The document describes how to calculate full time equivalents (FTEs) needed for staffing based on roster patterns. It explains that the number of shifts required per year is divided by the number of available work days per staff member per year to determine the number of FTEs needed. For a sample 32-bed unit requiring 1,094 shifts per year, the calculation determines 4.86 FTE care coordinators are required when accounting for annual and sick leave. The document also provides an example of comparing the FTEs of individual staff on a roster to the total FTEs required.

1. Calculating Full Time
Equivalents (FTE)

2. Calculating FTE
(Profile Based on Roster Pattern)
• Identify No Hrs per week / 7.6 =
• No Shifts per wk x 52.14 = No Shifts required
per yr
EG Care Coordinator shifts 32 Bed Unit
requires 21 Shifts x 52.14 = 1094.94 Shifts
required per year
Monday Tuesday WednesdayThursday Friday Saturday Sunday Subtotal
Morning 1 1 1 1 1 1 1 7
Evening 1 1 1 1 1 1 1 7
Night 1 1 1 1 1 1 1 7
Subtotal 3 3 3 3 3 3 3 21
Example Care Coordinator Shifts over a Week

3. Calculating FTE
(Profile Based on Roster Pattern cont:-)
• Identify No staff required on an Annual
Basis
• EG; 52 weeks x 5 days = 260
• 1094.94 Shifts required per year / 260
• = 4.2 CC’s required to staff ward.
Monday Tuesday WednesdayThursday Friday Saturday Sunday Subtotal
Morning 1 1 1 1 1 1 1 7
Evening 1 1 1 1 1 1 1 7
Night 1 1 1 1 1 1 1 7
Subtotal 3 3 3 3 3 3 3 21
Example Care Coordinator Shifts over a Week

4. Calculating FTE
(Profile Based on Roster Pattern cont:-)
• Identify No FTE required on an Annual
Basis
• EG; 52 weeks x 5 days = 260 minus Annual
leave of 25 days, sick leave of 10 days =
225 available days per CC working in that
32 Bed Unit. 1094.94 Shifts required per
year divided by 225 = 4.86 FTE CC’s
required to staff ward.
Monday Tuesday WednesdayThursday Friday Saturday Sunday Subtotal
Morning 1 1 1 1 1 1 1 7
Evening 1 1 1 1 1 1 1 7
Night 1 1 1 1 1 1 1 7
Subtotal 3 3 3 3 3 3 3 21
Example Care Coordinator Shifts over a Week

5. Calculating FTE
Annual Leave - Allocation per Roster
• 4.86 FTE x 5 wks allocated annual leave per yr = 24 wks
• 24 wks / 13 roster cycles = 1.8 wks per roster.
• Answer:- Allocate 1 to 2 weeks
of annual leave per roster will
meet the Annual leave
entitlement of the CC Unit
roster. Or every 12 wks
allocate 4-6 weeks of
annual leave for the
Care Coordinator
Staff Week 1 Week 2 Week 3 Week 4
Mary Working Working
John Working Working Working Working
Liz Working Working Working Working
Jane Working Working Working Working
Paul Working Working Working Working
Steven Working Working Working Working
Julie Working Working Working Working
4 Week Roster
Leave

6. Calculating FTE
Comparing Roster FTE against Staff Required
• 4.86 FTE represents the full complement of staff
required to write a roster taking in account
replacement of leave such as annual and sick.
• To identify how many staff you have on roster to
cover the 4.86 staff is as follows:
• 14 days represents a fortnight and within that
fortnight you will work 10 days. Eg 5 Days Mon
to Fri over 2 weeks = 10 shifts. We are going to
count this ten shifts as increments of ‘1’
• Eg
0.1+0.1+0.1+0.1+0.1+0.1+0.1+0.1+0.1+0.1= 1

7. Calculating FTE
Comparing Roster FTE against Staff Required
• We are know going to compare as follows
• Mary work 6 shifts a fortnight = 6/10 =0.6FTE
• John work 4 shifts a fortnight = 4/10 =0.4FTE
• Liz work 7 shifts a fortnight = 7/10 =0.7FTE
• Jane work 3 shifts a fortnight = 3/10 =0.3FTE
• Paul work 10 shifts a fortnight = 10/10 =1.0FTE
• Steven work 7 shifts a fortnight = 7/10 =0.7FTE
• Julie work 10 shifts a fortnight = 10/10 =1.0FTE
Total =4.7FTE
Require =4.1