1. Children’s Services: One PRIME BI
Maximising the use of Business Intelligence
to improve outcomes for children and families
2. Quick and easy reporting
and analysis using a
tailored solution for One
3. PRIME BI is a tailored solution based on
the industry standard Microsoft SQL
Server 2008.This powerful architecture
enables PRIME BI to be used for analysis
and reporting on One and across multiple
systems.
This combination of bespoke One
components and SQL Server delivers an
out-of-the box solution for analysing
and reporting on One, whilst providing
a single destination for all management
information, regardless of the source.
PRIME BI is available to local authorities as
a complete business intelligence solution,
enabling you to access a greater depth of
knowledge using sophisticated reporting
techniques. It is now also available as
individual components for added flexibility
and convenience.
The three components of PRIME BI are:
Report Model
Cubes
Portal
These can be used separately or combined
in any way, according to individual need,
with the option to upgrade to a full PRIME
BI solution when required.
One PRIME BI
A complete business intelligence solution
3
PRIME BI is a powerful business intelligence tool which provides
you with the information you need to support better decision making.
It harnesses the data and information held within the One database,
and other systems, and translates it into valuable and actionable
business intelligence to give you timely and accurate analysis at the
click of a button.
Key benefits
Provides an early indication of trends
and has the ability to effectively target
resources
Provides a more detailed and in-depth
overall picture
Enables better decision making through
clearer information
Quick and easy reporting and analysis
using a tailored solution for One
Industry standard architecture and
reporting language offers a wealth of
public knowledge
Over 80 reports included providing
instant analysis on School Census
and National Indicators
Provides the ability to report from
multiple systems and create combined
data warehouses
Multiple layers of security allow
administrators complete control
over who accesses data
4. Users can produce simple ad-hoc reports,
as well as reports with simple calculations,
by using it in combination with the drag
and drop wizard included with Report
Builder 2.This makes it ideal for extracting
data quickly, for example, information on
head teachers, school name and school
address, or a list of governing bodies
with vacancies.This simple, self-service
reporting solution eases the burden on
report writers, allowing them to focus on
the more complex reports and analyses.
In addition, the Report Model provides
report writers with a structured business
view of the One database. It now includes
a Report Model Explorer that can be used
to see the underlying tables, fields, entities
and SQL scripts that make up the Report
Model.This ability to drill down from a
structured functional view of One to the
SQL query level, enables report writers
to quickly and easily access the inner
workings of the One database.
PRIME Report Model
An easy-to-use solution to self-service reporting
4
PRIME provides an anglicised data dictionary of the One database
through a simple-to-use Report Model. It works with the powerful
Report Builder 2 application, supplied with One PULSE or PRIME BI,
providing users with an easy solution to self-service reporting.
Key benefits
Reports can be created, saved, edited
and run by individual users without
the need to constantly refer to data
analysts or technical specialists
Provides a logical business view of the
database structure
Quick and easy access to detailed
technical database information if
required
Allows ad-hoc reporting without
requiring detailed database knowledge
Simple wizard-driven interface enables
users to self-service simple reports
Covers 30 areas of the One database
with new report models in development
5. 5
Provides a logical business
view of the database structure
Users require detailed technical
understanding of the database
Users require detailed technical
understanding of the database
EXCL_FINANCE1
PK EXCL_FINANCE_ID
FK1 EXCL_ID
EXCL_BASE_ID
RECV_BASE_ID
MEMO_ID
EDUCATION_DETAILS11
PK STUD_ID
TRAN_ESTATE
CPD_BASE_ID
STUD_ID_DESC
EXCLUSION_REASONS1
PK EXCL_REASON_ID
FK1 EXCL_ID
POSITION
REASON
PEOPLE1
FK1 BUS_PHONE
NAME_KEY_STUD
COUNTRY_ID
STUD_BASE_ID
CONT_ID
EXCLUSIONS1
PK EXCL_ID
LEA_DECISION
BASE_ID
BASES1
PK BASE _ID
CARE_ID
DES_NO
DFEE_NO
TYPE_ID
MAIN_SITE
RELOC_APP1
PK REL_APP_ID
FK1
MEMO_ID
RELOCATE_ID
BAS_APP_ID
RELOCATION1
PK RELOCATE_ID
EXCL_BAS_ID
REC_BAS_ID
STUD_ID
EXCL_PRU_HOURS1
PK RECORD_ID
BASE_ID
STUD_ID
CONTACTS1
PK CONT_ID
FK1 EXCL_ID
CON_NAME
CONT_TYPE
CONT_MEMO
CONT_DT
PERSON_ID
GUARDIAN1
HOME_REL
GUARD_POSTCODE
EXCL_PRU_HOURS_TAKEN1
PK SUB_RECORD_ID
FK1 RECORD_ID
START_DATE
END_DATE
HOURS
EXCLUSION_MOTIVATIONS1
PK EXCL_MOTIVATION_ID
FK1 EXCL_ID
POSITION
MOTIVATION
Exclusions
Contents
Re-integration
Exclusion
Relocation
Finance
Academic Year
Excluded Days
Term
Category
Exclusion ID
Without Report Model
With Report Model
6. PRIME Cubes
Quick and easy analysis of complex data
6
Cubes are essentially a database where the
information has already been extracted,
transformed and made available in a
format for analysis. Having data available
in this way means report writers can easily
access multiple levels of data and focus
on providing the information required
by management to allow them to make
informed decisions.
The use of pre-aggregated data supports
the analysis of data from a number of
sources that are not directly linked, for
example the number of children with
persistently poor attendance records
who also have an SEN Statement. It also
supports the analysis of a range of data
around attainment, and groups this by a
range of school and gender information.
It would typically have been complex and
time consuming, requiring the writing
of multiple reports to analyse this data.
Cubes can easily analyse and aggregate
this data, enabling you to decide which
items of data you wish to ‘slice and
dice’ for your particular needs, such as
attainment data linked with involvements.
PRIME Cubes allow you to perform more sophisticated analyses quickly
and efficiently. Databases like One store information for transactional
purposes, such as adding and updating records.Analysing data held in this
way can be difficult, especially when looking at areas such as Attendance
and Exclusions, where large amounts of information are stored on
individual students.Trying to analyse this data at a school and authority
level requires complex reports just to extract the data into a format that
can be used for reporting.
Key benefits
Quick and easy access to analytical
data reduces the time required to
produce complex reports
Reduces the impact of complex report
processing on the One database
Eliminates the need to write
multiple reports
Provides a consistent source of
data through the use of pre-defined
transformation rules
Data is structured by functions
providing a clear link between business
and data
Complex data calculations available
for ad-hoc report writers
7. Free School
Meals
Looked After
Child
English Additional
Language
Unauthorised
Absence
Student ASchool APrimary
Schools
Authority
2010
2009
2008
2007Aggregated data at
higher level
Ability to drill down data
to student detail level
7
Easy access to multiple levels of data
for your particular needs
8. PRIME Portal
Centralised management information
8
Reports are organised into portfolios,
enabling users or administrators to
deliver reports to the desktop in logical
groups. Portfolios can be shared with
other users, for example, a portfolio
containing School Information Pack data
can be shared with all schools, giving
them key up-to-date information on
the authority’s view of their schools.
In addition, the Portal includes a
parameter that automatically shows
the report relative to the user’s base,
allowing report writers to write one
report that can be used by many.
Reports can be presented in tabular or
graphical format, creating dashboards
that supply managers with the key
information in the clear format they need
to make informed business decisions.
The PRIME Portal also provides extensive
management features including user,
group and report management.
The PRIME Portal provides management and service teams with tailored
management information through a secure centralised method for
distributing and presenting management reports.As only a browser is
required, it is ideal for distributing reports from One and other systems
to users who would not usually have access to this information.
Key benefits
Saves time and improves efficiency,
eliminating the need for re-writing
reports
Users and administrators can create
portfolios to organise and share reports
Allows LAs to push reports to external
groups such as schools
Simple for end-users, consistent secure
interface across the LA
Displays reports from multiple
data sources
Displays both tabular and graphical
reports with export and printing
10. One PRIME BI
10
PRIME BI, through the use of Report Model and Cubes, harnesses the
wealth of data held within 30 areas of the One database, providing
in-depth analysis and an early indication of trends to enable better
decision making.
Activity Log
Addresses
Admissions Transfers
Attainment
Attendance
B2B:Personnel
B2B:Student
Bases
Children in Employment
Children in Entertainment
Communications Log
Contact Log
CSS
Early Years Enquiries
Early Years v3
Education Plan Monitoring
Equipment Register
Exclusions
Governors
Grants Benefits
Music
National Indicators
Person Demographics (Student/Adult)
Personnel
Project Reports
PULSE v4
School Census (PLASC tables)
SEN
System Administration
Training Manager
Transport
User Defined Field
In development for 2011
HIVI
IYSS
Early Years v4
CSS Workflow
12. Capita One, Franklin Court, Priory Business Park,
Cardington, Bedford, MK44 3JZ
Tel: 01234 838080 Fax: 01234 832036
www.capita-cs.co.uk
Contact us
To find out more about the benefits
of using Capita One PRIME BI, go to
www.capita-cs.co.uk
Contact your Account Manager or call us on
01234 838080 for a demonstration
