Presented at the North American Collaboration Summit 2019

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Using Azure Runbooks and Microsoft Flow to
Automate SharePoint Tasks
Geoff Varosky @ North American Collaboration Summit 2019
March 14, 2019

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• Insight
• Senior Architect in Managed Services
• SharePoint, Office 365, Azure
• (was) President and Co-Founder of BASPUG
• Co-Founder of Office 365 Users Group (now co-organizer)
• Co-Organizer for SharePoint Saturday New England
• Blog: http://www.SharePointYankee.com
• Email: geoff.varosky@insight.com
• Twitter: @gvaro
About Me

3. BlueMetal Presentation Insight Proprietary & Confidential. Do Not Copy or Distribute. © 2017 Insight Direct USA, Inc. All Rights Reserved. 3
About Me

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About Me

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About Me
musicalnature.net

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• What are Azure Runbooks?
• Setting up Azure Automation
• Basic Flow and Runbook
• Slightly More Complex Flow and Runbook
• Conclusion
• References / Q&A
Agenda

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Azure
Runbooks

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What are Azure Runbooks?

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Runbook Types
Type Description
Graphical Based on Windows PowerShell and created and edited completely in
graphical editor in Azure portal.
Graphical PowerShell Workflow Based on Windows PowerShell Workflow and created and edited
completely in the graphical editor in Azure portal.
PowerShell Text runbook based on Windows PowerShell script.
PowerShell Workflow Text runbook based on Windows PowerShell Workflow script.
Python Text runbook based on Python.

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Demo
Creating an Azure Automation
Account and Runbook

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Our Basic Flow

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What’s a Webhook?

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What’s a Webhook?
• Define Name, Expiration Date, and Enabled status
• Contains security token
• Should be treated like a password
• Cannot get URL again once you’ve created it
https://s1events.azure-automation.net/webhooks?token=ouNI73P4PIh%2fBm5%2bAv%2bnWIXWQKJcEef%2bn4D2OQoelWM%3d

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Demo
Creating a Flow to Call our
Runbook

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Our Slightly More Complex Flow

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Our Slightly More Complex Flow
• Add a PowerShell Module into our Automation Account
• Store credentials in SharePoint to Login to O365
• Call a flow from SharePoint
• Send data using WEBHOOKDATA to Azure Runbook
• Create a sub site based on that data
• Hope it all works!

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$WEBHOOKDATA

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$WEBHOOKDATA
{"WebhookName":"Create-ClientProjectSites","RequestBody":"","RequestHeader":{"Connection":"Keep-Alive","Accept-
Encoding":"gzip","Accept-Language":"en-US","Host":"s1events.azure-automation.net","User-Agent":"azure-logic-
apps/1.0","ClientName":“Some Client","ClientLogo":"
Some_Client.jpg","ClientDesc":"dfsf","ClientURL":"https://something.sharepoint.com/sites/Somesite/SomeClient/default.aspx","
ProjectName":"Master Services Agreement","ProjectURLName":"MasterServices","ProjectDesc":"Completing an
MSA","ProjectStatus":"Pursuit","CreateSiteID":"45","x-ms-execution-location":"westus","x-ms-workflow-
id":"da8706a5f51940819c879ce922fbcb46","x-ms-workflow-version":"085866698440834939","x-ms-workflow-
name":"b3a7119a-cc38-4725-becf-7d4fd69103","x-ms-workflow-system-id":"/locations/westus/scaleunits/prod-
15/workflows/da8706a5f9c879ce922fbcb46","x-ms-workflow-run-id":"08586662253096872939738593106CU07","x-ms-
workflow-run-tracking-id":"e16b81ba-48c0-430b-a65e-280ab2ca71","x-ms-workflow-operation-name":"HTTP","x-ms-workflow-
subscription-id":"fa00899a-0d59-4cf6-8549-078f03a6ee","x-ms-workflow-resourcegroup-
name":"6C637512C4174E789D6B61258E4B619-F0089114D4833B19B023FCD489","x-ms-tracking-id":"0cd110-a428-44dd-
8a54-54df852742fa","x-ms-correlation-id":"8c0cd110-a428-44dd-8a54-54df852742fa","x-ms-client-request-id":"8c0cd110-a428-
44dd-8a54-54df852742fa","x-ms-client-tracking-id":"0858663096872940738593106CU42","x-ms-action-tracking-id":"7b1d12be-
4a44-4a99-b66873652e1","x-ms-activity-vector":"IN.IZ.IN.05.IN.0X"}}

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Demo
Doing Something Useful…

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Conclusion

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Conclusion
• How we use it @Insight
• Add approval workflow around the list

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References

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• Creating Runbooks in Azure and Calling Them from SharePoint Using Webhooks and Flow
• https://go-to.blog/runandflow
• Azure Automation Credentials
• https://go-to.blog/aacreds
• Importing PowerShell Modules into Azure Automation
• https://go-to.blog/importpws
• Introduction to Azure Automation
• https://docs.microsoft.com/en-us/azure/automation/automation-intro
• Azure Automation Runbook Types
• https://docs.microsoft.com/en-us/azure/automation/automation-runbook-types
• Learning key Windows PowerShell Workflow concepts for Automation runbooks
• https://docs.microsoft.com/en-us/azure/automation/automation-powershell-workflow
• Azure Run-As Accounts
• https://docs.microsoft.com/en-us/azure/automation/manage-runas-account
References

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Thank you!

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• Insight
• Senior Architect in Managed Services
• SharePoint, Office 365, Azure
• (was) President and Co-Founder of BASPUG
• Co-Founder of Office 365 Users Group (now co-organizer)
• Co-Organizer for SharePoint Saturday New England
• Blog: http://www.SharePointYankee.com
• Email: geoff.varosky@insight.com
• Twitter: @gvaro
About Me