Harness the Power of SharePoint and Office 365 — Without the Risks Cryptzone provides content compliance and security solutions that monitor, enforce and remediate the integrity of unstructured information in content management systems, file shares, social collaboration and public facing websites; with a focus on SharePoint, Office 365 and hybrid environments. Fully integrated with SharePoint 2010, 2013 and Office 365 (SharePoint® Online and OneDrive™), the HiSoftware Security Sheriff suite of solutions ensure data compliance and security by continuously monitoring and auditing SharePoint data and documents against regulatory and corporate policies to protect against data breaches, unauthorized access and misuse. The solutions help enforce compliance and data security policies for privacy and confidentiality, intellectual property and trade secret protection, data loss prevention, enterprise social communications, PII and PCI compliance, HIPAA requirements, and accessibility guidelines

1. Enforce Data Governance and
Compliance Policies
Ensure your organization complies with regulatory
requirements for your industry, such as the Privacy
Acts, HIPAA, FISMA, PCI DSS, OMB, and SEC. Security
policies are enforced using Active Directory (AD)
authentication and SharePoint groups to access,
decrypt or perform other user actions. Content is only
available to users who meet the classification-driven
policies – and business rules to control how authorized
users can consume and distribute content are
automatically enforced.
Reduce the Cost and Effort of
Managing Collaboration
Break through the confines of provisioning individual
sites for each collaborative group. By classifying
documents, access is automatically restricted, or
rights are granted, regardless of the location of the
document. This eliminates the need for administrators
to create special sites to manage new groups and their
content, significantly reducing the cost and complexity
of managing SharePoint and Office 365 and simplifies
document permission management.
Harness the Power of SharePoint and
Office 365 — Without the Risks
Cryptzone provides content compliance and security
solutions that monitor, enforce and remediate the
integrity of unstructured information in content
management systems, file shares, social collaboration
and public facing websites; with a focus on SharePoint,
Office 365 and hybrid environments.
Fully integrated with SharePoint 2010, 2013 and
Office 365 (SharePoint® Online and OneDrive™),
the HiSoftware Security Sheriff suite of solutions
ensure data compliance and security by continuously
monitoring and auditing SharePoint data and
documents against regulatory and corporate policies
to protect against data breaches, unauthorized access
and misuse. The solutions help enforce compliance and
data security policies for privacy and confidentiality,
intellectual property and trade secret protection, data
loss prevention, enterprise social communications,
PII and PCI compliance, HIPAA requirements, and
accessibility guidelines.
Keep Mission Critical Documents
in SharePoint and Office 365
Confidently store highly confidential information in
SharePoint, Office 365—and keep it there. According
to AIIM, 57% of organizations are worried about
SharePoint not meeting their security/compliance
requirements1. Security Sheriff protected sites offer
a range of features to control access to content and
distribution actions. Prevent users from downloading
content to view or edit it, and set restrictions so users
with read only permissions can only access documents
through Sheriff’s secure viewer. Automatically encrypt
confidential documents to prohibit unauthorized
viewing at the file level. Additional controls allow you to
apply fine grain security, making it safe to store even the
most confidential information, consolidate file storage
systems and maximize ROI.
Control the Distribution of
Confidential Documents
Stop accidental and intentional data leakage. Prevent
users from distributing sensitive information by
restricting the actions they can take when editing
Office documents including download, save as, copy/
paste, print and email, in accordance with company
policies. Set controls so confidential attachments can
only be emailed by authorized personnel based on the
classification of the document, to automatically convert
SharePoint attachments to links, and restrict forwarded
documents from being read by secondary recipients.
Security Sheriff extends control of your documents
beyond SharePoint, Office 365 and your domain.
HiSoftware Security Sheriff ®
Content Security & Compliance Solutions for SharePoint® and Office 365™

2. HiSoftware Security Sheriff ® Key Features
Enforce Policies
Monitor and audit content against
regulatory policies with hundreds of
out-of-the-box checkpoints to validate
compliance with US and international privacy
policies (GLBA, COPPA, Privacy Acts), and
other regulatory mandates including HIPAA,
FISMA, PCI DSS, WCAG and more. Easily
define checkpoints for organizational policies.
Secure Classification
Administrators can easily configure s
ecure metadata and choose values to suit
any business requirement. Authorized users
can classify or declassify documents at the
value level. Once classified, documents will
be automatically controlled according to
defined policies.
Encrypt Documents
Documents can be automatically encrypted
based on their classification, or on the
presence of sensitive data. Only authorized
users will be able to read the content, site
administrators will be excluded, making it
safe to store confidential documents such
as Board discussions, HR documents and
commercially sensitive information.
Control Emailing
Based on the classification of the document
and the authority of the user, documents
can be prevented from being emailed to the
wrong audience.
Quarantine Uploads
Enforce policies and rules about what can
be uploaded and stored in SharePoint
and Office 365. Automated scans detect
documents that are added to libraries against
policies. Automatically restrict, encrypt, alert
administrators or delete files.
Stop Downloads
Prevent downloads to the desktop based
on the classification of the document and
the authority of the user. A secure
document reader helps restrict actions
(edit, print, save as, email) that can be
performed when viewing a document,
based on the user’s permissions.
Permission Management
Automatically apply SharePoint permissions
based on the classification of the document.
File level permissions allow administrators
to reduce the number of sites and libraries
needed for effective collaboration, as well as
minimize the use of folders.
Automatically Scan & Classify
Documents can be scanned and
classified at rest or as they are uploaded
or updated. In this way classification
immediately drives document access,
encryption and distribution, without the need
for user intervention.
Key Benefits
1. Keep mission critical documents in
SharePoint and Office 365
2. Enforce governance and compliance
policies
3. Secure document viewing and
distribution control
4. Dynamic metadata and claims-driven
permission management
5. Built on SharePoint
• Leverages the Full Business Value
• Simplifies Governance and
Increases ROI
• Ease of Use / Rapid Deployment
www.cryptzone.com
sales@cryptzone.com
Twitter: @cryptzone
Americas:
+1 888 272 2484 (US & Canada)
+1 603 578 1870
Europe, Middle East and Africa:
00 800 9111 3358 (UK, SE, DACH only)
+44 208 899 6189 (For all other countries)
Copyright © 2015 Cryptzone North America Inc. All rights reserved. Cryptzone, the Cryptzone Logo and HiSfoftware Security Sheriff are trademarks of Cryptzone, or its affiliates.
Workflow Supports Business Processes
Use business rules to trigger workflows,
alerts and other processes when users
perform actions on confidential documents
such as add, edit, classify and delete.
Track and Audit Data
Track and alert administrators to certain
user actions. Examine the complete chain
of custody of a document, including who
views, prints and emails it, providing a
complete audit trail in the event of a breach.
1 AIIM Survey: SharePoint Security – A Survey on Compliance with Recommendations for Improvement © AIIM 2012 www.aiim.org © HiSoftware 2012