1. P-Zone Project Charter Page 1 of 6
Advanced Project Management
Peaceful Zone
Project Charter
Group Galaxy
Team Members:
1- ShakirSardar
2- AsadMehmood Raja
3- AsadMehmood
4- Ruqia Shiva
5- Barakatulah Rahmati
6- Mehtar Roydi
7- Abdullah Khan

2. P-Zone Project Charter Page 2 of 6
Project Name:Peaceful Zone Project Number:008020
1. PROJECT GOALS
Project Goal:
To strengthen the security measures of the COMSATS University compound in Islamabad through a
user-friendly system using face-detection technology and make teachers and students secure.
“we cannot give future to our youth but we can give our youth to the future”
(Franklin D. Roosevelt)
Justification:
COMSATS university compound is located in a relatively remote area of Islamabad and thus is
vulnerable to security threats. Holding several shifts of classes and activities makes it difficult for the
security personnel to have a cautious track of everyone entering and exiting the compound.
Understanding that a small security incident can cause a serious threat to the business of the university
and the life of faculty, staff and a thousand young students, increasing security measures seems to be a
primary and immediate need. For this purpose, cameras will be installed in every entry of COMSATS
Campus. These cameras will be connected to a database that has a list of every student, Faculty and
staff registered at COMSATS with their face detection criteria. Since COMSATS already have a
database system, it is envisioned that the costs related to the implementation of this project would be
minimal compared to the service being provided. Technical activities of this project will be managed
by a group of Computer Science students at the university to provide the technical and software
support. The University administration will be responsible to take care of the charges and construction
works as per the work breakdown and financial charges detailed in the project plan.
2. DELIVERABLES
1- Installation of 16 facial cameras with LED Flash on each camera in every entry of
COMSATS Campus. Each of the entries needs 2 cameras, one for entry and for exit.
i. 4 cameras in Gate #1 (Entry and Exit)
ii. 2 cameras in Gate #2 (Entry and Exit)
iii. 4 cameras in entry and exit of access to Parking space (Entry and Exit)
iv. 4 cameras in Gate # 3 ( Entry and Exit)
v. 2 cameras in access to Girls hostel (Entry and Exit)

3. P-Zone Project Charter Page 3 of 6
2- Erection of 16 steel columns in all COMSAT’s entry gates.
3- Creation of control room in the security office.
4- Adjusting of a powerful computer in the control room within the university security office,
connected to main gates (Gate 1 and Gate 3) to manage the database and has the ability of
handling multiple entries from different gates at the same time.
5- Three LED screen TV to monitor multiple feeds in the control room.
6- Supplying of powerful internet connection to sync/synchronization all cameras and the
database at the same time.
7- Placing of 8 powerful UPS (Power Saver) to secure the entry/exit gates at the time of load
shedding.
8- Construction of 8 foundations for installation of cameras/columns.
9- Linking of 6000 feet electricity cable for the cameras assembly.
10- Connecting of 7000 feet data cable for the assembly of cameras (optical fiber).
11- Digging a total of 3000 feet trench to lay down electricity and data cable (depending if it is
not already there and if it’s needed)
12- Installation of equipment such as sockets and data connection plugs.
13- Supplying/configuration of software to manage the whole system.
3. SCOPE DEFINITION
To develop a flawless security system in CIIT, because of threats to different Educational Institutions
and recent terrorist attack in APS Peshawar. With the help of advanced security system, we will assure
maximum security for students and faculty members and hence the education system will strengthen.
Our security system will restrict the entrance of unauthorized people in university premises. In this
accordance our system develops the psychological satisfaction in the minds of families of Students
and faculty. Moreover this project may reflect in better profits to the revenue of the university.
Our aim of the project is to improve security and prevent unprecedented threats through the regulation
of security cameras in every gates of COMSATS compound. Secondly, to substitute the students ID
card to facial detection technology to control the traffic in-and-out of the university. Therefore,
cameras will be connected to a database that has a list of every student, faculty and staff registered at
COMSATS with their face recognition criteria. Since COMSATS already have a database system, it is
envisioned that the costs related to the implementation of this project would be minimal compared to
the service being provided.

4. P-Zone Project Charter Page 4 of 6
4. PROJECT MILESTONES
1- Project charter approval.
2- Completion of planning phase.
i. Finalize location of cameras.
ii. Finalize route of trench.
iii. Access of university database.
3- Construction and procurement approval.
4- Start Execution phase
i. Construction of foundation of poles.
ii. Construction of steel columns.
iii. Implementation of trench.
5- Supply of technological and other resources.
6- Create and manage control room.
7- Installation of cameras and LED lights.
8- Installations of data plugs and power sockets.
9- Installation of computers.
10- Installation of LED screens.
11- Assembly of the network.
12- Installation of software (with university database).
13- Running a test phase.
14- Training security personnel to use and maintain the system.
15- Handing over the project.
16- Project closing celebration at Nandos Café with the project team.
5. ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES
Assumptions:
1- Access to university database system
2- Money available before ordering equipment and hiring labor.
3- Security staff will be trained able-bodied, so they can response to any worse situation.
4- Cameras and poles are manufacture according to require design.
5- Availability of wireless systems, personal computers, optical fibers according to require length,
trenching tools and skilled man force
6- Land availability for insertion of optical fibers, installation of cameras and control room

5. P-Zone Project Charter Page 5 of 6
7- Offering a secured learning area
8- Securing business of the university
9- Saving the life of a thousand young students
10- Increasing security measures
11- Preventing security threats
12- Less time consuming (both for trainers and trainees)
13- Attracting trusts for being enrolled in a secured educational area
Constraints:
1- Possible financial limitation
2- Possible technological limitations
3- Destruction of existing infrastructures for the purpose of laying down data and power cables
4- Training/hiring security personnel to operate and maintain the system
5- Data entry for all the current faculty, staff members, students and alumni of the university in
the face detection database
6- Peaceful zone will be operational 24/7 on 16th August 2015(6 months).
7- Cameras of three design, wireless systems, optical fiber, UPS system, poles and personal
computers cost Rs.25,00,000.
8- Construction material cost Rs.7,00,000.
9- Skilful Labor cost Rs.3,00,000
10- To train security guards cost Rs.1,50,000
6. RELATED DOCUMENTS
1- Project executive team list with a paragraph of their profession.
2- Company organogram
3- Lane clearance report for insertion of optical fiber indicating there is no sewerage line or water
line in path of optical fiber
4- Tests reports of cameras and wireless system working after use for trial bases.
5- Character certificates of security guards

6. P-Zone Project Charter Page 6 of 6
7. PROJECT ORGANIZATIONAL STRUCTURE
Name Role Signature
Shakir Sardar
Project Manager
Ruqia Shiva
Assistant Manager
Barakatullah Rahmati
Finance Manager
Asad Mehmood
Head Technician
Asad Mehmood Raja
Chief Engineer
Mehtar Roydi Akbar
Procurement Manager
Abdullah Khan
Monitoring and
controlling officer
8. PROJECT AUTHORIZATION
Approved by: Business Manager
Mrs. Ghazala Amin
Date:
28/03/2015
Approved by: Project Manager
Mr. ShakirSardar
Date:
28/03/2015