Your Smartphone CAN help you work smarter in your busines.

Israel Translators Association 2015 International Conference
Jerusalem
February 18, 2015
Presented by My Tech Tutor, Bryna Lee Jacobson
050-7725767
Empowering you to use contemporary technology…
It’s EASY when you know how!
© 2015, Bryna Lee Jacobson - www.mytechtutoril.com - All rights reserved

I like to think that
I am making my Smartphone smarter,
and not the other way around…
Presented by Bryna Lee Jacobson, My Tech Tutor | mobile 050-7725767
Empowering you to use contemporary technology

Do you remember show and tell?
 We only have a short time so this isn’t
intended to be a hands-on session
where you follow along step-by -step
on your phone.
 The slides will be made available to
you. No need to copy everything down.

 My goal today is to share some tips, techniques
and tools that you can use with your Smartphone.
 I hope to give you at least one of these
moments.
 I can do that!
 Wait, really? My phone can do that?
 That is exactly what I need!
 Holy cow! I should do that!

 If you have a Smartphone, it is like you are walking
around with an itty bitty computer.
 Of course you can talk on the phone and send text
messages but you can also
 Connect to the Internet and that means most of the
collective knowledge currently available
 And you can use specialized “apps” that make it
easy to accomplish a huge variety of other kinds of
tasks (not to mention, entertainment).

Smartphones are not all alike; but
they are pretty similar…
 Newer models vs. older ones
 Some have more power or bells and
whistles
 iPhone vs Android and Windows or others
 Much of what I will show you will be
Android version
 Most things will apply to iPhone as well
although they are not fully interchangeable

Feedback I get all the time
 Anybody here have a phone that can do
lots of things, like get email, or calendar or
facebook, but you are not sure how to do
most of that?
 Anybody committed to their simple
phone…cannot imagine wanting to be
“tethered” to a Smartphone?

Goals
I’m going to introduce some of the ways I use
my phone to
Keep it (and my data) secure
Help me remember stuff
Stay on task
 Feel more productive with less anxiety and
stress.

Just like anything else in your life,
the key is moderation
 Why do I mention this? Because it’s a common concern that
the use of a smart phone will force you to be “on call” all the
time, that you will never have peace and quiet.
 Remember, you have control over the use of your phone. If you
are sitting with someone in a cafe, and the phone rings, you
can choose to answer it or not.
 You control the interruptions. What notifications you receive,
how you receive them and whether/when you choose to
respond to them. On your iPhone this is found in your settings.
On the Android, most of the settings are found at the app level.

Security is #1 –Lock your screen
 Don’t leave your phone unlocked just because
it is an inconvenience to unlock it. If you are
logged into your email, facebook, twitter, your
calendar, you name it, you are putting yourself
at risk by not locking it.
 iPhones have a 4 digit pin number.
 Android phones have a choice of methods,
including a password or pin number, but I like
this one, a pattern.

Besides securing your
phone with a code or
password, you should
activate a method to help
you track down your phone,
or wipe its memory, if you
lose it, so that sensitive
information does not fall
into the wrong hands. You
don’t need a separate app.
Android device manager
and your iCloud can
manage this function.

Instead of re-using the same weak passwords over
and over again, LassPass lets you have strong
passwords, or at the very least, different passwords
for each place you login. And you just have to
remember one strong password for LastPass.
Keep your passwords secure

OurGroceries
Easy to learn
Easy to use
Shareable with others
Multiple lists
Not just for groceries
Use it for all kinds of
recurring checklists

Any kind of checklist works
well with this app.
Especially a recurring list
such as:
•Getting ready for a trip
•A presentation
•A client meeting
•Training a new employee

Moovit
If you take public
transportation, Moovit is
a great resource.
Notice that the bus stops
nearby have a star
instead of a bus icon.
That is because I have
made them “favorites.”

If you have ever gotten
turned around and wanted to
be sure you were going to
catch the bus going in the
right direction, knowing the
bus stop number can be a
big help.
This screen shows which
busses are currently running.
It lists bus lines that are my
“favorites” first.

There is a bus stop
number on the sign and
a bus stop number in the
app. Voila! No more
getting on the bus going
in the wrong direction!

If you touch your bus
stop, Moovit will
update the expected
arrival of your bus
based on the the GPS
on the bus. It is not
always accurate but
better than a kick in
the pants, right?
Once you touch
Start ride mode…

You will be asked to select
your destination stop. Then
Moovit will tell you how many
stops there are, show you
your progress on the map
and specify your estimated
arrival time.
It tells you when you are 2
stops away, when your stop
is next and when to get off
the bus.

Google Maps will
tell you where to
walk. It will talk to
you. It can show
you your position
so you can see if
you are walking in
the right direction.

Get Taxi
It tells you how long until
the taxi arrives, who is the
driver, with a photo (lets
you rate the ride
afterwards), shows you the
path the taxi is taking on
the map. Many excellent
and informative features.
And no additional charge to
call a taxi.

Get Taxi - ‫טקסי‬ ‫גט‬
They seem to have discovered the problem with
their translation & changed their name to English

If you drive a car, Pango is a way to pay for parking
with your phone.
I have no personal experience with this app, but as
soon as I get a car, I’m getting Pango!

Evernote
This is my favorite app.
Evernote helps me keep
my sanity because I can
file anything and
everything away in
Evernote and know that
I will be able to find it
when I need it.

You can file images,
audio, websites, articles,
scribbles.
You can give them
reminder dates, so it is a
GTD (get things done)
solution.
You can share notes you
make, collaborate.

You can write or
draw too.
(Just like you
would on a cocktail
napkin)

I use the label feature
extensively. Since I never know
how exactly I will be searching
for an item, or what aspect I
will remember, I include all
kinds of triggers.
For example, my notes when
preparing for this talk included
productivity, smartphone, talk,
ITA, Israeli Translators
Association, presentation, Feb
2015
A prime example of how I
use Evernote

Clock
Sometimes we need a
reminder that is truly invasive.
Not just a text message or
email notification. We need an
alarm so we don’t forget to do
something important at the
appropriate time.
What could be simpler than to
set an alarm on the phone.
Beware! The alarm will sound
even if the phone is set to
silent!

By the way, these are
screenshots from my
phone. You can take a
screenshot by holding
down the power button
and the home button at
the same time.
(whether on iPhone or
Android)
The home button is in the
middle on the bottom.

Hold your home button to see all
your open apps and navigate
between them or close them if you
desire.
On the iPhone, it is a double-click
on you home button to get the
open apps and you can swipe to
close them.

The camera can be very handy
Sometimes I want to make sure that I will find my
way, or be able to find an invitation or such and I
might lose the piece of paper, or I might not have
connectivity when I need it.
If I have a photo on my camera, I have a record that
I can use as a reference.

The camera on the phone
It’s not just for taking photos of people or
vacations. I take photos of all kinds of things.
Some examples…
1. A sign that I don’t have time to decipher
2. A store that I want to come back to and I
want to remember the surroundings
3. An item that I might want to buy later
4. An excerpt from a book I am reading

5. A label on a food item that I want to
investigate before I buy it
6. Something my husband or son might
want or be interested in seeing
7. An error message on my computer
8. A person I just met to add their photo
when I add them as a contact
9. A medical document that I have to turn in
10.A receipt that will fade over time

I might even take a picture of
a recipe on a slip of paper.
And annotate it with Skitch.

There are apps that let you edit
photos right on your phone.
Save them, crop them, apply
filters like this one of me.
In this case, I did this right in the
Gallery app that comes with the
Android phone.
You can also organize your
photos into folders.
And back them up to the Cloud
using Dropbox or OneDrive or
some other service.

Storage and back up in
the Cloud.
Also Google drive and
dropbox.
Great way to back up
your photos, share
large files
OneDrive

Possibly you have already
had someone share a
document or a picture with
you using Google Drive… It
allows you to view, possibly
edit documents and
spreadsheets and
presentations. Free. Even
read a Microsoft Word or
Excel document.
If you have gmail, you just
need to activate it.
Google Drive

The icons for my
Google groups and
WordPress group in
this screen shot
were added using
Add to homescreen.

My last screen. One
convenient swipe
from the left. My
business apps are
grouped together.

If you are in business
for yourself, and you
don’t have a free
listing in the Janglo
business directory,
then you are missing
out on an opportunity
to market your
services

Base is CRM-customer
relationship management- to
manage your sales pipeline.
It is used to keep track of
your customers, clients
and prospects and the
activities that support
your sales and your
relationship with them.
Base

Use to give
electronic
receipts to clients
(no more
carrying around
a book of
kabalot!)
iCount

JBNF events
(Jerusalem
Business
Networking
Forum)
Meetup

Manage email
to subscribers
of
enewsletters
MailChimp

To manage my website
I can access my website
and blog from here.
Capture an inspiration for
a post and save it as a
draft
Wordpress

Genius scan lets
me scan and
save or email
documents on
the fly.

In addition to making typing
easier
Swype is very good at predicting
your words once it gets to know
you
And you can speak to it, and it
will transcribe your words.

I like SwiftKey, but I
had to consider
whether I wanted to
give the access I
needed to grant in
order to get the
benefits.
(that is the conundrum
with many apps.)

It’s EASY when you know how! (Beginners welcome)
Pocket
formerly
Read it Later
(I think the old
name was more
descriptive,
right?)

If you have income or
expenses in currency
other than the shekel, it
can be very helpful to
be able to translate at
current rates.
XE

IFTTT
Ingenious.
Reminder.
Time Saver.
Never miss a
thing.
IF This, Then That

IFTTT
(If This Then That)
This is an app that
automates other
actions you might
need to take.
You create “recipes”
where something
triggers an action.

If A happens, then
do B.
Here is an
example, if the
someone posts a
picture on
facebook and tags
you, save it in
your Dropbox.

Anki Flash cards to
learn what you want or
need to know.
Make your own or
download decks that
others have assembled.
Perfect for vocabulary.

In closing
I hope that I have given you some new ideas
and tips for using your smartphone today. And
that you have had at least one moment!
 Keep it (and my data) secure
 Help me remember stuff
 Stay on task
 Feel more productive with less anxiety and stress.
It’s EASY when you know how! Beginners welcome!

If you would like to be added to my mailing list for
updates and interesting information I may
stumble upon…
 Email me at bl@mytechtutoril.com
 Call me at 050-7725767
 New! - long distance learning options
available to your loved ones abroad via Skype!
 Beginners are welcome!

Your Smartphone CAN help you work smarter in your busines.

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