2. What we will cover:
โข Purpose of the Point-in-Time Count
โข What data are we collecting?
โข Forms for data collection
โข Definitions
โข Process for turning in data
โข New this year! Youth Count/Youth Surveys
6. Population Data
โข 3 Household Types:
โข Households with at Least One Adult and One Child
โข Households without Children
โข Households with Only Children (under age 18)
โข 2 Sets of Data
โข All households
โข Veteran households
7. Population Data, continued
โข Number of Households
โข Number of People in Households
โข Persons under age 18
โข Persons 18-24
โข Persons over age 24
โข Gender: male, female, transgender
โข Ethnicity: Non-Hispanic/Non-Latino OR Hispanic/Latino
โข Race: White, Black/African American, Asian, American
Indian/Alaskan Native, Native Hawaiian/Other Pacific
Islander, Multiple Races
8. Subpopulation Data
โข Chronically Homeless
โข Chronically Homeless Persons
โข Chronically Homeless Households
โข Persons in Chronically Homeless Households
โข Adults with a Serious Mental Illness
โข Adults with a Substance Abuse Disorder
โข Adults with HIV/AIDS
10. Categories of Data Providers
โข Contributing ETO/ASIST HMIS Organizations
โข Agencies with Comparable Data Collection Programs
โข Agencies without Comparable Systems
โข Street Count Teams
11. HMIS Providers
โข Enter all HMIS data for
people who stay the
night of Jan. 29
โข Hand-out shows data
that must be in HMIS
โข Data entry complete by
8 am on Fri., Jan. 31
12. Comparable Data Collection Systems
โข Collect and tally point-
in-time information
from your system.
โข We will send you the
link to submit the data
by filling out an online
form.
โข Please submit your
survey data within 72
hours of the night of
the count.
13. Agencies without Comparable Systems
โข Staff completes a brief anonymous questionnaire with
each adult or head of household guest on the night of the
count.
โข Submit completed questionnaires' to CoC by Friday., Jan.
24, 2014
14. Street Count
Homeless โStreetโ Interview Form - January 29, 2014
City/Town:________________________________________
Location: (site or nearest cross streets)_________________________
Interviewer: _______________________________________
Time:_________
1. Is this person :
Awake
8. How many times have you been homeless before this time?
0
1
2
3
4 or more
Asleep
2. Hello, I am (Name) from (organization)
Iโd like to ask you a few questions about your housing situation. All of your
answers are strictly confidential.
Would you be willing to participate?
yes
no
3. As of today, do you have a place that you consider to be your home or the
place you live?
Yes (go to 4)
Refused
No (go to 5)
Donโt know
If 4 or more, did these episodes occur in the last three years?
Room
House
Camp
Donโt Know
Shelter
Apartment
Public Place
Abandoned Building
Car/Truck
Refused
Other ___________________________
Do you believe this person has a disability?
yes
no
unknown
If yes, list type: (MH, SA, D-D, physical)___________________________
female
unknown
Black/Af. Am.
White
Other or Multi-racial (list):_______________________________________
14. Do you consider yourself to be Hispanic?
6. After asking these question, do you believe that this person is homeless?
yes (fill out next questions)
no
yes
transgender
11. Are you alone?
yes
no
(If no, are you with a partner or family member?)
List:_________________________________________________________
13. What is your racial background?
Asian
Nat. Am./Alaskian
shelter
family/friends
street, park, open place
camp
hotel/motel
bus station, bus, bar, movies
car/truck
refused
donโt know
Other:__________________________________________
no
6b. What was the last zip code (city/town) you lived in before you became
homeless? List: _________________________________
7. How long have you been homeless this time?
<30 days
30-90 days
3-6 months
6 mos. to 1 yr.
1-2 years
2 - 3 years
> 3 years
5+ years
10+ years
male
12. Age: ____under 18, ___18-24, ____ 25-40, _____41-55, _____56-65
____ >65 ____Unknown, List age, if possible:__________________
5. Where do you usually sleep?
6a. Were you asked these questions by someone else today?
no
9. Do you have any of the following disabilities (if yes, ask if in treatment)?
mental health condition
yes
no
in treatment
physical disability
yes
no
in treatment
substance abuse problems
yes
no
in treatment
10. Gender:
4. Is that a room, apartment, house, shelter, or spot in some public place
(park, bus station)?
yes
yes
no
15. Did you ever serve in active duty in the U.S. Armed Forces?
yes
no
Were you activated as a member of the National Guard or as a Reservist?
yes
no
16. Identifiers: (if known or individual is willing to give it)
First three letters of your last name:
___ ___ ___
First letter of your first name: ____
Your date of birth: (month/day/year) _ _____
THANK YOU FOR YOUR HELP
16. Veteran
An adult who has served on active duty in the Armed
Forces of the United States. This does not include inactive
military reserves or the National Guard unless the person
was called up to active duty.
โข Hereโs what to ask:
โข Have you ever served active duty in the US Armed Forces?
โข Were you activated as a member of the National Guard or as a
Reservist?
17. Chronically Homeless Individual
โข An adult who meets all three of the following conditions:
1. Current homelessness
In emergency shelter;
In a Safe Havens program; or
Staying in a place not meant for human habitation
2. Lengthy or repeat homelessness
Homeless continuously for at least one year; OR
At least 4 episodes of homelessness in the last three years
3. Disabling condition
Can be diagnosed with one or more of the following:
o substance use disorder,
o serious mental illness,
o developmental disability,
o post-traumatic stress disorder,
o cognitive impairments resulting from brain injury, or
o chronic physical illness or disability; and
The disability is expected to be long-continuing or of indefinite duration; and
The disability substantially limits the individualโs ability to live independently
18. Chronically Homeless Family
โข Head of household (adult or minor) meets the definition
of chronically homeless ;
โข Family does not have to have stayed together during
homelessness of head of household
19. Serious Mental Illness
An adult with a severe and persistent mental illness or
emotional impairment that seriously limits the person's
ability to live independently. The mental illness must be
expected to be long-continuing or indefinite duration.
20. Substance Abuse Disorder
An adult with a substance abuse problem (alcohol
abuse, drug abuse, or both) that substantially limits the
personโs ability to live independently and is expected to be
long-continuing or indefinite duration.
21. HIV/AIDS
An adult who has been diagnosed with AIDS and/or has
tested positive for HIV.
23. MA Youth Count
โข Youth = 24 and younger
โข 1st statewide youth count in nation
โข Different/additional tool to capture information about this
population
โข Count PLUS Survey
โข Survey completed by youth themselves
โข Staff can provide assistance if wanted by the youth
โข Incentives for completing surveys
24.
25. Youth Survey Tips
โข One survey should be completed and returned for each
youth staying in your facility.
โข CoCs will confirm with you the number of youth HMIS
reports in your program(s).
โข Please submit youth forms by Friday, Jan. 31