This document outlines the steps involved in hiring a new employee, including writing a job description, posting the position internally and externally, screening applicants, conducting interviews, checking references, performing background checks, making an offer, and onboarding the new hire. Key steps are writing a job description, posting the position through various sources, screening resumes and applications, interviewing candidates, checking references and backgrounds, making a conditional offer contingent on drug/physical tests, and onboarding the new employee.

1. HIRING CHECKLIST
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Write a job description describing essential job functions.
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Have the job description reviewed by current employees and supervisors.
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Post the job internally.
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Contact a recruiting agency.
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Place help wanted ads in a wide range of sources.
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Post on web site.
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Accept resumes. See www.careerscout.com
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Accept completed job applications.
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Screen resumes and job applications.
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Conduct pre-interview questionnaire. See Pre-Interview Questionnaire.
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Prepare interview questions. See Interview Form.
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Conduct interviews.
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Complete applicant appraisal form.
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Complete co-employee applicant appraisal form.
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Call references (employers, schools, etc.). Also call people other than listed “references.”
See Pre-Hire Reference Check form.
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Use an Post Employment Release of Employment Information Form where necessary.
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Perform background checks (DMV, credit, criminal background, etc.). See
www.infolinkscreening.com.
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Perform character assessment. See www.zeroriskhr.com
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Inquire about any trade secret or confidentiality agreements with former employers.
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Test for job skills. See www.brainbench.com
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Write the offer or rejection letter.
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Give necessary post-offer, pre-hire drug or physical tests. See the White Paper: PreEmployment Testing.
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Memorialize the terms of employment and have the employee sign any contract.
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Have the new employee review and sign employee handbook, trade secret and confidentiality
agreement and any other applicable agreements.
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Introduce the new employee to your training and orientation program.
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Pay any referral or retention bonuses.
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