This document describes in detail most of the standard functionality that the Video Receptionist product offers.

1. ADVANCED INFORMATION SYSTEMS
Video Receptionist®
Information Package
*Patent Pending

2. Video Receptionist Information Package 2008
Video Receptionist – What is it?
The Video Receptionist is the only fully interactive, self-service office receptionist system available
today.
The Video Receptionist offers a cost-effective alternative to paying a receptionist to greet and interact with
guests in an office building or lobby environment. Using the latest technology in hardware and software,
the Video Receptionist provides two-way video and audio communications between visitors and your
office employees. Video Receptionist system consists of one or more Video Receptionist Directories and
multiple Video Receptionist Clients.
The Video Receptionist Directory (VRD) is the touch screen LCD PC that visitors use to
contact the employee inside the building they wish to speak with. The VRD includes a visual
list of employees and indicates their availability to be contacted.
Employees are notified by the Video Receptionist Client (VRC) when a visitor attempts to VRD
contact them through the Directory. The Video Receptionist Client is a small application that
runs on the employees PC. The Video Receptionist Client can include a desktop web camera
which allows the employee and visitor to carry on a video conversation. Video Receptionist
Clients can also be integrated to call the employees phone if cameras are not desired.
VRC
Features
The Video Receptionist includes the following standard and optional features:
• Standard
o Two way audio / video communications between employee and visitor
o Interactive touch screen LCD monitor (PCTV)
o Motion sensor visitor detection
o Video voice mail
o Office Phone system integration (SIP compliant)
o Professionally record video host
o Employee / Company / Building directory
Optional
•
o Building Access Control integration
o Advertising
o FOB RF Tags for employee presence management
Who should use Video Receptionist
Small to large offices
•
Single and multiple tenet buildings
•
Executive Suites
•
Low/Mid/High Rise residential condos
•
Industrial buildings
•
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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3. Video Receptionist Information Package 2008
Video Receptionist – How it works
The Video Receptionist system can be deployed in two basic configurations. The PC Client with Video is for
customers who choose to have web-cam installed on employees PC’s for two way video communications. The
Phone Client is customers who which to have voice only communications with visitors.
Video Receptionist with PC Client
Setp #1 Step #2 Step #3 Step #4
Motion sensor Employee is Employee and
Visitor see list of
camera sees notified there is a Visitor carry on
employees with
visitor and plays visitor and can two way video
status of if they
welcome video see who the and audio
are available or
instructing them visitor is. conversation.
not. Visitor
to touch the Employee clicks Then employee
touches the
name of the on Accept button ends call with the
name of the
person they are to begin visitor.
person they are
there to see. conversation
there to see.
with visitor.
Video Receptionist with Phone Client
Setp #1 Step #2 Step #4
Step #3
Motion sensor Employee and
Employee’s desk
Visitor see list of
camera sees Visitor carry on
phone rings.
employees with
visitor and plays two way audio
Employee answers
status of if they
welcome video conversation.
phone and
are available or
instructing them Then employee
communicates with
not. Visitor
to touch the hangs up phone
visitor. Employee
touches the
name of the to end the call.
can see video of
name of the
person they are visitor on PC.
person they are
there to see. there to see.
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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4. Video Receptionist Information Package 2008
Video Receptionist - Directory Options
The video Receptionist Directory comes in three separate configurations.
PCTV
The PCTV configuration includes an integrated PC and TV
and includes the following standard features:
Integrated PC & TV
•
Touch Screen interface
•
Integrated speakers
•
Mounted Web Cam with motion sensor technology
•
The PCTV configuration comes in 26”, 32”, 42” and 47”
screen sizes.
Screens can be mounted on a wall or configured on floor
dual pole stands or desktop stand.
Desktop All-in-one PC
The All-in-one desktop Video Receptionist is an All-in-one device with the
following standard features:
• All-in-one desktop design
• 19” Touch Screen interface
• Integrated speakers
• Integrated camera with motion sensor technology
The All-in-one PC configuration is perfect for the Lobby with a receptionist
desk on which it can be placed. No mounting or stand is required for this
configuration.
Window Projection System
The Window projection configuration uses a new technology that allows the computer
screen to be projected on a special film placed in the inside of a building glass window
that allows a user to interact with the screen from the other side of the building by
touching the window. This configuration includes the following:
Projection system
•
Thru-window touch film
•
Outside mounted camera
•
Outside call box and speaker
•
This configuration is designed specifically for building access control. By allowing the visitor to contact a
person in the building while the doors to the building are locked. The Building access control feature allow
the employee in the building to “buzz” the guest into the building without leaving their desk.
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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5. Video Receptionist Information Package 2008
Video Receptionist - Client Options
The Video Receptionist Client options include PC Client and Phone Clients.
PC Client
The PC client is an application that allows the user to view and communicate
with the visitor in the lobby. This configuration requires a desktop camera
installed on the PC.
The PC Client includes the following features:
• Video of visitor and self
• Presence Management
• Available
• Not Available
• FOB RF tag auto presence setting (optional feature)
• Call Control
• Answer Call
• Ignore Call – (send to video voice mail)
• Hang Up Call
• Building Access Controls (Optional feature)
Lock / Unlock doors
Activate Elevators
• Configuration settings
• Personalize incoming call sound
• Accept video voice mail
• Preference settings
• More…
Phone Client
The Phone Client configuration allows visitors using the Video Receptionist Directory to call your phone
(Office, Home, Cell, etc…) from the VRD and carry on a two way conversation. This configuration does not
require a desktop camera. The Phone client works with the following phone systems:
• Office Phones
o Voice over IP (VoIP) systems
o SIP phone systems
o Traditional Key systems
o PBX systems
• Mobile/Cell phones
• Remote phones
The Phone Client configuration includes the following features:
• Video of visitor
• Two way audio communications with visitor
• Presence Management
• Building Access Controls (Optional feature)
o Lock / Unlock doors
o Activate elevators
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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6. Video Receptionist Information Package 2008
Video Receptionist - Branding and Administration
The Video Receptionist system allows for personalization and branding, so your Video Receptionist not only
provides an exciting new way to communicate but also presents new marketing and advertising opportunities for
your company.
Branding
The following interface areas can be branded with your company’s information:
VIDEO RECEPTIONIST DIRECTORY VIDEO RECEPTIONIST CLIENT
Company Name Color Scheme
• •
Color Scheme
•
Company Logo
•
Video Clips
•
Company Logo
•
Employee Names
•
Employee Titles
•
Department Names
•
*additional customization is available. Call for special request.
Administration
Administration of the Video Reception is provided through a secure web site. Self administration as well
as managed administration is available for the following Video Receptionist components:
Employee Information
•
o Name
o Title
o Department
Add / Remove names from directory
•
Administer VRC settings for employees *
•
o Client Type (PC Client or Phone Client)
o Client IP address
o Client email address
o Client preferences
Video Clips and media files *
•
o Companies can produce their own video’s or hire our professionals to create custom
video clip messages
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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7. Video Receptionist Information Package 2008
Video Receptionist – Itemized Price Sheet
Item Description * 36 month Purchase Price
Lease
Hardware (Choose One)
PCTV Video Receptionist
26” PCTV Video Receptionist w/stand $125 $3,400
32” PCTV Video Receptionist w/stand $190 $5,200
42” PCTV Video Receptionist w/stand $253 $6,900
47” PCTV Video Receptionist w/stand $326 $8,900
Window projection Video Receptionist
30” Window projection unit $190 $5,200
40” Window projection unit $220 $5,900
Total Hardware Cost
Installation Changes
Video Directory Setup $399 (each)
Client Setup (Video Clients only) $25 (each)
Total Professional Services
Software Licenses (Monthly) Per Month
Software Licenses (Choose one)
$350
20 clients + 1 Directory License
$550
50 clients + 1 Directory License
$750
75 clients + 1 Directory License
$850
100 clients + 1 Directory License
Call
More than 100 clients + 1 Directory License
Additional Directory Licenses (optional)
$250
Additional Directory licenses (each)
Total Annual Licenses
*Hardware lease monthly prices are approximate and are subject to credit review
*Prices do not include applicable Sales Tax.
*Prices may change at any time without notice
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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8. Video Receptionist Information Package 2008
Request More Information
The Video Receptionist system is a patent pending and trademarked technology that is developed by the
Innovative Products division of Advanced Information Systems (AIS-IP). Advanced Information Systems is
a technology company with headquarters in Las Vegas Nevada, with a rich history of over 20 years
developing business centric software solutions.
Visit the Video Receptionist website at:
www.VideoReceptionist.com
For more information about Video Receptionist, sales quotes or
demo request, contact:
Mike Buschell
Video Receptionist Business Development
Email: Mike.Buschell@AISINFO.com or info@VideoReceptionist.com
Office/Mobile/Fax #: (702) 284-7350
Corporate Office:
Advanced Information Systems, Inc.
4270 Cameron St., Suite 1
Las Vegas, NV 89103
(702) 360-2266
www.AISINFO.com
Advanced Information Systems, Inc. • 4270 Cameron St., Suite 1, Las Vegas NV 89103 • (702) 360-2266
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