The webinar discusses how to avoid and correct errors on W-2 tax forms. The filing due date for W-2 forms was moved up to January 31, 2017, which is expected to increase errors. However, employers can take steps to prevent errors such as using Social Security resources to prepare forms and taking actions before year-end. The webinar will cover common errors, required corrections, new filing deadlines and penalty rules, and how to establish reasonable cause for errors or discrepancies. It is aimed at payroll professionals, accountants, auditors and managers to help them understand new rules and avoid penalties for non-compliance.

1. Overview
W-2 Errors: How to Avoid Them, How to Correct
Them
Date: Tuesday, November 22nd
, 2016, Time: 01:00 PM ET | 10:00 AM PT
Duration : 90 Minutes
Speaker: Patrick A Haggerty
It is more important than ever for employer’s payroll process to be aware of the impact of
W-2 tax form errors. Penalties have been increased and filing due dates have been
moved up. The change in due date is expected to lead to an increase in the number of
errors on filed W-2 Forms, but there are also some new (and old) methods that
employers can used to avoid or mitigate the effects of errors.
The webinar will discuss the new due dates and de minimus error rules as well as best
practices to avoid tax-filing mistakes and to correct them when they occur.
A major task of Payroll departments is providing W-2 Forms to employees and to the
Social Security Administration. The Forms must be correct, complete, and filed on time or
the employer may face stiff penalties. For 2016 W-2 Forms the due date for filing the
forms with the Social Security Administration has been moved up to January 31, 2017.
As a result, the IRS expects to see more W-2 error checking and has changed the rules
regarding de minimus corrections for returns filed after December 31, 2016.
Why should you attend?
Payroll taxes are a serious issue for the IRS. Two thirds of federal taxes are collected
through the payroll tax system. By law, employers must withhold federal income, Social
Security and Medicare taxes from employees’ wages. In response to instances of identity
theft and tax fraud involving W-2 Forms, the IRS and Social Security Administration
changed the due dates for filing information returns including W-2 corrections.
Under current rules, employers were able to use the time between the due date for
issuing W-2 Forms to employees and the due date for filing the Forms with the SSA to
correct errors detected by employees or their tax advisors. The IRS expects that the
earlier filing date will result in more errors on Forms W-2 because employers will no
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2. longer have time to correct errors reported by employees prior to the filing due date. The
IRS also instituted new rules regarding corrections that cover de minimus errors in dollar
amounts. Currently, errors in dollar amounts are never de minimus and must be
corrected with the SSA.
In addition, the penalties for non-compliance were increased for returns filed after
December 31, 2015 and are indexed for inflation. It is more important than ever to
prevent errors and correct any errors that do occur as quickly as possible.
There are also special situations where corrections are required that are not due to errors
on the previously filed Forms. For example, corrections of Form W-2 due to employee
repayment of a prior year wage overpayment. There are special procedures for such
situations that must be followed to prevent future errors.
It is important for anyone dealing with payroll to be aware of the impact of errors on an
employer in terms of costs of correction and penalties and how to eliminate or mitigate
errors and the effects of errors.
Areas covered in the webinar
• Filing Errors – types and causes and how to avoid them
• Correcting Forms W-2 – employee copies and filing copies
• Name and SSN Mismatches – SSN verification and reasonable cause exceptions
to penalties
• Incorrect Withholding – when and how to correct
• Correcting wage underpayments and overpayments
• When Form 941 must also be corrected
• Filling out Form W-2c – box by box
• Employee Misclassification– How to correct- W-2 or W-2c?
• New filing deadlines for 2016 information returns
• New rules regarding reporting of errors and changes to de minimus error rules
• Increased penalties for 2015 and later returns
Learning objective
• Know how to use Social Security Resources to prepare, submit, and correct W-2
forms
• Know which actions to take before year end to avoid employee information return
errors
• Be aware of common W-2 errors and how to avoid them and how to correct them if
they occur
• Know what to do when an employee’s name or tax ID number is incorrect
• Understand methods use to reconcile to Forms 941 and what to do if differences
are discovered
• Be aware of the new filing deadlines and related error correction rules
• Be aware of the increased penalties for non-compliance and how to avoid or
minimize them
• Understand what is required to establish reasonable cause for discrepancies or
errors

3. • Know how to use Form W-2c to make corrections
• Know which corrections are made using Form W-2
Who will benefit
• Payroll Professional
• Public Accountants
• Internal Auditors
• Tax Compliance Officers
• Enrolled Agents
• Employee Benefits Administrators
• Officers and Managers with Payroll or Tax Compliance Oversight
• Company / Business Owners
• Managers/ Supervisors
• Public Agency Managers
• Audit and Compliance Personnel
• Risk Managers
Speaker profile
Pat Haggerty is a tax practitioner, author, and educator. His work experience includes
non-profit organization management, banking, manufacturing accounting, and tax
practice. He began teaching accounting at the college level in 1988. He is licensed as an
Enrolled Agent by the U. S. Treasury to represent taxpayers at all administrative levels of
the IRS and is a Certified Management Accountant. He has written numerous articles
and a monthly question and answer column for payroll publications. In addition, he
regularly develops and presents webinars and presentations on a variety of topics
including Payroll tax issues, FLSA compliance, and information return reporting.
For more information, contact support @complianceglobal.us