This document outlines plans for a yacht party graduation event for Fine Arts and Design students at Izmir University of Economics. The event will consist of two phases - a prom dinner on the yacht followed by a late night party. It will take place on July 5th, departing and returning to Alsancak Pasaport. Details are provided on logistics like the yacht, permits, advertising, objectives, expenses and SWOT analysis. The total estimated cost is 18,680 TL to host 200 students for the dinner and party.

1. IZMIR UNIVERSITY OF ECONOMICS
2013-14 Final Project
12.05.2014

2. YACHT PARTY FOR THE FINE ARTS AND DESIGN FACULTY STUDENTS OF İZMİR
UNIVERSITY OF ECONOMICS

3. AHMET YILMAZER
CAN CEYLANER
ÇAĞLAN IRMAK PASA
MEHMET CÜNEYT DANACI
ÖZHAN GÜL
UFUK OĞUL DÜLEROĞLU

4.  INTRODUCTION OF GRADUATION EVENT
 DATES & LOCATIONS
 PROJECT
 THE YATCH
 MANAGEMENT OF THE EVENT
 ADVERTISEMENT PROGRAM
 OBJECTIVES & AIMS
 PERMISSIONS
 EXPENSES
 SWOT ANALYSIS

5.  Main graduation event for only FFAD students.
 Yacht party consisting of two phases.
 First phase includes prom dinner.
 Second phase includes late night party.

6.  LAST DAY FOR TICKET: 28.06.2014
 YACHT LAUNCH DATE: 5.07.2014
 ALSANCAK PASAPORT FOR YACHT LAUNCH
› 20:00 LAUNCH AND DINNER STARTING TIME
› 23:00 RETURN TO THE PASAPORT AND FIREWORK SHOW
› 23:30 SECOND PHASE FOR PARTY
› 03:00 RETURN TO THE PASAPORT
› 03:30 START FOR THE LATE PARTY
› 06:00 FINAL RETURN TO THE PASAPORT
o Alsancak Pasaport
o Launch area of the yacht.
o Izmir gulf for the yacth route.

7.  SOUND SYSTEM
 PROJECTION
 TURNTABLE
 LIGHTING
 ELECTRONICS
 ELECTRONIC GENERATOR
› Ocean Ballroom seating 200 persons, 300 persons
cocktail capacity.
› Sky Lounge Deck seating arrangement for 60
people, cocktail capacity of 140 persons.
› Cocktail Deck seating 40 persons, 70 persons
cocktails capacity

8. › Arrangement of the yacht. (1000TL for the deposit)
› Making contact with the catering firm Kervan
Organizasyon.
› Gather permissions for the event.
› Make a contract with the DJ.
› Renting of the sound systems.
› Advertisement process.
› Ticket sales.
› Preparation for the party day.

9. › Poster and ticket preparation.
› Stand preparation in the entrance of FFAD building (near of the
security desk).
› Hanging posters in the faculty area.
› Social network pages for the information.
› Distribution of flyers.
› Tıcket sales on the stand and by staff.

10.  OBJECTIVE
› Prepare a well constructed graduation party.
 AIMS
› Getting people together in one special
graduation party.
› Unforgettable memories.
› Appeals to everyone.
› Flexible party opinions.

11.  FOR YACHT
› Notification of the route to the port authority
› Notification of the program and gathering permissons for drop-off
and pick-up times
› Permission according to the exact number of person from
coastguard command.
› License for alcohol beverages of the yacht.
 FOR FIREWORKS
› First notification to fire department
› Then permission from district govarnorate
› Lastly permission from pollice office

12. › STRENGHTS
 Easy advertisement: Inner circle guests.
› WEAKNESSES
 People who have sea sickness can not join.
 Returning conditions are not flexible.
› OPPORTUNITIES
 Different experiences for the guests.
› THREATS
 Alcohol may cause some danger in a limited area.

13.  CATERING : For each person 60TL (200X60=12.000TL)(Kervan Organizasyon)
› The hors d'oeuvres
› Aperatives
› Main meal
› Unlimited local alcohol
› Fruit and dessert
 RENT YATCH : 3000TL (1000TL FOR THE DEPOSIT)
 BOATS : 750TL
 PROJECTION : 100 TL
› TAX FOR ONE DAY
 PRINT OUTS (ADVERTISMENT) : 280 TL
› 20 x POSTER=60TL
› 200xTICKET=70TL
› 100 x FLYER=150TL
 SOUND SYSTEM: 1200TL
 DJ: 450TL (Tayfun Çelik)
 FIREWORKS : 1350TL
› Package the products listed in;
› 3 "Sky Bomb: 24 Pieces
› 4 "Sky Bomb: 12 Pieces
› 6 "Sky Bomb: 1 Piece
› 20 Atar Battery 1 ": 1 Piece
› Duration: 3 Minutes
 TOTAL : 18680 TL
 PROM DINNER ONLY TICKET: 120 TL PER PERSON
 FULL ACCESS TICKET: 190 TL PER PERSON