
                                                        IAMFA 2006 IN LOS ANGELES
                                                      The Los Angeles Chapter welcomes you!
5. We would not be the first to deploy
   low oxygen in a large building with                        September 17–20, 2006
   automation. Prototyping is easier        INTERNATIONAL ASSOCIATION OF MUSEUM FACILITY ADMINISTRATORS
   with IT projects but often difficult
   in building design. A prototype          Ⅺ YES! Sign me up to attend the 2006 IAMFA Annual Conference in
   could not mimic the scale of the            Los Angeles, California, USA
   actual project adequately.               Name: ___________________________________________________________________________

6. See the mitigation for (3) above.        Title: ____________________________________________________________________________
   The British Library has requested
                                            Institution:_______________________________________________________________________
   further information regarding the
   nature of the existing low-oxygen        Address: _________________________________________________________________________
   installations and their performance
   standard.                                City: _________________________________________ Postal/Zip Code: _________________

                                            State/Province/County: ______________________ Country: _________________________
7. BL staff will ask for improved data
   on the statistical likelihood of fires   Phone: ________________________________ Fax: ____________________________________
   in a similar building vs. actual
   events in buildings protected with       E-mail: ________________________________ @ ______________________________________
   low oxygen.                              If your address/contact information has changed in the past year, please check box Ⅺ

                                            Special dietary, access, or other requirements: __________________________________
8. Pyrolysis would be detected at a
   very early stage by the aspirated        __________________________________________________________________________________
   system, and the alarm would be           ALL FEES ARE PAYABLE IN U.S. DOLLARS
   raised.
                                            Please visit http://www.iamfa.org/ on the 2006 conference page to register
                                            for the conference using a credit card.
9. The controlling software is open
                                            Ⅺ Member conference fee:               $500 (after Aug 20, add $50)
   protocol. The system is relatively
   simple in IT terms and contains          Ⅺ Non-member conference fee:           $600 (after Aug 20, add $50)
   routines common in industrial            Ⅺ Sign me up as a new member: $150
   control applications. All other com-     Ⅺ Guest program fee:                   $300 (after Aug 20, add $50)
   ponents are proprietary industry         Ⅺ Guest under 12:                      $150
   standard. Maintenance of compres-        Ⅺ One-day attendance fee:              $200 per day      Ⅺ MON       Ⅺ TUE      Ⅺ WED
   sors and other hardware is not tied
   to any specific supplier.                You may also complete this form, and send a hard copy along with a check to:
                                                 International Association of Museum Facility Administrators (IAMFA)
                                                 P.O. Box 277
10. The professional reputations of
                                                 Groton, MA 01450 USA
    both the low-oxygen supplier and
    the architects would be at stake.       SUGGESTED ACCOMMODATION
    A successfully managed innova-          We have reserved a limited number of hotel rooms at The Fairmont Miramar Hotel for
    tion would be a benefit to the BL.      the period of Saturday, September 16 through Wednesday, September 20. The conference
                                            rate is $229 per night per room plus 14.05% tax, single or double occupancy, with an
    Oxford University has informed the
                                            additional charge of $25 each for a third or fourth adult per night, with a maximum
    Library of plans to build a similar     of four people per room. There is no extra charge for children up to, and including,
    automated high-density book             the age of 18 years who share a room with their parents. Early hotel registration is
    repository, also to be protected        strongly recommended during this busy season in Los Angeles. The block of rooms will
                                            be held until August 1, 2006. To contact the Fairmont Miramar Hotel directly, please call
    by a reduced-oxygen system.             1-800-441-1414 or (310) 576-7777. Ask for Reservations and make sure to mention the
                                            IAMFA conference to get the special rate. Reservations can also be made by Internet at
                                            www.fairmont.com. Internet users must use the promotional code GRMUS1 to submit
11. BL staff investigated the effects
                                            requests. The hotel will extend the program rate (3) days prior and (3) after conference
    of low-oxygen/enriched-nitrogen         dates, based on availability.
    atmospheres on cellulose, and no
    effect is anticipated.                      Please check the IAMFA website for updates at: www.iamfa.org


12
Networking in Sunny Spain —
                    The 2005 IAMFA Conference in Bilbao

The Guggenheim Museum, the Ria de Bilbao Maritime                             Interaction with our colleagues from around the world
Museum, the Euskalduna Conference Centre and Conference                    provided opportunities to share best practices and lessons
Hall, the Fine Arts Museum, Bilbao, and the entire Basque                  learned. The organized sessions and tours were excellent,
region of northern Spain were gracious hosts for the Annual                but the classic IAMFA model of networking between and
IAMFA Conference in September 2005. Many members and                       among these planned events formed the unique backbone
guests extended their stays to take in the sites, sounds and               of a classic conference.
tastes of the region.                                                         Here, then, on the following pages, are a few of the
                                                                           scenes caught by the Editor.




Delegates assembled for the traditional group photo.




Guests joined delegates to close out a long-awaited, but far too fleeting conference in Bilbao.


                                                                                                                                 13
Networking in Sunny Spain — The




14
2005 IAMFA Conference in Bilbao




                                  15
The Guest Perspective on the
                                                  IAMFA Annual Conference
                   If I learned nothing else during my week in Bilbao, I learned    a bottle of that home too. The hospitality of our hosts was
                   these three words: café con leche. My three years of high-       exceptional! Muchisimas gracias a Roberto y Rogelio.
                   school French, years of watching Sesame Street with my two          Bilbao is a great city to walk in. From the ancient archi-
                   children (Spanish language lessons are a regular feature of      tecture to the modern to the Guggenheim to the neat little
                   the show) and a Spanish language CD I purchased after the        shops to the street mime made-up to look like a stone statue,
                   IAMFA conference in Boston were not a whole lot of help.         there was so much to see and experience that each walk
                   In most cases a simple “Hola” and a smile went a long way        was an adventure. It is a good thing we were able to do so
                   to getting you what you needed. (A certain Bilbao linen/fabric   much walking, considering all of the food we ate during
                   shop shall remain nameless!)                                     the week. (I need to remember that little tidbit now that
                       My first conference was D.C. 2001, delayed from September    we are home.)
                   to December due to 9/11. (Near and dear to my heart, as             Now it is on to Los Angeles! I cannot wait to see all my
                   Dan works for the Smithsonian and was part of the D.C.           IAMFA friends, the Getty and the newly reopened Villa, the
                   planning group. It was fun to be able to see your “home          L.A. County Museum of Art, the Museum of Contemporary
                   town” as a tourist.) London was great. Brought the umbrella,     Art, the Santa Monica Pier and Universal Studios (no roller-
                   no rain. San Francisco was excellent. Brought the umbrella,      coasters for me!). I will bring my umbrella, and with any
                   no rain and a record heat wave. Boston was awesome. I            luck at all we will have great weather for our week in
                   found the tombstone of my thirteenth great-grandfather at        sunny southern California.
                   Kings Chapel, and I took photos of Fenway Park. (Maybe
                   that is why the Red Sox won the World Series in 2004 —           Kim Davies
                   my Dad would have been so happy.)                                Have IAMFA spouse, will travel!
                       Then there was Bilbao . . . WOW! The food was great! I
                   bought a tapas cookbook. The wine was great! We brought
DANIEL H. DAVIES




                   Scenery in and around Bilbao, and nearby points of interest.


                   16
Regional Chapters



                          John de Lucy,
                          VP Regional Affairs



Our regional chapters continue their active networking,        The second floor features the exhibition, Made in Africa,
discussing issues important to us all, while also working      displaying stone tools made in Africa nearly two million
to raise IAMFA’s profile within their respective regions.      years ago. We also experienced permanent interactive
The following two reports detail the recent and upcoming       displays on Food and Music, as well as the second floor’s
activities of two of our most active chapters.                 two theaters. Back-of-house space is minimal, since the
                                                               MoAD is a tenant within the St. Regis Hotel tower. Their
Northern California Chapter                                    total space is 20,000 square feet, which has put space for
by Joe Brennan                                                 storage and personnel at a great premium.
                                                                                                           continued on page 18
Our first meeting of 2006 took place during the afternoon
of February 15, 2006, at the newly opened Museum of
the African Diaspora (MoAD) in San Francisco. Ten of us
showed up for the tour, hosted by MoAD Facilities Director
Paula Ramsey, despite my transposing the street number in
the invitation.
   We assembled in their Boardroom for introductions and
some discussion of their opening experience, which focused
on events, catering and rentals. We also heard about some
of the challenges of operating within the building as a
tenant, including access and exits, loading dock usage,
alarm logistics etc. We were then taken on a tour of the
facility. This included their traveling exhibition space on
the third floor, where a diverse array of art is displayed.




Dan Dunn of the Blackhawk Museum and John Lewis of the
California Academy of Sciences hold tools made nearly two
million years ago. These stone tools, from the Olduvai Gorge   Ascending the main stairway in front of MoAD’s iconic photo
in Tanzania, are on loan from the British Museum, and are      collage mural of a girl’s face, made up of 1,200 individual
some of the oldest known manmade objects in the world.         photos — see their website for the full effect at www.moadsf.org.


                                                                                                                              17
Regional Chapters — continued from page 17
                                                                                                Chairpersons
   The tour gave us all an interesting                                                      of Regional Chapters
look at the particular challenges facing
                                                                                         Atlanta, USA
museological institutions which must                                                     Kevin Streiter
operate in rented facilities that are not                                                High Museum of Art
purpose-built, and provided us with                                                      Australia
food for thought on management of                                                        Kim Reason
our own facilities.                                                                      Museum Victoria
   Our next three quarterly meetings                                                     Bilbao, Spain
have already been scheduled as follows:                                                  Rogelio Diez
                                                                                         Guggenheim Museum

May 17, 2006:                                                                            Chicago, USA
                                                                                         William Caddick
Lindsay Wildlife Museum in Walnut                                                        Art Institute of Chicago
Creek
                                                                                         Hawaii, USA
                                                                                         Robert White
September 21, 2006:                                                                      Honolulu Academy of Arts
Joint meeting of the Northern and                                                        Los Angeles, USA
Southern California IAMFA Chapters                                                       Joe May
                                                                                         J. Paul Getty Trust
at Hearst Castle in San Simeon
                                             MoAD staff member demonstrating stone       New England, USA
                                             hand tools to Jennifer Fragomeni of the     Jim Labeck
November 15, 2006:                                                                       Isabella Stewart Gardner Museum
                                             Exploratorium, Nils Welin of Cypress
Location to be determined . . .              Security, and Andy Hirschfield of the       New York, USA
forward me your ideas.                       Exploratorium.                              Mark Demairo
                                                                                         New Zealand
                                                                                         Patricia Morgan
                                                                                         Auckland Art Gallery
U.K. Chapter
                                                                                         Ottawa-Gatineau, Canada
Our next meeting is scheduled for May 5, 2006 at the National Library of Scotland        Christian Page
in Edinburgh. The proposed program for that meeting is as follows:                       Canadian Museum of Civilization
                                                                                         San Francisco, USA
10:00–10:30: Bill Black — Set the Scene for Regulatory Reform (Fire Safety) Order        Joe Brennan
                                                                                         San Francisco Museum of Modern Art
10:30–11:45: Colin Todd — Regulatory Reform (Fire Safety) Order: Life after the
                                                                                         United Kingdom
               Risk Assessment                                                           Jack Plumb
                                                                                         National Library of Scotland
11:45–12:30: Bill Jackson — Another Standard — An Introduction to NFPA 909:
                                                                                         Washington-Baltimore, USA
               Code for the protection of Cultural Resources                             Robert Evans
                                                                                         Freer Gallery of Art/Arthur M. Sackler
12:30–13:30: Lunch                                                                       Gallery

13:30:         Either a visit to the National Gallery of Scotland’s Playfair
               extension, or a presentation on IAMFA Benchmarking
                                                                                                 Future Chapters
   This is a formidable line-up of speakers, and I am sure we will all benefit           Cleveland, USA
                                                                                         Tom Catalioti
greatly, not only from what they have to say, but also through the opportunity           Cleveland Museum of Art
to join in the discussions that will follow.
                                                                                         The Netherlands
   The lasting effects of the conference in Bilbao, as well as our tours of its many     Jan Abrahamse
wonderful galleries and museums, have undoubtedly kept many of us from think-            Rijksmuseum
ing about organizing regional activities and tours of our own local facilities. By the   Pennsylvania, USA
time you read this, however, I hope you will all have heard from me, encouraging         Victor T. Razze
you to host events in your respective regions — and of course reporting on them          Brandywine River Museum and
                                                                                         Conservatory
in Papyrus!
                                                                                         Seattle, USA
                                                                                         Patrick Dowling
John de Lucy                                                                             Whatcom Museum of History and Art
Vice President, Regional Affairs


18
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006
Papyrus Spring 2006

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Papyrus Spring 2006

  • 1. I N T E R N AT I O N A L A S S O C I AT I O N O F M U S E U M FA C I L I T Y A D M I N I S T R AT O R S VOLUME 7 NUMBER 1 PAPYRUS SPRING 2006 L.A. Confidential — The 16th Annual IAMFA Conference 2006 Join us in Los Angeles from September 17 to 20, 2006 the site of a private mansion owned by John P. Jones, a for this year’s Annual IAMFA Conference. The Los Angeles former U.S. Senator and the founder of Santa Monica, the County Museum of Art, the Museum of Contemporary Art, Fairmont Miramar Hotel Santa Monica has served as an and the J. Paul Getty Center will be your hosts for this year’s exclusive playground for Hollywood celebrities, and a quiet event. During the conference, we will be visiting numerous retreat for guests, since 1921. Please visit the IAMFA website Los Angeles museums, so prepare for plenty of touring at www.iamfa.org to register for this year’s conference. The and presentations on topics of interest to you as museum registration sheet will ask you to contact the hotel directly facility managers. to make reservations — please don’t forget to mention Given the extent and cultural diversity of the Los Angeles the IAMFA conference to receive the special rate for area, it is sure to offer something for everyone. Hollywood conference attendees. and L.A.’s beach culture are part of the collective image of Los Angeles has more than 80 stage theaters and 300 Los Angeles — to say nothing of the fact there are more museums — more than any city in the country. Our desert museums in Los Angeles than in any other city in the United image of a water oasis with palm trees everywhere has States. Some of the best hotels in the world are also located an annual rainfall of only 15 inches (38 cm). Los Angeles here, including Santa Monica’s Fairmont Miramar Hotel is rimmed with miles of beaches, and its shipping port is where we’ve arranged accommodations. Take a look at not only the busiest in the U.S. but one of the busiest in the hotel by visiting their website at www.fairmont.com/ the world. September is a wonderful time of year to visit santamonica. Nestled atop the scenic bluffs of Santa Monica Los Angeles. Temperatures are mild, with cool evenings. beach, it has panoramic views of the Pacific Ocean. Originally continued on page 2 JOHN STEPHENS ©J. PAUL GETTY TRUST INSIDE THIS ISSUE Message from the President . . . . . 3 Fire Protection and the British Library Repository . . . . . . . 4 The 2005 IAMFA Conference in Bilbao . . . . . . . . . . . . . . . . . . . 13 The Guest Perspective on the IAMFA Annual Conference . . . . . . 16 Regional Chapters . . . . . . . . . . . . 17 IAMFA Members Directory 2006 . . 19 2005 Benchmarking Review . . . . . 24 Benchmarking Update . . . . . . . . . 26 Letter from the Editor. . . . . . . . . . 28 Aerial view of the Getty Center.
  • 2. L.A. Confidential — continued from page 1 The Getty Center (www.getty.edu) is the flagship cities in the world, LACMA serves as a cultural “village green” museum of the J. Paul Getty Trust. The 110-acre campus is for the people who live in, work in, and visit Los Angeles. located on a hill in the Brentwood section of Los Angeles. Since its founding, LACMA has undergone an enormous The Getty Center is high enough that on a clear day, it is physical expansion, driven by its achievements in exhibi- possible to see the snow at Big Bear as well as the Pacific tion, collection and scholarship, as well as a growing role Ocean and the entire Los Angeles basin. There are 86 acres within the fabric of the Los Angeles community. Covering of gardens and terraces, and 600 acres of surrounding hill- more than 700,000 square feet, the museum currently includes sides left in their natural state. Visitors are transported from six buildings on Wilshire Boulevard’s “Miracle Mile”, between the main parking area, three-quarters of a mile up the moun- downtown Los Angeles and Beverly Hills. tain on an emission-free electric tram that glides on a cushion The Museum of Contemporary Art — MOCA of air generated by electric blowers. This is the only tram (www.moca.org) — is the only museum in Los Angeles system of its kind on the West Coast of the United States. devoted exclusively to contemporary art. Founded in 1979, The Getty Center collects and exhibits classical sculpture MOCA is committed to the collection, presentation and and art, European paintings, drawings, manuscripts, sculp- interpretation of work produced since 1940 in all media, ture, decorative arts and photographs. In 1997, the museum and to the preservation of that work for future generations. moved to its current location in Los Angeles, and the origi- MOCA offers a variety of exhibitions, collections, educa- nal Malibu museum, renamed the “Getty Villa”, was closed tional events, and publications. The Museum is currently for renovation. housed in three facilities: MOCA Grand Avenue, MOCA at The Villa re-opened in January, and we plan to include The Geffen Contemporary in Little Tokyo, and MOCA at a visit to the new Villa during this year’s conference. The the Pacific Design Center in West Hollywood. If you love Villa is dedicated to Greek, Roman, and Etruscan antiquities. Contemporary Art, this is one of the finest museums in the The Los Angeles County Museum of Art, known locally United States. Exhibitions are always mind-blowing, and as LACMA (www.lacma.org), is the premier encyclopedic leave you with a refreshing new look at contemporary art. visual arts museum in the western United States. Originally This year’s conference will feature an exciting Guest established as part of the Los Angeles County Museum of Program, including a day at Universal Studios. There will Natural History, Science and the Arts in early 1900, it relo- also be a harbor dinner cruise offering panoramic views cated to its present 24-acre campus in the mid-Wilshire area of the city and coastal areas. in 1965. As an independent institution, the Museum has Lodging during the conference will be in Santa Monica assembled a collection of approximately 100,000 works near the beaches and the Santa Monica 3rd Street Promenade. from around the world, spanning the history of art from Please refer to the conference registration form at www. ancient times to the present. Through its far-reaching col- iamfa.org, and contact the hotel directly, mentioning the lections and extensive public programs, the museum is IAMFA conference when booking your room. both a resource to, and a reflection of, the many cultural We are looking forward to seeing everyone this communities in Southern California. September in Los Angeles, and will do our very best As one of the region’s foremost public art museums, to match the terrific experience at last year’s conference located in the heart of one of the most culturally diverse in Bilbao. MARISSA ROTH MARISSA ROTH The Los Angeles County Museum of Art. MOCA Grand Avenue. MOCA Grand Avenue. 2
  • 3. Message from the President to publish this issue of Papyrus — his begin to gather feedback from all IAMFA first since taking on this new role on members on the priorities that IAMFA the Board of Directors. Dan will be should be considering over the next Guy Larocque, President of IAMFA looking for contributions of articles five years. The establishment of the from members, so please be proactive committees as discussed at the Stra- and share your experiences through tegic Planning brainstorming session Getting on with IAMFA a Papyrus article. in Bilbao is already one step ahead of Business John de Lucy has been very active in this process, and is a positive initiative It’s hard to believe that several months putting order in the Regional Chapter towards achieving IAMFA’s longer-term have already past since our annual lists and assisting Richard Kowalczyk objectives. conference in Bilbao. My family and with the website updates, as well as As you can see, IAMFA business I thoroughly enjoyed the company of making contact with Chapter members continues to progress because of the our colleagues and their spouses, our to encourage activity in their regions. dedication and hard work of your hosts, and the hospitality of the Basque John is also working on sending out Board and of other IAMFA members. people. I take this opportunity to once letters to as many Presidents and CEOs These efforts are truly appreciated and again thank Rogelio Diez and Roberto of Museums and Cultural Institutions in I look forward to the future success of Cearsolo for producing a truly wonder- the world as possible. My membership our association. ful and very informative conference. with ICOM has provided me with access Their hard work, very structured orga- to their membership lists, and I have Guy Larocque, P.Eng. nization, dedication and support from been working with John on this task. President, IAMFA their staff and colleagues have made You will be happy to know that this conference one that we will never IAMFA has created new committees forget. I would also like to thank all to perform more detailed work for the IAMFA Board of Directors of the speakers whose excellent pre- Board of Directors. Each committee President sentations were most appreciated by has a chairperson who will report to a Guy Larocque the delegates, encouraging much dis- Board member, and may be composed Canadian Museum of Civilization and cussion among the IAMFA members of all types of IAMFA members. The Canadian War Museum, Gatineau, Canada guy.larocque@civilization.ca in attendance. committees established so far are the Since our annual conference last Benchmarking Committee chaired by V.P., Administration Richard Kowalczyk September, your Board of Directors has Keith McClanahan of Facility Issues, Smithsonian Institution, Washington, D.C., been busy working behind the scenes. the Outreach Committee chaired by USA Richard Kowalczyk has updated our John de Lucy, and a committee chaired kowalczykr@nasm.si.edu IAMFA website to include changes to by Jack Plumb dealing with the U.K. V.P., Regional Affairs the Board of Directors, information on emissions initiative, which aims at hav- John de Lucy the IAMFA 2006 Annual Conference in ing buildings labeled with a recognized The British Library, London, U.K. Los Angeles, the new IAMFA Museum standard such as the one proposed by john.delucy@bl.uk Benchmarks of Survey of Facility Man- IAMFA. We expect that, as these com- Treasurer agement Practices, etc. I invite you all mittees make progress in their respec- Jim Moisson Harvard University Art Museums, to visit our website to stay abreast of tive areas of responsibility, they will Cambridge, MA, USA our activities. be able to share their progress with james_moisson@harvard.edu Jim Moisson has put a lot of effort members through articles published Secretary and Papyrus Editor into working with our financial institu- in future issues of Papyrus. Daniel H. Davies tion to allow credit card payments for Joe May has already made excellent Smithsonian Institution, Washington, D.C., membership via the website. Because progress with the planning of our 2006 USA ddavies@si.edu of his dedication to keeping IAMFA’s Annual Conference in Los Angeles. accounts in order, we are once again This promises to be another excellent Chairman — Conference 2006 this year operating with a surplus. Jim conference, and I urge you to visit our Joseph E. May J. Paul Getty Trust, Los Angeles, CA, USA is also preparing the IAMFA member- website to obtain more information on jmay@getty.edu ship mail-out that you should have dates and places. received by now. Finally, the results of the strategic For additional contact information, Your IAMFA Secretary and Papyrus planning session that we had in Bilbao please visit our website at Editor, Dan Davies, has worked hard are being organized, so that we can www.iamfa.org 3
  • 4. Fire Protection and the British Library Repository by John de Lucy In recent years, the British Library has Applying Section 6 of the British standard has been identified which identified a need to facilitate automa- Standard to this repository is not simple, could be similarly reviewed. However, tion of its collections, leading to the in that the repository is significantly some relevant guidance on construction creation of a new repository. The repos- larger than the typical archive building has been identified in the LPC Design itory will be fully automated, delivering for which the Code of Practice was Guide for the fire protection of buildings and receiving totes from a conveyor belt written. In addition, with the exception 2000, and this is discussed within the which connects to the smaller ancillary of the ancillary staff area, it is a stand- section on Fire Compartmentalization. staff area (picking area) where books alone building rather than being part The risk of a serious fire occurring are selected, then loaded for dispatch or of a larger building, as is more typical. in the archive building — given its received for storage. The repository is Finally, and possibly most significantly, high level of protection against arson, approximately 80 meters (262 feet) long, it is not possible to remove one of the and the fact that it is a modern build- 50 meters (164 feet) wide and 24 meters main ignition risks (i.e., the automation ing — remains low. As such, the fire- (78 feet) high, providing a total volume system), by isolating the electrical sup- protection strategy will guard against a of 96,000m3 (3.4 million cu. ft.) ply when not in use. The British Library low-risk event that has high-potential The repository will store irreplace- thus requested that possible approaches consequences. able documents, and the British Library to fire prevention, detection and sup- There are two main approaches to requires that the repository should pression be identified, the links between fire protection: comply as fully as possible with BS them explained, and their costs set out. 1. Fire Prevention — preventing fires (British Standard) 5454 “Recommenda- The Library has also requested that the from occurring in the first place. tion for the storage and exhibition of role of providing fire compartments archival documents“. This Code of also be considered and explained. 2. Fire Suppression — containing or Practice lays out the environmental con- Given the unusual nature of the extinguishing fires once they have ditions that must be achieved, and the repository, the approach adopted in started. measures that should be taken to limit the United States — as outlined in risk to the collection. Fire is identified as NFPA 909 “Fire Protection of Cultural Fire Prevention a key risk, and Section 6 of the British Resources” — has been reviewed to General Standard details the measures that determine if there is any applicable In principle, prevention offers the most should be taken to mitigate against it. guidance. No equivalent European effective approach to fire protection Artist’s rendition of the new British Library Repository. 4
  • 5. because, if it can be prevented from prevention strategy, it will be necessary first line of defense is early detection occurring, there will be no conse- to apply a holistic approach which and rapid powering-down. This enables quential damage. To prevent a fire eliminates all potential sources. an investigation to determine if remedial occurring you have to remove one Sources of ignition are not generally action should be taken, such as the of the following: eliminated in commercial building con- removal of faulty equipment. As dis- struction, so practices adopted in the cussed below, the new British Library • fuel; nuclear, offshore and chemical industry Repository will be provided with a • ignition source; or were reviewed instead. Unlike com- high-sensitivity fire-detection system, • oxygen. mercial construction, these industries which should be able to detect an over- do employ protected electrics to prevent heating component before ignition has Removing the fuel from the repos- ignition in flammable atmospheres, but occurred. Rapid powering-down of itory is not practical, given that it stores work on the principle of excluding the all electrical supplies upon first detec- combustibles. As for the ignition source, atmosphere. In highly hazardous areas, tion is thus considered a worthwhile as an unoccupied warehouse, the which must include only intrinsically fire precaution. repository’s principal ignition source safe automation equipment, pneumatics At the same time that automated is its automation equipment. The prac- are used instead of electrics. There are systems are shut down, consideration ticality of modifying the automation also proprietary products, such as self- could be given to shutting down the equipment to prevent it from pro- contained suppression systems, to pro- air-conditioning system as well, in viding the necessary ignition source tect motors, computer cabinets, etc. order to reduce forced ventilation and is discussed below. As for oxygen, a However, the applicability of these eliminate another potential ignition/ low-oxygen system creates an inert products to the proposed automation fire source. atmosphere which reduces the con- equipment is not clear. centration of oxygen. The application It is therefore clear that, while reduc- Low Oxygen of a low-oxygen environment to the ing the risk of ignition from the auto- The principal benefit of a low-oxygen repository is also discussed below. mation system is not impossible, it system is that, because it will prevent cannot be achieved with off-the-shelf a fire from occurring, there should be Fire-Safe Automation technology, and achieving it would no consequential damage to the archive. Within the repository’s automation require significant development with The system achieves an inert atmosphere equipment, electrical motors, wiring automation contractors. by forcing compressed air through a and mechanical drives are all potential molecular sieve, which strips away the sources of ignition. Sensible steps can Powering Down oxygen molecules to produce a nitrogen- be taken to limit the potential for this Computer rooms are similar to reposi- rich atmosphere. The system will reduce by, for example, fitting the electric tories, in that the risk of fire is low, but the oxygen concentration to 15%, down motors with thermistors. However, they are often fire-protected because from the normal 21%, at which com- if removing the ignition source is to the consequence of a fire would be bustion will not occur, although forced be adopted as the repository’s fire- high. In such cases, the recommended pyrolosis could still occur. The principle of maintaining an inert atmosphere to prevent fire has been applied in the nuclear and defense industry, but is not yet widespread. Over 100 systems — some of which were for buildings larger than the proposed repository — have been installed in Europe over the past six years. This is inconsequential, how- ever, when compared to the proven track record of sprinkler and water- mist systems. It should thus be recog- nized that, while low oxygen offers, in principle, the most effective fire- protection strategy, the Library and design team will be pioneering a new approach to archive protection. Floorplan for the First Floor of the new British Library Repository. continued on page 6 5
  • 6. Fire Protection and the British Library Repository — continued from page 5 A low-oxygen system comprises a to the building envelope, could simi- issue, rather than affecting the reposi- compressor, a molecular sieve and an larly result in the archive being unpro- tory’s protection strategy. For example, oxygen-sensing device that samples the tected. Should all plant systems fail, the the benefit of having a 100% standby air over many points to ensure that it building’s atmosphere would remain capacity is that replacement of com- remains at the required 15% oxygen inert for 90 hours. pressors replacement and nitrogen gen- concentration. A unique advantage of A low-oxygen system has higher erators would be phased-in, so that the a low-oxygen system is that the pipes running costs than suppression sys- repository always remains protected. used to check oxygen concentration tems. Depending on the degree of air- can also be used for smoke detection. tightness, a compressor rated between Staff Area Given the irreplaceable nature of the 55 and 65 kW would be required for The support building will be separated archived materials, the system would approximately seven hours. Maintenance by a four-hour fire-resistant compart- be provided with a standby compressor of the system would include normal ment wall; thus, any fire within it should and standby molecular sieve to provide compressor maintenance and annual not directly affect the repository con- a high level of redundancy. The power inspection of the oxygen-sensing tents. There are no significant issues supply to the compressors and the system and the molecular sieve. associated with achieving a reasonable sensing equipment would also be With a 15% oxygen concentration, level of life safety in this part of the provided with standby power. the repository would be classified as a building, and the only active fire-pre- The other element in the system is confined space. Therefore, while it caution measure required for Building the building’s fabric. In order to main- would be safe for the Library staff to Regulations is a fire-alarm system. How- taining an inert atmosphere, the build- enter the repository for regular main- ever, a fire in the support building could ing must be as airtight as possible. The tenance tasks, full confined-space pro- damage any part of the collection which repository can be designed to achieve cedures will need to be developed and is in transit, as well as the conveyor this, and its integrity will be tested followed. Ironically, if things go wrong system, thus halting operations. The upon completion to ensure that the and air enters, the space gets safer! Automation Consultant advised that, installed low-oxygen system will Within the 70-year anticipated design if the conveyor belts were damaged, achieve the required nitrogen con- life of the building, there will be a need it could take several weeks before the centration. However, the building’s to replace the major mechanical ele- conveyors could be reinstated and the integrity will need to be maintained ments of the plant; i.e., the compressors. building resume normal operations. over the building’s life, which may have These will be in daily use; however, The support area will benefit from long-term maintenance implications. providing that they are well maintained, being staffed when in operation, and Events such as the removal of a the anticipated replacement period good fire-safety procedures could be crane, which requires the building to would be approximately every 20 to considered to provide an effective fire- be opened up, will result in the archive 25 years. The molecular sieve (nitrogen precaution strategy for most buildings being unprotected for a period of time generator) would require replacing of this size. These procedures will need as normal air enters the building. Once every 10 years. to encompass good standards of house- the atmosphere is normalized, it would The plant for the low-oxygen system keeping, having all staff trained in the take approximately 75 hours to return it will be housed outside the repository, use of fire extinguishers, and being to a 15% oxygen concentration. Unplan- and plant replacement will therefore familiar with emergency procedures. ned events, such as accidental damage be an economic cost and management Automatic Fire Detection Recommended Method The British Standard recommends that a Type P1 automatic fire-detection system be installed throughout. This level of coverage ensures that all areas are protected with automatic fire detec- tion. The Code of Practice also recom- mends that it might be desirable to install a high-sensitivity fire-detection system which is designed to detect a fire in its incipient stage, before any East Elevation of the new British Library Repository. smoke, heat or flame is produced. 6
  • 7. An aspirating system is the recom- are actually best-suited for detecting Suppression mended method of smoke detection clean-burning fires that would be pro- The British Standard recommends only for the repository. It meets the recom- duced in spirit stores, for example. the consideration of fire suppression mendations of the British Standard, in There are other methods of detection, for maximum protection. Thus, any that this type of system can be 1,000 such as sensing for carbon monoxide, system could be considered to com- times more sensitive to the early signals which is present in all fires — often in pensate for the additional risk presented of fire than conventional point detec- large quantities. It might even be prac- by the automation system. NFPA 909 tors. Aspirating detection is also com- tical to modify low-oxygen sensing to recommends the adoption of a sprinkler monly used in high-rack storage, as a sample for CO as well as oxygen, and system. matter of best practice. This is because have a separate conventional aspirating Other fire-protection measures which sampling the environment at several smoke-detection system to provide were considered and discounted are levels, via the pipes running vertically two separate smoke-detection systems. detailed in Table 1 below. within the racks, overcomes the prob- continued on page 8 lem of early smoke stratification (smoke not reaching high enough levels) that would render point detectors ineffective TABLE 1 — DISCOUNTED METHODS in this environment. Method Means Reasons An aspirating smoke detection sys- Inert gas Displaces oxygen Repository is much larger than tem might sense a fire at a very early available systems can handle. stage, but in this large repository it Chemical gas (FM200) Uses a refrigerant that As above; in addition, because will only be able to provide an approx- extinguishes the fire by only low concentrations by imate location. The principal benefit chemical action. volume are required, it needs of early detection is to enable the auto- a relatively airtight mation system to be rapidly powered environment to be effective. down (as the most likely ignition If either of the above gases was discharged inadvertently, the archive would be source), and any faults investigated unaffected, but there would be a large cost associated with replacing the “wasted” gases, during which time the archive would not be protected. within it. With aspirating systems, false alarms Cycling sprinkler Acts as a sprinkler Cannot be applied to the are prevented by enabling the system systems system, but water repository, because of difficul- is turned off when ties in accurately sensing the to “learn” the background environment automatic detection state of any fire. Also, in the it will see in the non-fire condition senses that the fire has U.S. there have been practical during the commissioning period. The been dealt with. failures in which the heat detectors which turn off the system is then set to recognize fire sig- water supply have been nals in addition to the normal conditions cooled by the sprinkler, that it is constantly sampling. causing the water flow to halt while there is still a fire. Secondary Smoke-Detection System High-expansion foam Fills large spaces, pre- Rejected for the repository: if The British Library’s conservators venting combustion it went into operation, every expressed their preference for a sec- by excluding oxygen. single tote would need to be decontaminated afterward. ondary smoke-detection system which would act as a backup to the aspirating Powder suppressant Delivers powder to Rejected because it was system the fire source, which developed for more localized system. However, while beam detection acts by halting the applications, in which flooding is relatively simple, it is not sensitive chain reaction in the assistance helps effectiveness. enough. A fire at the ground-floor level combustion process. would have to become large enough Suppressant mounted Puts out the fire locally. Not considered workable, to be clearly visible before the beam on crane because of the time delay would likely detect it. Point detectors between the fire being detected and the robot are impractical, because a large number reaching it. would have to be incorporated within Smoke ventilation Designed to keep A system that kept smoke the racking. Infrared or ultraviolet smoke above the level above the highest level of detectors are line-of-sight devices which of stock to protect it stock could not practically would need to be automated to enable from damage. be provided. (N.B.: Smoke them to scan the stacks and allow for clearance as required by BS 5454 will be provided.) the crane’s motion. Furthermore, they 7
  • 8. Fire Protection and the British Library Repository — continued from page 7 Sprinklers given by reference to the case studies • sprinkler tanks and pumps. Two Sprinklers work simply by putting provided in NFPA 909. These refer tanks would be provided, so if water onto the fire source. A point to 29 library fires that have occurred one had to be drained for main- often misunderstood about sprinklers in the U.S. and elsewhere. Of these, tenance, the other would remain is that they are thermally operated and 23 libraries had no sprinklers or had available. There would be a duty therefore only sprinklers close to the only partial sprinkler protection. In and a standby pump. fire are activated. NFPA 909 suggests the majority of these fires, damage that 70% of fires are controlled by four was extensive. In the six incidents in The sprinkler system would need to sprinkler heads or less. which sprinklers had been provided, be a closed system, and a small jockey The disadvantage of thermal-operated the extent of damage was reduced, pump will maintain system pressure, sprinklers is that they require a reason- as shown in Table 2 below. requiring a small amount of electrical able fire to operate, and damage to the The repository’s sprinkler system power. The main pumps will only be archive would inevitably occur. This will comprise heads positioned at run for a short period to ensure that damage would include direct fire dam- the front of the racks and in the flues. they will operate when required. age, smoke contamination and water Heads will be provided at every level, Maintenance requirements would damage from sprinkler run-off. How- alternating between the front of the be fairly minimal, involving weekly ever, it is stressed that a sprinkler head rack, then in the flue and so on. In operation of the sprinkler valves and will typically deliver 65 litres per minute, order to enable the supplier to provide the pumps. In addition, an annual whereas a fire brigade hose will deliver cost and plant estimates, it was neces- inspection should be carried out. There 1,000 litres per minute, making the sary to assume that there would be are numerous approved contractors latter far more like to cause extensive 25 layers of totes that were 600 mm who could do this, irrespective of who water damage. high, with a 150 mm gap between supplies and installs the system. A sprinkler system for the repository each tote and the sprinkler head. A more significant factor is the rec- would comprise in-rack sprinklers to The system would include the ommendation that a foam additive be ensure that they operate at an early following components: provided. The foam additive AFFF stage. The extent of damage that is • the heads within the racks; would be introduced into the sprinkler likely to occur in the event of suc- water via a bladder tank and a propor- cessful sprinkler operation is not easy • the pipe work; tioning valve, as only 3% by volume is to estimate. The best indication is • sprinkler zone valves, and required. It would be released through the normal sprinkler heads and foams upon contact with air. By forming a TABLE 2 — REPORTED INCIDENTS OF SUCCESSFUL SPRINKLER OPERATION foam blanket, AFFF generally improves Number of the suppression system’s effectiveness Sprinkler Heads by excluding air from the seat of the fire. Library Initiating Event in Operation Reported Damage The sprinkler system’s mechanical Broward County Fire in trash room Not reported Parts of first floor plant would have to be replaced within Main Library (1993) from cigarette damaged, including some library material. the repository’s lifespan. The duty and standby pumps would be run on a University of Utah Overheating Two heads Damage mainly regular basis only to test their operation, (1981) slide projector confined to audiovisual area. would be well maintained, and should not wear out. However, it is usual South Bend Public Fire started in Not reported Building damage Library (1992) elevator shaft associated with industry practice to assume that they elevator area. will require replacing every 25 years. Saint Joseph Hospital Incendiary device Two heads Damage contained As with the low-oxygen plant, because Missouri (1982) in second floor to room of origin they are housed outside of the reposi- book stack tory and have a 100% standby, their New York University Fire in book stack One head Damage reported replacement will be a cost and man- Library (1965) to be limited to agement issue, and will not affect the $7,000. repository protection. New York University Fire in book stack One head Damage was The sprinkler system would have Library (1951) reported to be zones, enabling the phasing of head limited to $1,000. and pipe replacement, and allowing 8
  • 9. for the decanting of totes to protected place air, thus reducing the available could only be established by full-scale areas. However, their replacement will oxygen to the fire and increasing the fire testing to determine the most effec- clearly involve significant costs and system’s effectiveness. This increased tive positioning of sprinkler heads. management resources by the Library. effectiveness enables a water-mist sys- These fire tests would need to be insti- tem to extinguish a fire with typically gated, and several would be required Water Mist a tenth of the water required by a to determine the optimum head spacing. A water-mist system is best regarded sprinkler system. This would be expensive. as a high-pressure sprinkler system, This reduced water delivery limits A water-mist system does differ from although the pressure at 200 Bar is such the extent of water damage that would a sprinkler system for lifecycle costs, that the water is delivered in drops just occur if the water mist operated within in that the pipe work and heads are several microns in size. This gives them the repository. It also requires a smaller of stainless steel. The need for stain- a larger surface area and a greater capa- plant and pipes, which would make it less steel is partially due to strength city to absorb heat. The fine nature easier to fit into the building. It may requirements, but is largely due to of the spray also enables water mist even be possible to reduce the clear- the fact that the small holes within the to be more penetrative, although this ance between the mist head and top head could easily become blocked by does rely on the thermal currents of a of the tote to below 150 mm. contamination. As the “wet” side of fire to draw it in. This makes water The major disadvantage of a high- the water mist system is stainless steel, mist less effective on small fires than pressure water-mist system is that each it should not be necessary to replace an equivalent sprinkler system. When application is a one-off design. A water- the pipes or water-mist heads within drawn into a fire, the mist will also dis- mist system design for the repository the repository’s 70-year lifespan. continued on page 10 TABLE 3 — COMPARISON OF SUPPRESSION METHODS WITH LOW OXYGEN Running and Maintenance Advantages Disadvantages Costs Suppression method Principal Secondary Principal Secondary System Secondary Low Oxygen Will prevent fire Oxygen sensing system Novel technology; the System can only be £535,000 Saving on smoke from occurring. can be supplemented British Library would maintained by supplier, detection system: with smoke detectors, be pioneering this potentially putting the 70-year cost: £20,000. Claimed 100% avoiding the need for approach to archive British Library in a poor £1.7M effective when a separate system. protection. commercial position. Annual maintenance plant running. costs: £8,100. System’s effectiveness Plant availability is dependent on Power consumption: > 99.9% building integrity. £13,000 per annum. If lost, archive will be unprotected for a period of time. Repository will need to be treated as a confined space. Sprinklers Proven effective Staff area easily If they operate, a fire Building size has to be £800,000 Additional building method of pro- sprinkler-protected. has occurred and increased to accommo- cost due to increased tecting archive a proportion of date sprinklers. 70-year cost: building size: storage. Well-established the archive will be £2M £450,000 design codes to damaged by water Potential for leaks or 80–90% effective validate. run-off and smoke accidental activation. Annual maintenance damage, as well as costs: £10K direct fire damage. Running cost advised Sprinkler heads and as £250 per annum. pipe work will require replacement in the racking during the life of the building. Water mist Quick knock- Reduced water delivery. Will require expensive Expensive. £3–4 million Similar to that for down of fire; less testing to prove it for sprinklers. damage than Smaller sprinkler pipes. this application. 70-year cost: sprinklers. £4.4M Reduced plant area 80–90% effective required. 9
  • 10. Fire Protection and the British Library Repository — continued from page 9 Fire Compartmentalization of time in a real fire — long enough 15%. It offers preventive fire pro- to allow for firefighters to intervene tection, not post-event (reactive) Applicable Guidance and ensure that the fire is contained suppression of an actual fire. Since the repository is a single-storey in that compartment. building, there is no requirement under A further advantage to providing any 3. No water present in the repository. Building Regulations to divide it into compartment walls within the reposi- separate fire compartments. The Support 4. An advantage for salvage, as com- tory is that they will run longitudinally, Building is two storeys in height. In pared to discharge of sprinklers and and will generally avoid any penetra- order to treat the repository as a single- resulting water and smoke damage. tions for doors and services. These pen- storey building, it is necessary to provide etrations have been proven to be the a fire compartment wall between them. 5. Nitrogen is an inert gas which weak link in compartment construction, achieves homogeneous distribu- As no maximum compartment size with some estimates putting the instance is given in the British Standard, the tion, easily providing consistent of failure in fire doors as high as 40%. levels of protection throughout only requirement for compartmen- Given the above, it can be stated talization is between the repository the building. with a high degree of confidence that and the Support Building. However, any compartment wall provided within 6. The system continuously samples as discussed above, BS 5454 does not the repository will prevent fire spreading and monitors oxygen levels in the envisage archive storage on this scale. to the adjacent compartment. repository. It is always clear whether It is understood that, when the clause or not the repository is protected was written, the largest compartment Application to the British Library against fire. area was envisaged was 300 m2. With Repository an assumed floor-to-floor height of To strictly satisfy the British Standard, 7. The system indirectly monitors 4 meters, this gives a total volume of as written, the only compartment wall integrity of the building fabric by 1,200 m3 or 1/50th of the proposed required is the one between the reposi- indicating any issue with air-tightness. size of the British Library Repository. tory and the ancillary accommodation. A reduced-oxygen fire prevention This compartment wall will have to system operates in conjunction Requirement and Effectiveness be provided. The British Library has with air-handling systems. The true benefit of any compartment decided to provide a single longitu- wall will only be realized in the unlikely dinal compartment wall dividing the 8. Early smoke detection (an aspirated event that the suppression system fails building into one four-aisle space and system) is combined with the oxy- to operate, or halt the fire, and fire- one three-aisle space. gen sampling system and uses com- fighters subsequently fail to prevent mon pipes in the repository. Pipe the fire from involving a large part of Compartmentalization Summary work is plastic and not pressurized the building. Therefore, any compart- Advantages and therefore has good resistance ments formed in the repository would • Reduces consequence of to deterioration and accidental be provided as the last line of defense. uncontrolled fire damage (e.g., by a crane). The caveat to this statement is that, even without fire resistance, any subdivision • Reduces consequential damage (due 9. The aspirated system can detect of the repository will help to protect to smoke/steam) of controlled fire very early stages of pyrolysis in non-fire-affected items from any smoke very large spaces with a high Disadvantages degree of sensitivity. or steam that will be generated, even • Increases building footprint and when a sprinkler or water-mist system land requirements 10. The fire risk posed by automated has successfully controlled the fire. systems is mitigated: electrical cabl- A four-hour compartment wall, • Additional cost ing will not burn in 17% oxygen. established against the standard time/ temperature curve, will not necessarily Reduced Oxygen Fire 11. There is a clear advantage in the survive this period of time in a real Prevention Systems: simplicity of the plant used, its fire. However, given the standard of standardized industrial components, Risk/Benefit Analysis construction required to achieve four and its known maintenance cycles. hours under the standard BS476 test, Benefits it is reasonable to assume that any 1. A reduced-oxygen fire prevention 12. Plant maintenance is not tied to a compartment wall will maintain its system will prevent fire occurring specific reduced-oxygen system effectiveness for a significant period with the proposed oxygen level of supplier. 10
  • 11. 13. The proposed system offers good 4. While the principles, equipment, the Library’s proposed building. scope for disaster planning. The and fire prevention rationale are They protect three years’ worth of proposal includes a duplicate com- not new, the combination is inno- advance fabric stock with a reduced- pressor and nitrogen generator. This vative in relation to fire protection oxygen environment, and chose to plant redundancy permits several and a building of this type. build a single warehouse protected layers of fire mitigation within the in this way, rather than two separate solution (e.g., backup should one 5. The Library would be applying warehouses protected by sprinklers. compressor fail or run both com- an innovative solution to a large (They would cease to exist as a pressors continuously to reduce repository, having not tested the corporate entity if this stock was oxygen below 15% if desired). It solution elsewhere; it would not lost to fire.) Their main reason for will also be possible to cater for be using an incremental, proto- this shift in their property strategy an emergency nitrogen gas dump typing strategy, which is the BL was the perceived additional bene- from a tanker. approach now adopted for other fit of the preventative/monitoring developments such as IT systems. fire-engineering rationale offered 14. It is simple to integrate the reduced by a reduced-oxygen system. Also 6. In Europe, reduced-oxygen systems oxygen system with the existing see mitigation for point (9) below, have only been in use since 1998 site-wide fire alarm and building re: Oxford University. in approximately 100 installations, management systems. and thus do not have a long track 3. Constant monitoring of oxygen 15. The current architectural building record. levels by the reduced-oxygen fire- design parameters (air tightness; prevention system also provides 7. We do not have data on reliability environmental controls; BREAM data about building integrity and of these systems. ratings) needed to meet Part M of air tightness. This would be required the Building Regulations already 8. Forced pyrolysis can still occur: anyway to monitor BREAM stan- accommodate a reduced-oxygen e.g., damage including charring dards. Building foundations are fire-prevention system’s operational produced by proximity to a very being designed to avoid differential requirements. hot motor, oxyacetylene torch, settlement that would deform the or overheating cable. automation racking. Sealant between 16. There is a period of oxygen stability when the plant is not running: the the panels has the same design life 9. Suppliers can own the patented con- repository remains protected (an as the PAROC wall panels. The trol panel software system and have estimated 90 hours between failure architects’ design proposal and a monopoly over its maintenance. of plant and oxygen levels rising costs already include over-cladding above the upper operational 10. The BL will be pioneering this of the building walls every 25 years. threshold). solution and will be seen by the Even if the building began to leak professional community as cham- more air, fire protection should 17. BL/service provider technical staff pioning this approach; failure could remain possible within the toler- can be trained to act as first-line damage the BL’s reputation. ances of the proposed system response for maintenance and (although energy costs would rise plant repair. 11. The BL needs to ensure that low- as the compressors would need to oxygen/enriched-nitrogen atmos- work for more than the proposed Risks pheres do not have a detrimental eight hours per day to maintain the effect on the longevity of cellulose 15% oxygen level). 1. There is no precedent for the use collections. of a reduced-oxygen fire-prevention 4. Low oxygen already protects build- in a comparable size building; high Mitigations ings containing dangerous and/or density, automated storage and 1. The Library has seen library materials business-critical material, including library materials. in a small vault and a large oil explo- a Shell Oil exploration data store 3. To work efficiently, the system is ration data centre building both and two chemical storage facilities. dependent upon maintaining ade- protected by a reduced-oxygen A German low-oxygen product is quate air tightness of the building fire-prevention system. The Library approved by the VdS (independent over its lifetime. Buildings become has also visited a clothing supplier’s standards authority for the German “leaky” over time; failure to ensure storage site in Germany: an auto- insurance industry which conducts air tightness over 25, 50, or 70 years mated high-density warehouse its own tests and validation of would incur financial costs and protected by a reduced-oxygen those tests). potentially lessen fire protection. system, and on a similar scale to continued on page 12 11
  • 12. Fire Protection and the British Library ¡ Repository — continued from page 11 IAMFA 2006 IN LOS ANGELES The Los Angeles Chapter welcomes you! 5. We would not be the first to deploy low oxygen in a large building with September 17–20, 2006 automation. Prototyping is easier INTERNATIONAL ASSOCIATION OF MUSEUM FACILITY ADMINISTRATORS with IT projects but often difficult in building design. A prototype Ⅺ YES! Sign me up to attend the 2006 IAMFA Annual Conference in could not mimic the scale of the Los Angeles, California, USA actual project adequately. Name: ___________________________________________________________________________ 6. See the mitigation for (3) above. Title: ____________________________________________________________________________ The British Library has requested Institution:_______________________________________________________________________ further information regarding the nature of the existing low-oxygen Address: _________________________________________________________________________ installations and their performance standard. City: _________________________________________ Postal/Zip Code: _________________ State/Province/County: ______________________ Country: _________________________ 7. BL staff will ask for improved data on the statistical likelihood of fires Phone: ________________________________ Fax: ____________________________________ in a similar building vs. actual events in buildings protected with E-mail: ________________________________ @ ______________________________________ low oxygen. If your address/contact information has changed in the past year, please check box Ⅺ Special dietary, access, or other requirements: __________________________________ 8. Pyrolysis would be detected at a very early stage by the aspirated __________________________________________________________________________________ system, and the alarm would be ALL FEES ARE PAYABLE IN U.S. DOLLARS raised. Please visit http://www.iamfa.org/ on the 2006 conference page to register for the conference using a credit card. 9. The controlling software is open Ⅺ Member conference fee: $500 (after Aug 20, add $50) protocol. The system is relatively simple in IT terms and contains Ⅺ Non-member conference fee: $600 (after Aug 20, add $50) routines common in industrial Ⅺ Sign me up as a new member: $150 control applications. All other com- Ⅺ Guest program fee: $300 (after Aug 20, add $50) ponents are proprietary industry Ⅺ Guest under 12: $150 standard. Maintenance of compres- Ⅺ One-day attendance fee: $200 per day Ⅺ MON Ⅺ TUE Ⅺ WED sors and other hardware is not tied to any specific supplier. You may also complete this form, and send a hard copy along with a check to: International Association of Museum Facility Administrators (IAMFA) P.O. Box 277 10. The professional reputations of Groton, MA 01450 USA both the low-oxygen supplier and the architects would be at stake. SUGGESTED ACCOMMODATION A successfully managed innova- We have reserved a limited number of hotel rooms at The Fairmont Miramar Hotel for tion would be a benefit to the BL. the period of Saturday, September 16 through Wednesday, September 20. The conference rate is $229 per night per room plus 14.05% tax, single or double occupancy, with an Oxford University has informed the additional charge of $25 each for a third or fourth adult per night, with a maximum Library of plans to build a similar of four people per room. There is no extra charge for children up to, and including, automated high-density book the age of 18 years who share a room with their parents. Early hotel registration is repository, also to be protected strongly recommended during this busy season in Los Angeles. The block of rooms will be held until August 1, 2006. To contact the Fairmont Miramar Hotel directly, please call by a reduced-oxygen system. 1-800-441-1414 or (310) 576-7777. Ask for Reservations and make sure to mention the IAMFA conference to get the special rate. Reservations can also be made by Internet at www.fairmont.com. Internet users must use the promotional code GRMUS1 to submit 11. BL staff investigated the effects requests. The hotel will extend the program rate (3) days prior and (3) after conference of low-oxygen/enriched-nitrogen dates, based on availability. atmospheres on cellulose, and no effect is anticipated. Please check the IAMFA website for updates at: www.iamfa.org 12
  • 13. Networking in Sunny Spain — The 2005 IAMFA Conference in Bilbao The Guggenheim Museum, the Ria de Bilbao Maritime Interaction with our colleagues from around the world Museum, the Euskalduna Conference Centre and Conference provided opportunities to share best practices and lessons Hall, the Fine Arts Museum, Bilbao, and the entire Basque learned. The organized sessions and tours were excellent, region of northern Spain were gracious hosts for the Annual but the classic IAMFA model of networking between and IAMFA Conference in September 2005. Many members and among these planned events formed the unique backbone guests extended their stays to take in the sites, sounds and of a classic conference. tastes of the region. Here, then, on the following pages, are a few of the scenes caught by the Editor. Delegates assembled for the traditional group photo. Guests joined delegates to close out a long-awaited, but far too fleeting conference in Bilbao. 13
  • 14. Networking in Sunny Spain — The 14
  • 15. 2005 IAMFA Conference in Bilbao 15
  • 16. The Guest Perspective on the IAMFA Annual Conference If I learned nothing else during my week in Bilbao, I learned a bottle of that home too. The hospitality of our hosts was these three words: café con leche. My three years of high- exceptional! Muchisimas gracias a Roberto y Rogelio. school French, years of watching Sesame Street with my two Bilbao is a great city to walk in. From the ancient archi- children (Spanish language lessons are a regular feature of tecture to the modern to the Guggenheim to the neat little the show) and a Spanish language CD I purchased after the shops to the street mime made-up to look like a stone statue, IAMFA conference in Boston were not a whole lot of help. there was so much to see and experience that each walk In most cases a simple “Hola” and a smile went a long way was an adventure. It is a good thing we were able to do so to getting you what you needed. (A certain Bilbao linen/fabric much walking, considering all of the food we ate during shop shall remain nameless!) the week. (I need to remember that little tidbit now that My first conference was D.C. 2001, delayed from September we are home.) to December due to 9/11. (Near and dear to my heart, as Now it is on to Los Angeles! I cannot wait to see all my Dan works for the Smithsonian and was part of the D.C. IAMFA friends, the Getty and the newly reopened Villa, the planning group. It was fun to be able to see your “home L.A. County Museum of Art, the Museum of Contemporary town” as a tourist.) London was great. Brought the umbrella, Art, the Santa Monica Pier and Universal Studios (no roller- no rain. San Francisco was excellent. Brought the umbrella, coasters for me!). I will bring my umbrella, and with any no rain and a record heat wave. Boston was awesome. I luck at all we will have great weather for our week in found the tombstone of my thirteenth great-grandfather at sunny southern California. Kings Chapel, and I took photos of Fenway Park. (Maybe that is why the Red Sox won the World Series in 2004 — Kim Davies my Dad would have been so happy.) Have IAMFA spouse, will travel! Then there was Bilbao . . . WOW! The food was great! I bought a tapas cookbook. The wine was great! We brought DANIEL H. DAVIES Scenery in and around Bilbao, and nearby points of interest. 16
  • 17. Regional Chapters John de Lucy, VP Regional Affairs Our regional chapters continue their active networking, The second floor features the exhibition, Made in Africa, discussing issues important to us all, while also working displaying stone tools made in Africa nearly two million to raise IAMFA’s profile within their respective regions. years ago. We also experienced permanent interactive The following two reports detail the recent and upcoming displays on Food and Music, as well as the second floor’s activities of two of our most active chapters. two theaters. Back-of-house space is minimal, since the MoAD is a tenant within the St. Regis Hotel tower. Their Northern California Chapter total space is 20,000 square feet, which has put space for by Joe Brennan storage and personnel at a great premium. continued on page 18 Our first meeting of 2006 took place during the afternoon of February 15, 2006, at the newly opened Museum of the African Diaspora (MoAD) in San Francisco. Ten of us showed up for the tour, hosted by MoAD Facilities Director Paula Ramsey, despite my transposing the street number in the invitation. We assembled in their Boardroom for introductions and some discussion of their opening experience, which focused on events, catering and rentals. We also heard about some of the challenges of operating within the building as a tenant, including access and exits, loading dock usage, alarm logistics etc. We were then taken on a tour of the facility. This included their traveling exhibition space on the third floor, where a diverse array of art is displayed. Dan Dunn of the Blackhawk Museum and John Lewis of the California Academy of Sciences hold tools made nearly two million years ago. These stone tools, from the Olduvai Gorge Ascending the main stairway in front of MoAD’s iconic photo in Tanzania, are on loan from the British Museum, and are collage mural of a girl’s face, made up of 1,200 individual some of the oldest known manmade objects in the world. photos — see their website for the full effect at www.moadsf.org. 17
  • 18. Regional Chapters — continued from page 17 Chairpersons The tour gave us all an interesting of Regional Chapters look at the particular challenges facing Atlanta, USA museological institutions which must Kevin Streiter operate in rented facilities that are not High Museum of Art purpose-built, and provided us with Australia food for thought on management of Kim Reason our own facilities. Museum Victoria Our next three quarterly meetings Bilbao, Spain have already been scheduled as follows: Rogelio Diez Guggenheim Museum May 17, 2006: Chicago, USA William Caddick Lindsay Wildlife Museum in Walnut Art Institute of Chicago Creek Hawaii, USA Robert White September 21, 2006: Honolulu Academy of Arts Joint meeting of the Northern and Los Angeles, USA Southern California IAMFA Chapters Joe May J. Paul Getty Trust at Hearst Castle in San Simeon MoAD staff member demonstrating stone New England, USA hand tools to Jennifer Fragomeni of the Jim Labeck November 15, 2006: Isabella Stewart Gardner Museum Exploratorium, Nils Welin of Cypress Location to be determined . . . Security, and Andy Hirschfield of the New York, USA forward me your ideas. Exploratorium. Mark Demairo New Zealand Patricia Morgan Auckland Art Gallery U.K. Chapter Ottawa-Gatineau, Canada Our next meeting is scheduled for May 5, 2006 at the National Library of Scotland Christian Page in Edinburgh. The proposed program for that meeting is as follows: Canadian Museum of Civilization San Francisco, USA 10:00–10:30: Bill Black — Set the Scene for Regulatory Reform (Fire Safety) Order Joe Brennan San Francisco Museum of Modern Art 10:30–11:45: Colin Todd — Regulatory Reform (Fire Safety) Order: Life after the United Kingdom Risk Assessment Jack Plumb National Library of Scotland 11:45–12:30: Bill Jackson — Another Standard — An Introduction to NFPA 909: Washington-Baltimore, USA Code for the protection of Cultural Resources Robert Evans Freer Gallery of Art/Arthur M. Sackler 12:30–13:30: Lunch Gallery 13:30: Either a visit to the National Gallery of Scotland’s Playfair extension, or a presentation on IAMFA Benchmarking Future Chapters This is a formidable line-up of speakers, and I am sure we will all benefit Cleveland, USA Tom Catalioti greatly, not only from what they have to say, but also through the opportunity Cleveland Museum of Art to join in the discussions that will follow. The Netherlands The lasting effects of the conference in Bilbao, as well as our tours of its many Jan Abrahamse wonderful galleries and museums, have undoubtedly kept many of us from think- Rijksmuseum ing about organizing regional activities and tours of our own local facilities. By the Pennsylvania, USA time you read this, however, I hope you will all have heard from me, encouraging Victor T. Razze you to host events in your respective regions — and of course reporting on them Brandywine River Museum and Conservatory in Papyrus! Seattle, USA Patrick Dowling John de Lucy Whatcom Museum of History and Art Vice President, Regional Affairs 18