Running Head: MEMO 1 MEMO 5 Paper 1: FINANCIAL MEMO June 15, 2017 To: All employees From: Nelson Mulinya, Senior Manager Date: June 13th, 2017 Subject: Annual Budget I would like to request the finance department to present to me the projected cost for the incoming year by 26th June 2017. It has always been a pleasure to receive the budget for the whole year earlier enough and this time I expect nothing less but an excellent presentation. However, due to many hiccups that usually emerge in the course of the year, I would appreciate if this time the budget is broken down on a quarterly basis. I prefer this way as it will help us minimize the risk and ballooning of unexpected cost. The costs must be presented in our normal PowerPoint format, and it should be consistent with general accepted accounting principle (GAAP). Due to the many projects that the company has this time around, the budget presented should try and minimize the administrative expense to avoid a scenario where the company operates with borrowed cash. The payroll, accounting, and auditing fee must be minimized so that it is used elsewhere. There are also many uncertainties that we expect this time as a result of the real estate market. As a result, this has put us in a position where we cannot make critical decisions at this time. However, this should not prevent us from to speculating and coming up with reasonable figures that can be used as assumed values. As a way of trying to reduce the recurrent expenditure and increase the investment capital, the company expects something different from the previous budget. The repair and maintenance cost, as well as the utility cost, must be minimized as possible. Capital consideration in budgeting is very imperative as you all know and I expect our business analysts to use two methods of analysis namely qualitative and quantitative method. These are helpful in forecasting the financial projection or growth. For instance, the quantitative methods usually use the expert factor and at some point the human element in budget analysis. The approach is normally based on data and avoids the guesses and perception of people. It will help us in predicting the variables like insurance expenses and contract expenses product, the prices and other things. Some of the quantitative methods include payback, net present value and the average rate of return. However, from my knowledge and experience, some benefits of capital investment cannot be assessed in monetary values. It is therefore essential for the finance department to also consider qualitative analysis since the use of quantitative analysis can give to misleading information thus making the business to reject a worthy proje ...

1. Running Head: MEMO
1
MEMO
5
Paper 1: FINANCIAL MEMO
June 15, 2017
To: All employees
From: Nelson Mulinya, Senior Manager
Date: June 13th, 2017
Subject: Annual Budget
I would like to request the finance department to present to me
the projected cost for the incoming year by 26th June 2017. It
has always been a pleasure to receive the budget for the whole
year earlier enough and this time I expect nothing less but an
excellent presentation. However, due to many hiccups that
usually emerge in the course of the year, I would appreciate if
this time the budget is broken down on a quarterly basis. I
prefer this way as it will help us minimize the risk and

2. ballooning of unexpected cost. The costs must be presented in
our normal PowerPoint format, and it should be consistent with
general accepted accounting principle (GAAP).
Due to the many projects that the company has this time around,
the budget presented should try and minimize the administrative
expense to avoid a scenario where the company operates with
borrowed cash. The payroll, accounting, and auditing fee must
be minimized so that it is used elsewhere. There are also many
uncertainties that we expect this time as a result of the real
estate market. As a result, this has put us in a position where we
cannot make critical decisions at this time. However, this
should not prevent us from to speculating and coming up with
reasonable figures that can be used as assumed values.
As a way of trying to reduce the recurrent expenditure and
increase the investment capital, the company expects something
different from the previous budget. The repair and maintenance
cost, as well as the utility cost, must be minimized as possible.
Capital consideration in budgeting is very imperative as you all
know and I expect our business analysts to use two methods of
analysis namely qualitative and quantitative method. These are
helpful in forecasting the financial projection or growth. For
instance, the quantitative methods usually use the expert factor
and at some point the human element in budget analysis. The
approach is normally based on data and avoids the guesses and
perception of people. It will help us in predicting the variables
like insurance expenses and contract expenses product, the
prices and other things. Some of the quantitative methods
include payback, net present value and the average rate of
return.
However, from my knowledge and experience, some benefits of
capital investment cannot be assessed in monetary values. It is
therefore essential for the finance department to also consider
qualitative analysis since the use of quantitative analysis can
give to misleading information thus making the business to
reject a worthy project. It is also worth noting that qualitative
consideration plays a crucial role in a strategic investment. In

3. this case, these are investments concerned with the ability of the
business to make profits over an extended period. Intangible
benefits characterize the strategic investments and uncertainties.
They usually have very few solid savings compared to capital
investments meant to cut cost. Some of the qualitative analysis
that may influence capital investments are manufacturing
flexibility, product quality and employee morale (Anderson et.
al. 2012).
I am confident that the respective department will provide the
necessary details needed to make sure that this budget meets the
deadline. On the same note, I take this opportunity to ask each
employee to cooperate with the finance department and help
them to achieve our shared goal. In the case of any issue that
comes up do not hesitate to speak out so that we can address it.
Those who have any question about this do not fail to see me.
Best,
Nelson Mulinya
Reference
Anderson, D.R., & Sweeney, D.J., & Williams, JD, (2012)
Quantitative Methods for Business. retrieved from;
www.books.google/com
Locker, K. O., Kienzler, D.S. (2015). Business and
administrative communication (11th ed.) New York, NY:
McGraw Hill Publishing.

4. Preview of Your Final Project
Over the next several weeks you will be learning about service
learning and also investigating a community organization. You
will be reading about service learning, as well as completing a
research project about a community organization of your
choosing in order to evaluate their role in the community and
the impact they have. This project may be submitted as a paper,
a presentation, or a speech.
The Community Organization: Clearly indicate the focus of the
organization and the community needs that the organization. A
brief historical background of the organization should also be
included.
· Discuss any community partnerships that they have. Suggest
additional partnerships that you feel they should have.
· Explore how the cross-cultural challenges and humanitarian
considerations are involved.
· Demonstrate how the organization uses volunteers and the
economic benefits associated with this (not just “free labor”).
· Illustrate any roadblocks that the organization has faced or
potential could face and how they did or might find solutions.
· Describe the organization’s vision for the future.
· Indicate what areas in which you feel the organization could
improve. What challenges (technological, political, economic,
laws and regulations, community-based initiatives, educational,
etc.) will they need to overcome?
· Discuss potential ways you might be able to contribute to the
organization. How could your own interests, talents, and skills
benefit this organization?
Research:
· You will need to include a minimum of ten (10) sources to

5. support your project claims.
For All Assignment Types
Your assignment should be well-organized and demonstrate an
orderly flow of information that clearly addresses the subject
chosen. In addition to the above criteria, your final project
should include the following elements:
You will be evaluated over the following five soft skills
throughout the course:
· Communication
· Critical Thinking
· Respect for Diversity
· Professional, Ethical, and Social Responsibility
· Lifelong Learning
The expectations for each of the skill areas are:
Communication - For this skill demonstrate the following
criteria for proficiency as you develop your final project:
· Your writing is clear and concise and is free of errors,
demonstrating proficiency in using citations, and following
style guidelines in terms of formatting, conventions, and
grammar, and is structured in a way that readers can easily
follow. Appropriate tools and graphics are used.
· Approaches the analysis of the research project purposefully
and critically, fully exploring the learning experience.
Demonstrate a full comprehension of Service Learning, showing
an ability to blend the learning experience each week.
· Capture a clear tone in your writing. Your paper must
demonstrates an awareness of your target audience, seeking to
meet their needs and expectations.
Critical Thinking - For this skill demonstrate the following
criteria for proficiency as you develop your final project:
· Your information is drawn from source(s) and through
experience and observation. Thoroughly applying a
comprehensive analysis or synthesis of the materials you review
and apply to support your paper.
· Identify and evaluates relevant points of view. Use questions
to determine accuracy, relevance, and completeness of

6. information.
· Your evaluation of solutions considered in important factors in
problem-solving, such as the context of the problem or
challenges, applying logic and reasoning, and the feasibility and
potential impact of your solutions. Your discussion is well
documented and comprehensive
· Examines all issues with a full, thorough understanding in
your formulation of ideas, the decision-making process, and in
presenting a position in your paper
Respect for Diversity - For this skill demonstrate the following
criteria for proficiency as you develop your final project:
· Demonstrate an ability to suspend judgment of culturally
challenging ideas and awareness of the benefits of multiple
perspectives (variety of sources) as they apply to your
understanding and problem-solving strategies.
· Ask questions as you move along with the developing your
papers. The weekly reflections assignment are a good
springboard to keep your traction as you develop your paper and
assignments and move through the assigned books for the
course.
Professional, Ethical, and Social Responsibility – For this skill
demonstrate the following criteria for proficiency as you
develop your final project:
· Demonstrate the ability to recognize and understand complex
professional, social, and ethical issues and their complexities as
encountered through your project.
· Be able to identify and adapt to relationships among ideas
beyond those presented within the issue itself.
· Ensure your work matches assignment requirements, is
thorough and comprehensive, and advances the issue being
examined.
· Demonstrate your willingness to embrace your role within and
your responsibilities to a community, and keep those elements
central to the decision-making process in an effort to better the
community.
· Demonstrate an understanding that success is reliant on the

7. engagement of all members within the community, and actively
seek ways to mutually benefit the group.
Lifelong Learning – For this skill demonstrate the following
criteria for proficiency as you develop your final project:
· Review prior learning, both inside and outside of the
classroom, and note connections between formal and informal
learning experiences, drawing connections between life-learning
and formal learning, and show an understanding of how each
can inform the other as they apply to new situations.
· Demonstrate that you see academic learning as a process of
examining ideas addressed in one discipline and be able to
apply those ideas to another situation.
· Demonstrate that you see learning, both inside and outside of
the classroom, as valuable and interconnected.
· Show an ability apply learning from different sources to
develop a broader, more comprehensive perspective about the
implications of individual learning experiences.
You have three options in how you can present your final
project:
As a Paper
Your paper should be creative and interesting, and demonstrate
what you have learned. It should be a minimum of 5-7 pages in
length and you will use APA style formatting with a title page
and reference section. You should use Times New Roman, 12pt.
font, double-space your lines, and set your page up with one
inch margins (See the APA Template included in the Course
Resources folder)
· Title your Project
· Introduction: Begin with the attention-getter, tie in the
background information, and end the introduction with your
thesis.
· Body:
·
. Clearly identify the topic of each section. The topic must be a
statement, not a question, and should begin with your own ideas
and your own words.

8. . After identifying your topic, use quotations or paraphrase from
your sources to help illustrate the point you are making (be sure
to identify the author(s) and source(s)).
. After you have given support, spend a sentence or two
explaining how the example(s) support the section topic.
. A compilation of your research, your literature review, your
methods, (how the data was collected or generated and
analyzed), and your results should be included in the body of
your project.
· Conclusion:
·
. Restate your thesis. This means that you say about the same
thing as you did in your thesis, but you say it differently.
. After stating your thesis, restate the topics from each of your
body sections and emphasize what is important for your
audience/readers to remember.
. End your conclusion with a call to action that illustrates what
your audience/readers should do with the information you
presented.
Please note: You will have the opportunity to revise and perfect
this project, but you should do your best to make each step as
complete as possible so you can receive more relevant and
constructive feedback from your instructor and your peers.