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Volunteer program coordinator info session
- 1. Cayce Canipe Cayce@childrenofallnations.com 512-323-9595 ext. 3062 Orphan Hosting Volunteer Coordinators Info Session Great Wall China Adoption and Children of All Nations
- 2. Info Session Overview • Goals of Orphan Hosting • How Orphan Hosting Works • The Volunteer Role • Beginning • Middle • End • Get Started!
- 3. Goals of Hosting https://www.gwca.org/• 1-888-493-2645 • info@gwca.org
- 4. GWCA/CAN’s Hosting Program! GOAL: Hosting AND Adoption – We want to find a forever family for each and every child that is hosted through our programs. GWCA/CAN runs two hosting programs: China & Philippines – Each program is run twice a year: Summer Session (June/July) and Winter Session (December/January) Adoptions for all children will be processed by GWCA/CAN ALL host families will be eligible to receive an adoption grant/scholarship if moving forward with adoption.
- 5. How Orphan Hosting Works https://www.gwca.org/• 1-888-493-2645 • info@gwca.org Volunteers Families Staff
- 6. How it works Families interested in hosting apply through the GWCA/CAN Orphan Hosting Website GWCA/CAN Program Staff reach out to families, discussing the family’s interest in hosting and any potential concerns with their application Families with strong adoption commitment will be given priority matching. Host-only families will be allowed to host a child as well to be an advocate for adoption. Volunteer Program Coordinators take over after the contract /matching phase
- 7. After contracted and matched, the VPC works with families on documents, counseling, preparation for arrival, etc. GWCA/CAN Program Staff provide important trainings for families and volunteers throughout the hosting session After the kids arrive, the VPC checks in with families, communicate/organize all program logistics, and keep in touch with chaperones/translators, etc. How it works
- 8. China CCCWA and orphanages make the rules Kids are aged 6-13 and are healthy or with special needs Families can share photos of their kiddos!
- 9. Philippines ICAB makes the rules Kids are aged 6- 16 and are healthy only or in sibling groups NO photo or name sharing online, only privately
- 10. The Children ALL are declared adoptable! China: Most will have special medical needs – Abandoned at birth and have lived in institutions all their lives Philippines: will be mostly older than 10 and will be in sibling groups, all healthy – Backgrounds of abuse and neglect and will have the corresponding behavioral issues Some kids may have lived with foster families too.
- 11. The Volunteer Role https://www.gwca.org/• 1-888-493-2645 • info@gwca.org
- 12. Initial Responsibilities You will be assigned a “region” of families, which can vary slightly depending on the range of our host families from session to session. Typically, GWCA/CAN divides up regions as follows: GWCA/CAN Regions
- 13. Attend VPC training and receive weekly schedule Receive your VPC login for our HMS (Hosting Management System) platform that organizes all host family documentation Provide introductory information via email to assigned host families Ensure that families are uploading their paperwork in a timely manner Assist families in completing Home Safety Visits Answer any questions the family might have at this point Initial Responsibilities
- 14. Mid-Program Responsibilities Complete documentation checklists for all families Prepare for child’s arrival Attend host family and VPC group training led by GWCA/CAN staff via conference call Answer any pre-arrival questions families have
- 15. Children’s Arrival and End of Program Ensure families are completing weekly reports on their experiences with the kiddos Help families make dental/eye appointments if needed for children while they are here Help families host to advocate Attend pre-departure conference call with GWCA/CAN staff Be available for emergency calls while the children are in the U.S.
- 16. Why are Program Coordinators SO Important? Volunteer Program Coordinators are the heart and soul of our Orphan Hosting Program These are the volunteers that allow the program and these wonderful opportunities for families and children to happen
- 17. Get Started https://www.gwca.org/• 1-888-493-2645 • info@gwca.org
- 18. Apply as a Volunteer Program Coordinator • Are YOU ready to help orphans find their forever families? • For an application, contact Cayce@childrenofallnations.com or call (512) 323-9595! Your dedication makes the host program possible and creates forever families!
Editor's Notes
- Welcome and thank you for your interest in becoming a Volunteer Coordinator with Great Wall China Adoption and Children of All Nations Orphan Hosting Program! This presentation will provide you with some information about us and the role of the Volunteer Coordinator!
- This presentation will cover the goals of orphan hosting
- Our orphan hosting has a few goals that make it distinct from other agencies hosting programs.
- Orphan Hosting with us is different because our goal is to find families for each and every child hosted through the program. Currently, we run two programs – one with China and one with Philippines. We’ll discuss some of the differences between the countries a bit later in the presentation. Our programs run twice a year, once for a Summer session and once for a Winter session. Adoptions with our orphans will be processed through GWCA/CAN and host families are eligible to receive an adoption grant/scholarship to move forward with adoption.
- This section will talk a little bit about how the parts of Orphan Hosting work. You’ll see that volunteers are the biggest wheel – that’s because it is your work with families that allows our program to run smoothly!
- Our program begins with families interested in hosting applying through our Orphan Hosting Website. Our staff reaches out to these families to discuss their interest in Hosting and any potential concerns with their application. Each of our families goes through a close screening process, and those with commitments to adoption are given priority over those who may not be interested in adoption. Host only families are asked to host a child as an advocate – seeking out resources and other families that may be interested in adoption. We provide specific training for you to discuss methods of hosting to advocate once you have signed on as a Volunteer Coordinator.
- Once families have contracted with us and been matched with a child, you become their liaison. You’ll help the family submit their documentation, prepare for the arrival of the kiddos, and be there as a support system while the children are here! Again, we provide specific information for you on preparing documentation and walking families through hosting. We provide training sessions for you, other volunteers, and the families throughout the program. You will help us pass important information along to the families, such as training guides and FAQ information.
- Our China program is led by CCWA (China Center for Children’s Welfare and Adoption) and makes the rules. Typically, children in orphan hosting from China are 6-13 and are healthy and older or have a special need. Families can share photos of their children while they are with the family.
- In the Philippines, the Intercountry Adoption Board makes the rules. Children are typically 6-16 and are healthy. The biggest difference with our Philippine program is that photos CANNOT be shared of the children online.
- All children are declared adoptable before entering our Orphan Hosting Program. Many from China will have special medical needs, and may have been abandoned at birth and in institutions all their lives. In the Philippines, while the children typically do not have medical needs or have very minor needs, they may have a background of abuse or neglect that leads to corresponding behavioral issues. Some of these children from both countries may have lived with foster families rather than in orphanages. However, all of these children have full profiles available and have been screened by the foreign government and by interview staff and have been approved for hosting by both.
- Now we’ll go into a little more detail about your role in this process so that you can decide if a Volunteer Coordinator role is right for you!
- Once families have contracted, you will be assigned a region of families. Each volunteer coordinator can expect to be assigned around 7 but no more than 10 families each. Your region may be in the same one in which you live, but depending on the location of our host families, you may find yourself living in the south and supporting families in the Midwest. We will provide you with the resources you need specifically to support your families. South Southwest Northeast Midwest West Pacific
- During the beginning of the program, you’ll attend an orientation training and receive a tentative weekly schedule. You’ll find that you receive weekly emails with important information, including your VPC login for our Hosting Management system. You’ll be trained on this system, which allows families to upload their paperwork in a timely manner. You’ll also be there to walk the family through a Home Safety Visit completion. We’ve streamlined the process so that you’re functioning largely through email to support your families. All of the information you’ll need to answer their questions will be at your fingertips.
- At the mid-point of the program, you’ll ensure that families have completed their documentation and have all their training materials. At this point, families are preparing for their child’s arrival and are in what we call “the nesting phase.” You can help them prepare for what type of food to have, how to have fun with the kids, and all the little questions that will crop up!
- Once the children arrive, you ensure that families are completing their weekly reports. You can assist the families with medical appointments, since many of the children in our program have not received medical attention for the most basic needs like eyes and dental. You can help your families host to advocate! And we also have a volunteer on emergency call for while the children are in the U.S. Near the end of the program, we’ll host a pre-departure call to prepare families for the parting.
- Your role is so important to GWCA/CAN and really allows us to provide these opportunities for families and children.
- This is a comprehensive presentation that provides you the information you need to decide if you can be a volunteer hero and help our Orphan Hosting program be the best experience it can be for families and children! If you’re ready to get started
- You can apply to help orphans find forever families by contacting a Program Coordinator at Cayce@childrenofallnations.com or calling 512-323-9595 ext. 3062 to have an application sent to you! Your dedication makes the host program possible and creates forever families! Thank you for your interest and we look forward to seeing your application!