How many best-selling novels do you have locked away in your email system?
According to several studies, the average information worker composed over 49,000 words within email alone in 2012. Putting that into perspective, each email user within your organization typed the equivalent of The Great Gatsby, Lord of the Flies, Old Yeller, The Outsiders, or even Charlie and The Chocolate Factory last year alone. It is no surprise that email is the most widely used communication and collaboration platform; however the eye opener for most is when they start to fully recognize the amount of valuable business information that is locked away within the organization and each individual users email system. When you start to recognize and fully appreciate the number of emails and the amount of valuable information that is exchanged on a daily basis regarding your clients, projects, opportunities, and regular business operations, you quickly begin to see the untapped business potential of the emails and information that is locked away within each one of your users systems. In many ways you most likely already have the equivalent of a best-selling novel hidden within your organization. These slides are from a webinar discussion that took place on June 20, 2013 talking about how you can quickly and easily implement a solution within an existing SharePoint environment to capture, store, manage, and leverage the value that exists within your organizations regular ongoing communications. We discussed how you can quickly unlock, publish, and begin to allow users to collaborate and benefit from the potential best seller novels that exist within your daily emails and ongoing client, project, and regular business interactions.
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How many best-selling novels do you have locked away in your email system?
- 1. Welcome…
- 2. How many best-selling novels do you have locked away in your email system? • Information Management • A typical day… • The Email Challenge! • The “Add To” solution • Q&A / Next Steps
- 3. Information Management Contact Management/CRM Document/Content Management Knowledge Management Information Management How you Capture, Manage, Store, Share, Preserve and Deliver your information…
- 5. A Typical Day… Emails…. How many do you get in a day? How do you handle them?
- 6. The Email Challenge… …the average information worker composed over 49,000 words within email alone in 2012. Email is now the de facto standard for business communication across organi
- 7. The Email Challenge… All the emails to…. - Clients - Coworkers/Internal - Suppliers - Partners Users Attachments/Documents - Contracts/Orders - Quotes/Proposals - Legal Agreements - Other Documents Valuable business information! Every user is different Not easily found or searchable Higher risk of loss
- 8. The fundamental problem… • Current Technologies… • Although the tools may be good…it is yet another tool! • Technology is only as good as the user! • User is in control… • Life happens…too busy or existing habits! • Users do not see value or feel that it requires too much additional effort. • Interactions take place everywhere…not just while at desk… • No consistency!
- 9. The “Add To” solution…
- 10. The “Add To” solution… With the exception of one button/tab, standar d Outlook (Word, Excel, etc.)Profile box appears automatically when user hits send or right clicks on existing emails Prepopulated or drop down for user to quickly profile Options…save email, save attachment, save
- 11. The “Add To” solution… Capturing, Managing, and Preserving is only the beginning… The real power comes from being able to easily: - Find - Search - Share/Collaborate - Leverage
- 12. Demo
- 13. About Syntapa • Originally founded in 1984 • Best of breed systems provider focused on component based integrated solutions to meet real business requirements • Information management specialists. Our solutions unify your people, processes, tools, and information to allow you to increase revenues, strengthen client relationships, and maximize profits through increased project and operational efficiencies • Based upon client projects we have built a number of repeatable solutions that reduce development costs and satisfy real business requirements
- 14. Questions? • On the web: www.syntapa.com • By Phone: 613-591-7644 X222 • By email: rwhitcroft@syntapa.com • Resources available from our website…
- 15. You can watch our online demonstrations anytime…. Recording of this webinar: http://vimeo.com/68818180 Overview of the Syntapa Unified Office including a demonstration: http://vimeo.com/38507235
- 16. Thank You