Export is the selling of goos from one country to another by crossing the geographical frontier of the country

1. PREPARATION OF DOCUMENTS FOR EXPORT REGISTRATION
PRESENTED TO
Dr. Dharmendra. K. Jain
&
Mrs. Nishi Modi
PRESENTED BY
Mr. Sushanta Bhattacharya
M.Pharm (2nd Sem)
Reg No.Y18254037
DEPARTMENT OF PHARMACEUTICAL SCIENCES,
DR. H. S. GOUR VISHWAVIDYALAYA, SAGAR, M.P

2. CONTENTS
• INTRODUCTION
• EXPORT PROCEDURE
• PRELIMINARIES STEPS
• REGISTRATION WITH OTHER AUTHORITIES
• SHIPPING THE GOODS
• NEGOTIATION OF DOCUMENTS
• EXPORT INCENTIVES
• PRINCIPLE EXPORT DOCUMENTS
• AUXILIARY DOCUMENTS
• REGULATORY DOCUMENTS
• DOCUMENTS RELATED TO GOODS
• CERTIFICATES RELATED TO SHIPMENT
• DOCUMENTS RELATED TO PAYMENTS
• REFERENCES

3. INTRODUCTION
 Export is selling of goods to the other countries crossing
the geographical frontiers of the country.
 The exporting activity requires several commercial &
regulatory procedures.
 These procedures also involve considerable documentation
requirments.
 The export documentation involves the preparation of
specified number of copies of the prescribed documents
pertaining to the different procedures.

4. EXPORT PROCEDURE
Registration Procedure
Pre-Shipment Procedure
Shipment Procedure
Realizing Export Incentives
Post-Shipment Procedures

5. PRELIMINARY STEPS
 IEC number :The IEC numbers are normally allotted by the regional licensing
authorities.
 Membership cum registration : Membership of certain bodies will help the
exporters in a number of ways.
 Inquiry and offer : An inquiry is a request from a prospective importer to be
informed of the terms and conditions of sale.
 Confirmation of order: Once the negotiations are completed and conditions
are acceptable to the buyer and seller, the buyer may place and order with
the exporter.
 Finance : If the exporter require preshipment financial assistance, he should
take the necessary steps to obtain it.

6. IEC DOCUMENTS

7. 3340573120
AMIT NAKRA

8. CONT.
 Production/procurement of goods : Once the order is confirmed, the exporter
should take necessary steps to ensure the timely availability of the goods of the
specifications required and execute the export order promptly.
 Shipping space : As soon as the export order is confirmed, the exporter should
contract the shipping companies for the port to which goods have to be sent and
book the required shipping space.
 Packing and marketing : Once the goods are ready, they are packed and marked
properly.
 Quality control and pre-shipment inspection : Goods should be exported only
after ensuring that they are of proper quality.
 Excise clearance : As a matter of policy, the government has granted excise duty
exemption for export products

9. REGISTRATION WITH OTHER AUTHORITIES
 FIEO (Federation of Indian Export Organization)
 ITPO (Indian Trade Promotion Organization)
 ICC (Indian Chamber of Commerce)

10. SHIPPING THE GOODS
Goods may be exported to foreign by sea, air, post or land.
 Shipping By Sea : To obtain the permission of the port authorities
for the movement of goods into the port, it is necessary to present
the cart ticket to the gate warden/inspector/keeper at the port
gate.
 Shipping By Air : Shipping by air has become popular for such
products as commodities which are perishable and seasonal or high
in cost but low in bulk.
 Shipping By Post : Shipping of goods may be effected by post,
subject to the foreign trade and foreign exchange regulations of the
country.
 Shipping By Land : The procedure for the export of excisable goods
by land to countries like Afghanistan is, by and large, similar to the
one laid down for export by sea.

11. NEGOTIATION OF DOCUMENTS
 After shipping the goods, the exporter should arrange to
obtain payment for the exports by negotiating the relevant
documents through the bank.

12. EXPORT INCENTIVES

13. Export
Documents
Commercial
Principle Auxiliary
Regulatory

14. PRINCIPLE EXPORT DOCUMENTS
A. Commercial invoice
B. Packing list
C. Bill of lading
D. Combined transport document
E. Certificate of inspection/quality control
F. Insurance certificate/policy
G. Certificate of origin
H. Bills of exchange and shipment advice

15. AUXILIARY DOCUMENTS
 Proforma invoice
 Intimation for inspection
 Shipping instructions
 Insurance declaration
 Shipping order
 Mate receipt
 Application for certificate of origin
 Letter to the bank for collection/negotiation of documents.

16. REGULATORY DOCUMENTS
 Gate pass-1/2
 Shipping Bill/Bill of Export
 Export Application/Dock Challan
 Receipt for payment of Port Charges
 Vehicle Ticket
 Exchange Control Declaration
 Freight Payment Certificate
 Insurance Premium Payment Certificate

17. REFERENCES
 https://www.slideshare.net/WelingkarDLP/22-15062840
 https://www.slideshare.net/28Sneha/41-documents-required-for-exports
 https://www.slideshare.net/JayParekh/export-procedure-10908387
 https://www.slideshare.net/alijehangir/export-documentation-
68706223?qid=d17963ff-c9e7-4035-8fe7-90407599f51d&v=&b=&from_search=7
 https://www.slideshare.net/DelwinArikatt/export-import-
documentation?qid=d17963ff-c9e7-4035-8fe7-
90407599f51d&v=&b=&from_search=10