The "Connectivity" breakout session, presented by Swets Solution Expert Kathleen D'hanis at the Swets Belgium customer day 2014 in hotel Bloom, Brussels.

1. EDI - CONNECTIVITY
Swets Customer Day – Breakout Session
Kathleen D’hanis – Solutions Expert

2. What is EDI ?
Definition : Electronic Data Interchange
Exchanging data (invoices, claims, orders, TOC’s,
packaging slips, etc.) with both customers and
publishers
Makes systems “communicate” whith each other
1. translates data to a mutual agreed language / format
2. Sends the data in a mutual agreed way
Example : me and my Russian friend

3. Postman delivers the letter
to my friends house
Mail received in Russia
Header(Envelope)
Body (Data)
data
Swets data
Data
conversion
Standard data
FTP
FTP
Standard data
Data
conversion
Cust data
Translation:
Dutch to
English
English
content
Post authorities sending
mail from Belgium to Russia
Bring to mail box
Put in Enveloppe, write
address, stick a stamp
Determine content of
my letter in Dutch
My friend reads the
mail in English
He translates into
Cyrillic
He is taking notice of
what I wrote to him in
Cyrillic

4. EDI essentials
Hardware : computers, (FTP) servers, mainframes…
Software : different software packages are involved
Communication infrastructure : needed to transport the
data back and forth (customer-Swets/Swets-customer)
Standards : way in which data have to be structured (e.g.
edifact, ASC X12, Swets format…)

5. Example : Swets invoices
Generate invoice from Swets’ internal system
Translate the invoice data into a transmittable format
Transmit the invoice to the customer
Translate the invoice at the customers end into a
readable format
Import and process the invoice into the customers library
or erm system

7. Example : Claims
Generate claim list in customer ILS system
Translate the claim data into a transmittable format
Transmit the claims to Swets
Translate the claims at Swet’s end into a readable format
Import and process the claims into our internal system

8. Your benefits
Cost savings (less labor, less paper, no postage)
Higher quality (less human errors)
Faster communication
Better availability

10. A glance at the future : ALMA integration
addressing disadvantages through advanced integration
by streamlining the acquisition process
Later stage :
Duplication detection
Access activation details
Access cut off
E-Access claiming
Renewals/upgrades