An ever-increasing percentage of HR professionals and in- ternal communication managers fully support strategies that replace documents with videos for internal communication. This eBook offers 3 great reasons why you should use videos instead of documents for internal communication.
3. â3 Reasons to Use Video for Internal Communicationâ 3
Lots of little kids dream of growing up and becoming
filmmakers. Like Steven Spielberg or George Lucas.
Itâs fun (and sometimes profitable) to create videos and
entertain people with storytelling, and who doesnât love
to kick back, relax, and enjoy a good movie?
But video is moving past the simple objectives of pure
fun and enjoyment.
4. â3 Reasons to Use Video for Internal Communicationâ 4
An ever-increasing percentage of HR professionals and in-
ternal communication managers fully support strategies that
replace documents with videos for internal communication.
5. â3 Reasons to Use Video for Internal Communicationâ 5
Companies that use video for their internal communica-
tion will stay ahead of the technological curve and keep
themselves relevant.
And this trend is likely to grow through 2014 and beyond.
6. â3 Reasons to Use Video for Internal Communicationâ 6
Give me one good reason to try yet another method of getting my
staff to act on my messages, you might be thinking.
No problem. I can give you three reasons why you should use video
for internal communication right now:
Easy familiarity
1
2
3
Mobile flexibility
24/7 accessibility
7. â3 Reasons to Use Video for Internal Communicationâ 7
Easy Familiarity
Most people are very familiar with the universal symbols for
operating electronic devices. Test your knowledge with these
three examples:
Did you guess Record, Play, and Stop? Good job. Because
these symbols are basically the same no matter what device
youâre using, video operation is second nature for just about
everyone.
1
8. â3 Reasons to Use Video for Internal Communicationâ 8
Businesses can and should
tap into this easy familiarity
with video to improve inter-
nal communication at work.
What areas might video help improve, you ask? Everything.
From compliance training, to onboarding, to policy updates, videos have
the power to enhance knowledge and performance across the board.
9. â3 Reasons to Use Video for Internal Communicationâ 9
Mobile Flexibility
11 internal communications trends youâd be crazy to ignore
reveals that over 70% of internal communications teams
plan to increase their use of video as a method of employee
communication.
âMore and more companies are adopting a YouTube-like
approach to video,â the article says, âintroducing libraries
that let employees search for videos, comment on them,
tag them, embed them, and upload their own as a means of
sharing information and knowledge.â
2
10. â3 Reasons to Use Video for Internal Communicationâ 10
Case Study #1
The following is a real-life story
about the mobile benefits of video
from Russell Workingâs article In-
ternal video: when and where em-
ployees want it:
âWhen the global company Praxair offered technical instruction in the
past, an expert would fly to scattered locations and teach his colleagues
face-to-face. Recently, however, an engineer at the company . . . demon-
strated how video has changed communications.â
11. â3 Reasons to Use Video for Internal Communicationâ 11
âThe engineer aimed a camera at a PowerPoint presen-
tation on his computer screen and recorded a training
session, using his pen as a pointer, says Praxairâs Ter-
ry Bourgeois. The engineer uploaded it internally and
emailed the URL to relevant employees.
Unpolished? Perhaps. But staffers got their training,
Praxair could track who watched the video worldwide,
and the engineer was spared weeks of standing in airport
security lines.â
Source: Internal video: when and where employees want it
12. â3 Reasons to Use Video for Internal Communicationâ 12
Case Study #2
Hereâs another real-life example
from Workingâs article about us-
ing video for internal communi-
cation, this time from the online
selling giant eBay.
Working quotes eBayâs overseer of live webcasting, video produc-
tion services and global enterprise technology, who says that eBay
âuses video for major events such as all-hands meetings, which
staffers can watch live and or view later.â
Source: Internal video: when and where employees want it
13. â3 Reasons to Use Video for Internal Communicationâ 13
The article goes on to say that âthe company increasing-
ly produces shorter videos that are less taxing than an
hour-long meeting. Some of these allow staff to âget to
know another department within your organization and
what they do day-to-day.ââ
Source: Internal video: when and where employees want it
14. â3 Reasons to Use Video for Internal Communicationâ 14
Case Study #3
What if youâre a massive company with thou-
sands of employees spread out all over the
world? Everyone needs the same information and timely updates, right?
Letâs look at Raytheonâs story, also featured in Workingâs article.
The defense and security giant, Raytheon Company, has 68,000 em-
ployees worldwide and uses video to communicate with them.
The article says that the company was using online video even before
the invention of YouTube but that it has seen a big change in the way
employees interact with video.
15. â3 Reasons to Use Video for Internal Communicationâ 15
Once Raytheon tended to webcast more of
the town halls, but âemployees werenât re-
ally paying attention to the time-consuming
videos.â
Working reports that Raytheon now creates
a series of five shorter videos each quarter
and âpromotes them through emails with
links to a micro-site and also on blogs where
people can discuss the content. Viewership
has increased over 400 percent.â
Source: Internal video: when and where employees want it
16. â3 Reasons to Use Video for Internal Communicationâ 16
24/7 Accessibility
Ever had the experience of seeing your doctor and then
not remembering exactly what was said afterward about
your diagnosis or medication instructions?
Or how about employees in highly-regulated companies
that must attend regular meetings to get updated on new,
mandated rules they have to comply with?
Itâs easy to forget important information, and even harder
for companies to make sure every employee is on the same
page. It sure would be helpful sometimes to be able to re-
play exactly what was said, wouldnât it?
3
17. â3 Reasons to Use Video for Internal Communicationâ 17
Well, now you can. For example,
Working reports that at Praxair vid-
eo is becoming on-demand, which
means that it is globally available.
âEmployees can beef up their learn-
ing when they want it,â says Work-
ing, âand they can play and replay
a video. If they want credit for the
viewing, they have to take a test.â
Source: Internal video: when and where employees want it
18. â3 Reasons to Use Video for Internal Communicationâ 18
Another benefit of this accessibility?
Less scheduling hassle.
âItâs fantastic in that you donât have
to worry about the schedule so much
anymore,â says Burgeois, who runs
Praxairâs knowledge management
training program.
Source: Internal video: when and where employees want it
19. â3 Reasons to Use Video for Internal Communicationâ 19
Working says that Praxair also uses video
to communicate critical messages from se-
nior management, such as CEO messages
about quarterly results, which lets staffers
at remote sites watch them.
âIf thereâs critical information that people
at multiple locations need to know, and itâs
important that that information is received
in the same way by everyone, theyâre using
video to tape those messages,â Bourgeois
says (as quoted by Working).
Source: Internal video: when and where employees want it
20. â3 Reasons to Use Video for Internal Communicationâ 20
So letâs review the reasons you should
be using video for internal communi-
cation right now. Video provides the
following three benefits:
And donât forget these
bonus benefits of video!
⢠Improved knowledge and performance
⢠Increased employee engagement
⢠Better knowledge of coworkers
⢠Saved money and time
⢠Simplified scheduling
Easy familiarity
Mobile flexibility
24/7 accessibility
21. â3 Reasons to Use Video for Internal Communicationâ 21
So whatâs the
bottom line?
Once there were only one-dimensional printed documents to
communicate with staff. Now there is the dynamic âdocumentâ
of video for internal communication, a medium with the easy
familiarity, mobile flexibility, and 24/7 accessibility to reach any
and every audience.
22. â3 Reasons to Use Video for Internal Communicationâ 22
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24. â3 Reasons to Use Video for Internal Communicationâ 24
About the Author & Designer
Rebecca Whittenberger is an eleven-year veteran of
working in non-profit organizations and academic institu-
tions. She served as curator of education and education
consultant for the Mahoning Valley Historical Society for
six years and is currently a communications specialist in
marketing and public relations at Ving.