Page | 1 A Payroll Automation Proposal Part C – Project Plan September 22, 2013 Prepared for: Ray Henry Henry Books 123 Cornerstone Drive Elgin, Illinois 55485 Submitted by: Richard Barrett Mylecia Anders Robyn Allen Corwin Bartley Joy Collins Group A Payroll Automation Project Plan Group A Project Plan Robyn Allen Mylecia Anders Richard Barrett Corwin Bartley Joy Collins Planning Phase Task Owner Satart Finish % Status Create a System Request Joy Collins 9/16/2013 9/21/2013 100 Complete Create a Feasibility Study Mylecia Anders 9/16/2013 9/21/2013 100 Complete Create Project Plan Robyn Allen/Corwin Bartley 9/16/2013 9/21/2013 100 Complete Project Lead/deliver Richard Barrett 9/16/2013 9/21/2013 100 Complete Analysis Phase Request Definitions 9/23/2013 0 Not Started Create Applicable Use Cases 9/23/2013 0 Not Started Create Applicable Process Model 9/23/2013 0 Not Started Create Applicable Data Model 9/23/2013 0 Not Started Design Phase Alternative Matrix 9/30/2013 0 Not Started Architecture Report 9/30/2013 0 Not Started Hardware/spftware sepcs 9/30/2013 0 Not Started Interface Design 9/30/2013 0 Not Started Physical Process Model 9/30/2013 0 Not Started Program Design 9/30/2013 0 Not Started Datebase/file Specs/Data Model 9/30/2013 0 Not Started Implmentation Phase Test Plan 10/7/2013 0 Not Started Change Management Plan 10/7/2013 0 Not Started Business Contingency Plan 10/7/2013 0 Not Started Training Plan 10/7/2013 0 Not Started Page | 5 A Payroll Automation Proposal Part B – Feasibility Analysis September 22, 2013 Prepared for: Ray Henry Henry Books 123 Cornerstone Drive Elgin, Illinois 55485 Submitted by: Richard Barrett Mylecia Anders Robyn Allen Corwin Bartley Joy Collins Group A Payroll Automation Feasibility Analysis Company Overview · 50 employees · 5 Human R.

1. Page | 1
A Payroll Automation Proposal
Part C – Project Plan
September 22, 2013
Prepared for:
Ray Henry
Henry Books
123 Cornerstone Drive
Elgin, Illinois 55485
Submitted by:
Richard Barrett
Mylecia Anders
Robyn Allen
Corwin Bartley
Joy Collins
Group A
Payroll Automation Project Plan
Group A Project Plan
Robyn Allen
Mylecia Anders
Richard Barrett
Corwin Bartley
Joy Collins

2. Planning Phase
Task
Owner
Satart
Finish
%
Status
Create a System Request
Joy Collins
9/16/2013
9/21/2013
100
Complete
Create a Feasibility Study
Mylecia Anders
9/16/2013
9/21/2013
100
Complete
Create Project Plan
Robyn Allen/Corwin Bartley
9/16/2013
9/21/2013
100
Complete
Project Lead/deliver
Richard Barrett
9/16/2013
9/21/2013
100

3. Complete
Analysis Phase
Request Definitions
9/23/2013
0
Not Started
Create Applicable Use Cases
9/23/2013
0
Not Started
Create Applicable Process Model
9/23/2013
0
Not Started
Create Applicable Data Model
9/23/2013
0
Not Started
Design Phase
Alternative Matrix
9/30/2013
0
Not Started
Architecture Report

4. 9/30/2013
0
Not Started
Hardware/spftware sepcs
9/30/2013
0
Not Started
Interface Design
9/30/2013
0
Not Started
Physical Process Model
9/30/2013
0
Not Started
Program Design
9/30/2013
0
Not Started
Datebase/file Specs/Data Model
9/30/2013
0
Not Started

5. Implmentation Phase
Test Plan
10/7/2013
0
Not Started
Change Management Plan
10/7/2013
0
Not Started
Business Contingency Plan
10/7/2013
0
Not Started
Training Plan
10/7/2013
0
Not Started
Page | 5
A Payroll Automation Proposal
Part B – Feasibility Analysis
September 22, 2013
Prepared for:

6. Ray Henry
Henry Books
123 Cornerstone Drive
Elgin, Illinois 55485
Submitted by:
Richard Barrett
Mylecia Anders
Robyn Allen
Corwin Bartley
Joy Collins
Group A
Payroll Automation Feasibility Analysis
Company Overview
· 50 employees
· 5 Human Resource Personnel
System Requirements
· Capture personal employee information
· Calculate taxes
· Make statutory deductions and
· Generate a payslip
· Come up with an employee database which will capture their
name, address, rank, date of birth and number of dependants.
· Payroll details which are basic salary, tax deductions and
statutory deductions.
· Calculate gross pay through carrying out the necessary
computations.
· Filling questionnaires - The employees can be asked to fill in
questionnaires, which will be able to capture data that may not
be captured anywhere in the existing records. This will also
help in coming up with an up-to-date database, since only the

7. existing employees will have their data captured a flesh. The
data captured by the questionnaire can then be keyed into the
computer system
· Interviews - Interviews would include asking individual
employees for their details on a face-to-face basis, and capture
this data in a computer database to be implemented in the
system. It will enable employees to give accurate information
from a point of knowledge.
· Use of the already existing manual database – This would
entail using the manual data about employees that is already
captured manually, and keying it in to create a computerized
database.
Technical Feasibility:
· Integration will consists of manual input (small risk).
· Basic needs of the system make it fairly easy to learn,
familiarity should not be a problem.
· Large project in terms of automating, small project in terms of
work to be completed.
· Requires standard pieces of technology.
· The risk associated with the applications are moderately low.
· The team has great experience with the development of new
applications.
· The team is very knowledgeable in the application building
process.
· The risk regarding familiarity with the technology is
moderately low.
· The team is very technology savvy.
· The team is very knowledgeable in the technology
requirements to build the new system.
· Consultants are available if needed.
· The project size is considered medium.
· The size of the company is mid-size.
· Business user interaction is required for the information
gathering.
· There is no time-frame given for completion.
Economic Feasibility:

8. The company has went this long without a system in place
because we have been saving for projects such as these. There
is enough to cover the project’s development and with the
cancellation of 2 staff in the human resource department, there
will be more than enough to hire an operational specialists full-
time.
Development/Operational Costs:
The chart below will provides brief insight to the
developmental and operational costs associated with this
project. The cost-benefit analysis will list further in detail what
each category entails. Notice there are no fees for the Software
licensing and the software costs is relatively low. This is
because the computers already have the most up-to-date
operating systems installed on them and the license for the
server software is purchased with the package.
Cost-Benefit Analysis:
The below chart shows in detail the costs it will take to
develop the new automated system as well as the operational
costs to keeping running. You will find the use of the system
will provide a return investment of 84%.
Organizational Feasibility:
Organizational Feasibility (Cont.):
· For the organization, this project poses low risks. The project
champion, Ray Henry, is a respectable business owner.
· The users of the system will greatly benefit through having the

9. ability to streamline their accounting needs as well as the
company doing the same.
· The company will greatly reduce the overhead costs associated
with paper accounting practices.
Additional Comments:
With the current system for the accounting department, there
could be great risks for the company in losing personal
information. This system will allow for a secure way to store
all relevant information, speed up the accounting actions, and
lessen the cost of doing business.
20132014201520162017Total
Cost Savings
Reduction in Employee
Overtime$9,450.00$10,530.00$10,800.00$11,340.00$42,120.00
Reduction in Pay
ErrorIntangibleIntangibleIntangibleIntangibleIntangible
Reduction in Staff
Needed$72,800.00$81,120.00$83,200.00$87,360.00$324,480.00
Total Cost
Savings$82,250.00$91,650.00$94,000.00$98,700.00$366,600.00
Developmental Costs
3 Desktops @
$684.58($2,053.74)$0.00$0.00$0.00$0.00($2,053.74)
1 Server @ $63.48($63.48)$0.00$0.00$0.00$0.00($63.48)
1 Printer @ $539.99($539.99)$0.00$0.00$0.00$0.00($539.99)
Server Software($649.99)$0.00$0.00$0.00$0.00($649.99)
Development
Labor($6,000.00)$0.00$0.00$0.00$0.00($6,000.00)
Developmental Cost
Total($9,307.20)$0.00$0.00$0.00$0.00($9,307.20)
Operational Costs
Operational
Labor($41,600.00)($45,760.00)($47,840.00)($49,920.00)($185,
120.00)
Communication

10. Costs($1,068.00)($1,068.00)($1,068.00)($1,068.00)($4,272.00)
Operational Cost
Total($42,668.00)($46,828.00)($48,908.00)($50,988.00)($189,3
92.00)
Total
Costs($9,307.20)($42,668.00)($46,828.00)($48,908.00)($50,988
.00)($198,699.20)
Total Savings -
Costs($9,307.20)$39,582.00$44,822.00$45,092.00$47,712.00$1
67,900.80
Return on Investment (ROI)84%(167,900.80/198,699.20)
Sheet120132014201520162017TotalCost SavingsReduction in
Employee
Overtime$9,450.00$10,530.00$10,800.00$11,340.00$42,120.00
Reduction in Pay
ErrorIntangibleIntangibleIntangibleIntangibleIntangibleReducti
on in Staff
Needed$72,800.00$81,120.00$83,200.00$87,360.00$324,480.00
Total Cost
Savings$82,250.00$91,650.00$94,000.00$98,700.00$366,600.00
Developmental Costs3 Desktops @
$684.58($2,053.74)$0.00$0.00$0.00$0.00($2,053.74)1 Server @
$63.48($63.48)$0.00$0.00$0.00$0.00($63.48)1 Printer @
$539.99($539.99)$0.00$0.00$0.00$0.00($539.99)Server
Software($649.99)$0.00$0.00$0.00$0.00($649.99)Development
Labor($6,000.00)$0.00$0.00$0.00$0.00($6,000.00)Development
al Cost
Total($9,307.20)$0.00$0.00$0.00$0.00($9,307.20)Operational
CostsOperational
Labor($41,600.00)($45,760.00)($47,840.00)($49,920.00)($185,
120.00)Communication
Costs($1,068.00)($1,068.00)($1,068.00)($1,068.00)($4,272.00)
Operational Cost
Total($42,668.00)($46,828.00)($48,908.00)($50,988.00)($189,3
92.00)Total
Costs($9,307.20)($42,668.00)($46,828.00)($48,908.00)($50,988

11. .00)($198,699.20)Total Savings -
Costs($9,307.20)$39,582.00$44,822.00$45,092.00$47,712.00$1
67,900.80Return on Investment
(ROI)84%(167,900.80/198,699.20)
RoleTo Enhance Organizational Feasibility
CEOInitiate System
Present Objectives of the System, Its Benefits and To
Whom
Promote the SystemCreate a Prototype
Present timeline
Fund the System
ManagementBudget for the SystemPresent to Management
System Benefits and Objectives
Encourage Users to Use and Accept SystemMarket System via
Newletters and Memos
Encourage CEO to Disucss System w/ Peers
System UsersAssist with System CreationAssigned to Official
Roles in System Production
Perform Hands-on Activities for the SystemAssigned w/
Deadline Sensitive Tasks
Determine Whether the System is SuccessfulProvide Feedback
Regularly
Sheet1RoleTo Enhance Organizational FeasibilityCEOInitiate
SystemPresent Objectives of the System, Its Benefits and To
WhomPromote the SystemCreate a PrototypePresent
timelineFund the SystemManagementBudget for the
SystemPresent to Management System Benefits and
ObjectivesEncourage Users to Use and Accept SystemMarket
System via Newletters and MemosEncourage CEO to Disucss
System w/ PeersSystem UsersAssist with System
CreationAssigned to Official Roles in System
ProductionPerform Hands-on Activities for the SystemAssigned
w/ Deadline Sensitive TasksDetermine Whether the System is
SuccessfulProvide Feedback Regularly
Developmental CostsCost in DollarsOperational CostsCost in
Dollars/Yr

12. Development Team Salaries$6,000.00Software Licensing
Fees$0.00
Software$649.99Operational Team Salaries$41,600.00
Hardware$2,657.21Communication Charges$89.00
$9,307.20$41,689.00
Sheet1Developmental CostsCost in DollarsOperational
CostsCost in Dollars/YrDevelopment Team
Salaries$6,000.00Software Licensing
Fees$0.00Software$649.99Operational Team
Salaries$41,600.00Hardware$2,657.21Communication
Charges$89.00$9,307.20$41,689.00
Page | 1
A Payroll Automation Proposal
Part A – Project Plan
September 22, 2013
Prepared for:
Ray Henry
Henry Books
123 Cornerstone Drive
Elgin, Illinois 55485
Submitted by:
Richard Barrett
Mylecia Anders
Robyn Allen
Corwin Bartley
Joy Collins
Group A

13. Payroll Automation System Request
Group A System Request
Robyn Allen
Mylecia Anders
Richard Barrett
Corwin Bartley
Joy Collins
Project Sponsor: Dr. Jimmie Flores
Business Need: The purpose of this project is to reduce the cost
associated with payroll through the automation the entire
accounts payable department.
Business Requirements: For a system to be fully developed and
implemented, it has to pass through different phases, all of
which are aimed at ensuring that the right system is built. It is
therefore up on system developers to identify the best approach
towards developing the system. The case scenario to be
discussed in this paper is that of an organization, which seeks to
capture the employee data into a system, which is otherwise
able to perform different computations for the organizations.
These include:
-Capture Personal Employee Information
-Calculate Taxes

14. -Makes Statutory Deductions
-Generate a Payslip
Business Value: It is anticipated that the system will perform
the following actions:
•Come up with an employee database which will capture their
name, address, rank, date of birth and number of dependents.
•Payroll details which are basic salary, tax deductions and
statutory deductions.
•Calculate gross pay through carrying out the necessary
computations.
As a result, reduce the overhead it currently takes to pay an
individual in the accounting department to perform each of the
given tasks. In addition, The total finaical benefit is set to
exceed $65,000 annually over the next five years.
Special Issues and Constraints:
The existing system captures data manually, and therefore there
is a requirement for an automated way through which data will
be captured. The capture of employee data can be done through
the following ways:
Filling questionnaires - The employees can be asked to fill in
questionnaires, which will be able to capture data that may not
be captured anywhere in the existing records. This will also
help in coming up with an up-to-date database, since only the
existing employees will have their data captured a flesh. The
data captured by the questionnaire can then be keyed into the
computer system
Interviews - Interviews would include asking individual
employees for their details on a face-to-face basis, and capture

15. this data in a computer database to be implemented in the
system. It will enable employees to give accurate information
from a point of knowledge.
Use of the already existing manual database – This would entail
using the manual data about employees that is already captured
manually, and keying it in to create a computerized database.